Jill Ott, Cpm Email & Phone Number

Waxhaw, Nc, Us

Waxhaw, Nc, Us

Charlotte, North Carolina, United States

Financial Management and Analysis:* Lead budgets and reforecasting for 80+ entities/35+ employees annually including high level strategy meetings, capital planning, variance reporting for a portfolio of 39 properties and a presentation to investors on all properties. * Prepare Operating Expense reconciliations and estimates for 39 entities annually. * Review and approve monthly variance reports, property manager reclasses and year end accruals for 41 entities annually. * Participate in acquisition or sale due diligence and on or off boarding including operating expense analysis, budget setup and general ledger mapping, contract/vendor setup and personnel training. Process Workflows *Implement and maintain automated workflows between departments for document execution and filing, accounting, and leasing data entry within Smartsheet. * New system implementation: Smartsheet, Building Engines/Prism, Nexus, VTS, Kykloud, myCOI, MRI Recoveries, LeaseProbe and Jones Compliance * Maintain guides and templates database for all departments. * Approve all vendor setups, documents routed for execution and project approvals * Administrator of Certificate of Insurance Tracking System and Smartsheet Database for building, tenant lease, and capital information

Charlotte, North Carolina Area

Develops internal and external processes to improve efficiency and support to the Northwood Office teams to better serve customers and clients. Spearheads portfolio-wide initiatives and evaluates key performance indicators within property services, as well as providing support and recommendations for work flow process improvements across departments, specifically financial analysis and projections related to property reports, budgets and operating expense trends.

Charlotte, North Carolina Area

Develops internal and external processes to improve efficiency and support to the Bissell teams to better serve customers and clients. Spearheads portfolio-wide initiatives and evaluates key performance indicators within property services, as well as providing support and recommendations for work flow process improvements across departments, specifically financial analysis and projections related to property reports, budgets and operating expense trends.

Charlotte, North Carolina Area

Manage the daily operations of a portfolio of Class A office space as directed by Property Manager. Handles multiple assignments and interacts with tenants, various vendors, maintenance, office personnel and property owners. Awarded Franchise Player in February 2015. Duties Include• Availability to be direct point of contact on all building matters• Oversee/resolve tenant conflict• Represent entity in internal/external meetings• Prepare and present correspondence to Ownership per Management Agreement• Prepare and assist with cash flow projections, owner reports, operating expense reconciliation and annual budgets• Direct all maintenance efforts • Perform Building inspections• Identify and implement capital improvements• Manage collections/implement eviction process

Charlotte, North Carolina Area

Assists Property Manager in the delivery of services to operate and maintain a large portfolio of Class A office space. Handles multiple assignments and interacts with tenants, various vendors, maintenance and office personnel, and property owners. Awarded Franchise Player in April 2010 and October 2012. Duties include:• Preparation and assist with cash flow projections, owner reports, variance notes and annual budgets• Monitor, collect and follow up on monthly delinquencies• Coordinate tenant move-in and move-out• Handle tenant service requests, issues and complaints• Coordinate tenant goodwill events• Perform building inspections• Invoice coding• Maintain tenant lease files, building files and vendor files• Maintain updated certificates of insurance from tenants and vendors• Update work order system and review work order reports

Charlotte, North Carolina Area

Closing and Investment Coordinator for a former regional land developer with over fifty projects in North and South Carolina and six division offices in the Carolinas. I worked directly with Division Offices, Controller and Company Partners on a daily basis providing up to date information as needed. Duties included:• Preparation and recording of all investor documents including deeds of trust, mortgages of real estate and promissory notes.• Coordination of all closing documents for lot sales including review of HUD, preparation of Deed, lien releases, title insurance affidavits, street disclosures and other miscellaneous documents as required.• Computation and preparation of investor accrued schedules and quarterly statements.• Manage status of all builder contracts, development letters of credit and bonds.• Review and process real estate taxes for all 50+ entities.• Acted as Assistant Controller from April 2008 – December 2008 with duties including accounts payable, financial statement preparation, general ledger adjustments, and account maintenance and analysis.

Charlotte, North Carolina Area

• Involved in all activities related to apartment rentals, move-ins, and lease renewals, including generating and handling traffic, leasing apartments, qualifying prospects, preparing lease documents and completing move-in procedures.• Responsible for auditing all new lease files for all correct lease documents and signatures.• Responsible for coordinating the connection and disconnection of all utilities including water, sewer, trash and power to all apartments. • Top ten in monthly company sales consistently.

Charlotte, North Carolina Area

• Involved in all activities related to apartment rentals, move-ins, and lease renewals, including generating and handling traffic, leasing apartments, qualifying prospects, preparing lease documents and completing move-in procedures.• Responsible for providing high quality resident service and conveying resident service requests to the Maintenance Manager and other service associates.• First in weekly district sales consistently.

Albany, New York Area

• Involved in the process of generating applications, analyzing credit, preparing loan documentation, and closing loans in regards to personal loans, auto loans, credit cards, and mortgages.• Responsible for customer service, collections on delinquent accounts, processing payments and various administrative duties.

Poughkeepsie, New York

B.S., Business Administration With A Concentration In Finance And A Minor In Economics, 3.6 Gpa

Graduated Cum Laude

Education record