Jill Davidson Email & Phone Number

Cambridge, Massachusetts, Us

• Scheduled 40 faculty talks to assist incoming class of graduate students with lab placements • Scheduled graduate student oral qualifying examinations for faculty committees with challenging schedules• Oversee front office reception duties for BCS HQ (greet visitors, field phone calls, etc.)• Maintain, stock and troubleshoot Shred-it bins, copier, printers, fax machine• Submit work orders for office maintenance needs and liaise with Facilities and IT staff as needed• Cultivate and maintain working relationships with outside vendors• Order, receive and stock office supplies• Assist with ordering and setup of catering for seminars and events• Make purchases through ProCard and B2P, MIT’s online purchasing system• Maintain cleanliness of the front desk, kitchen, appliances, common spaces, storage rooms and conference rooms

• Scheduled and maintained Executive Director’s calendar, handling meeting requests and resolving scheduling conflicts • Coordinated logistics for board and committee meetings and trainings, took meeting minutes• Processed invoices, tracked receipts and expenses • Wrote correspondence and follow-up emails at the Executive Director’s request

Boston, Ma, Us

• Assisted in teaching Zoom-based English as a Second Language class for essential workers and job seekers for MassHire • Facilitated breakout sessions, led and assisted with exercises. Assisted with Zoom logistics

Boston, Ma, Us

• Answered general questions about the Career Resource Center and MassHire• Directed customers to appropriate classes and other resources• Helped customers with any computer usage questions and signing in/using electronic card reader• Assisted staff as needed with tasks such as data entry, filing and general organization

Boston, Ma, Us

• Supported staff with daily functions, including maintaining schedules and calendars• Planned and implemented logistics of campus events such as facilities, catering, signage and audiovisual needs• Coordinated faculty participation in Commencement ceremony, including distribution of caps and gowns, follow-up with participants, pre-ceremony assistance, and answering Ceremony questions• Maintained internal Faculty Travel Grant program. Reviewed applications, generated award letters and examined reimbursements for submission to Accounts Payable• Added documents to SharePoint sites

Boston, Ma, Us

• Scheduled and maintained Dean’s calendar• Supported the planning, coordination and facilitation of special events hosted by the College including Commencement and the Faculty Development Conference• Communicated with internal and external constituencies on behalf of the Dean• Made Dean’s travel arrangements, prepared itinerary and event information. Conducted necessary research to prepare Dean for events and meetings• Provided support for the faculty promotion process, distributing materials to SharePoint site

Boston, Ma, Us

• Maintained board committee relations, including all correspondence and meeting coordination.• Scheduled and maintained Vice President’s calendar; answered phones and provided appropriate call screening for office and Vice President; maintained confidential department files.• Distributed news and announcements via e-mail to faculty. Prepared faculty correspondence.• Collaborated with blog team and contributed blog posts to the Emerson’s staff blog for 500 members of the college community promoting resources, new projects and collaborations.• Chosen to serve as editor of monthly newsletter for faculty. Solicited and wrote articles, edited and proofread and produced layout of newsletter with InDesign software and generated article lists. • Managed donor and faculty events including the Gold Key award ceremony for 200 guests, including parents, students, faculty and donors. Developed invitations, guest lists and programs. Selected and secured venues. Served as liaison to all vendors, including florist, caterer and printer.• Contributed feature stories to website and Emerson College Today.• Produced annual directory of faculty. Edit submissions for grammar, punctuation and style.• Coordinated candidate interviews for administrative staff and academic searches.• Coordinated travel arrangements.• Prepared and processed expense reimbursements, processed invoices and payment requests.

Bachelor’S Degree, English Language And Literature

Master’S Degree, Technical And Professional Writing