Jillian Smith Email & Phone Number

Portland, Oregon, United States

Portland, Oregon, United States

Portland, Oregon Metropolitan Area

-Project management support to the senior leadership team -Schedule weekly meetings, prepare and distribute agendas and minutes; Necessary follow up on action items-Maintain relationships with third party stakeholders; Campus property management; Tenant improvement contractor(s), Plant operating services contractor(s)-Arrange programs, events, or conferences through coordination of logistic requirements, calendar invitations, program and presentation materials; Coordinate menu and distribution for employee celebrations by shifts-Coordinate logistical requirements for new hires, supporting HR and department heads between two operating plants-Manage third party vendor relationships for IT and security; Setup access requirements for new employees, ongoing maintenance and necessary facility improvements-Exceptionally adept at adjusting to changing company needs

Portland, Oregon, United States

•Plan and coordinate execution of hospital-based event logistics with internal groups and external organizations•Verify strategic alignment between department activities and organizational goals•Participate and lead internal planning committees to promote employee engagement and satisfaction•Marketing liaison to department heads, medical staff, employees and community members for hospital event participation

Portland, Oregon, United States

•Screen incoming communication and execute actionable follow-up•Organize special projects and events; annual medical staff banquet, medical staff buffet, medical staff regional leadership retreat events with limited supervision; Negotiate contract rates and banquet event orders•Proof and draft weekly newsletter to hospital leadership and staff on the President’s behalf•Compile and distribute Governing Board meeting materials; Governing Board Recording Secretary•Prepare leadership meeting agendas; President’s Council, Department Head, Patient Care Council and PatientCare Operations Council•Maintain executive calendars and schedule meetings; arrange travel arrangements; process expensereimbursement

Portland, Oregon, United States

•Provide support to the Physician Services recruitment team; Dual role with Executive Assistant responsibilities•Arrange travel and interview itinerary for candidate site visits •Arrange housing and relocation services/tours with vendor•Track and process expense reimbursement and accounts payable•Maintain and update candidate detail in Kontact Intelligence database

Portland, Oregon, United States

•Work to meet the needs of hospital staff, patients, community and the media with regard to hospital marketing and communication; Effectively communicate with hospital staff and guests to provide current events and updates related to the organization•Plan special events and receptions for hospital leaders•Generate and maintain Administrator-on-Call annual schedule•Coordinate arrangements for meetings; prepare agendas

Portland, Oregon, United States

•Point-person for internal and external contacts•Coordinate essential operating function for the business development and marketing department•Maintain calendars and schedule meetings for VP of Business Development and the marketing dept.•Organize logistics for large- and small-scale hospital community events, while maintaining vendor relationships for event participation

Portland, Oregon Metropolitan Area

•Right Arm to the President supporting all aspects of internal and external day-to-day operations; proactively anticipating business needs, filtering incoming email and communications, attending business meetings, and managing the President’s calendar. Multi-tasking and prioritizing are key•Delegate of Hoyt Development for public relations contacts, city officials and representatives as a member of various planning committees, including: HOYT Master Plan 2009 Committee, Portland Parks and Recreation Fields Neighborhood Park Project Advisory Committee, North Pearl District Plan Project Advisory Group Member (adopted by Portland City Council in 2008), HOYT Master Plan Committee 2006•Coordinate large- and small-scale events promoting Hoyt Street Properties and Hoyt Realty Group to the surrounding community and visiting dignitaries through events such as•Work closely with Controller to coordinate invoicing and day-to-day financial needs. •Liaison to Condominium HOAs representing commercial interest of Hoyt Street Properties and Partners•Maintain relationships with new homeowners for one year to manage warranties, track paperwork, and coordinate vendors as needed

Portland, Oregon Metropolitan Area

•Point-Person for existing clients and prospective clients and taking care of their pre-closing and warranty needs. Gatekeeper of all aspects of transition of ownership including scheduling and coordinating pre-closing, inspections, orientations and welcome gifts from local businesses

Portland, Oregon Metropolitan Area

•Support the team through coordination of office facilities, answering phones, maintaining office inventories, and greeting office guests; Prepare weekly leasing and sales reports for the Partners