- Create new projects in the Deltek- Vision financial management system from opportunity and resource planning information provided by the Project Manager; Submit newly created projects to the Accounting department for approval.- Verify that all available project information is entered into the Deltek- Vision financial management system and that all information entered is accurate and up to date.- Update baseline project budget data into the financial management system from revised resource planning worksheets completed by the Project Manager as necessary; Submit revised baseline budget data to the Accounting department for approval.- Receive draft invoices from the Accounting department and distribute to the appropriate Project Managers for review and comment.- Work with the Studio Leader and Project Managers to ensure that draft invoices are reviewed promptly and that any incomplete or missing documentation is collected and provided to the Accounting department as expeditiously as possible.- Assists the Studio Leader and Project Managers with processing “Write off” forms as necessary.- Maintain the Studio’s PTO work plan to indicate when staff is not available for billable work.- Maintain a list of active projects, and report on open opportunities for the Studio Leader’s use.- Provide reports and participate in monthly financial and resource reviews with Studio Leader, Financial Management Leader, and/or Executive Committee Member.

- Function as the point of contact for contract administrative matters in the newly revamped Legal department.- Assist with high volumes of contract preparation and execution strategies. - Implement and launch new contracts repository database for entire company’s use.- Administer the Salesforce.com application specifically for the Contracts Dept. from migration of all contractual documents to on-going tasks to completion.- Respond to requests both internally and externally.- Communicate effectively with HMS employees and HMS vendors.- Comply with standardized requirements outlined by department.- Track and log quarterly reports of fully executed returned contractual agreements.- Update weekly report of all pending contractual documents for signing or countersignature.- Read and interpret contract language of all types, including Confidentiality/ NDA’s, BAA’s, Operational/ IT, Market Data, Teaming, Marketing/ Lobbyist, Subcontractor and Master License Agreements that include SOW’s and Purchase Orders.

- Generated all pricing proposals and client contracts requested by New York and Regional Sales Representatives.- Worked with Legal/ Negotiations department to further assist in finalizing approved contractual documents for signature.- 75% of drafting all contract-related documents- 25% of negotiating all contract-related documents- Read and interpreted contract language including Confidentiality/ NDA’s, Operational/ IT, Market Data, and Master License Agreements that included SOW’s and Purchase Orders.- Organized and implemented the Sales-to-order contract process.- Sole contact for customer on all contract and business matters.- Logged and tracked the entire contract process and ensured that all proposals/ contracts were compliant with the corporate policy.- Assisted customers in resolving contract issues.- Worked on specific projects to roll out electronic version of contract. - Researched and resolved billing discrepancies.- Efficiently reorganized and maintained record management system.- Provided administrative support and front office management.

- Data Entry for Human Resources Department with use of Excel/ Access. - Created file folders/ filing for all employees within the company. - Assisted at the front desk- Reception and setting up appointments.