Administrative Coordinator with a prior background in restaurant operations and management. Skilled in negotiation, team leadership, customer service, accounting, and operations. Workstyle is characterized by a commitment to continuous relationship development and operational efficiency; coupled with a strong foundation in office administration and employee developmentPossess a diversified skillset, including extensive field service coordination experience in both Life Science and Industrial Automation fields. A skilled collaborator capable of providing the support required to achieve collective goals, all while delivering exceptional service and fostering a culture of resourcefulness and adaptability.
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Facility Support ManagerPrivate SectorIndianapolis, In, Us -
Field Service CoordinatorEndress+Hauser Group Jul 2024 - PresentReinach, Basel-Country, ChUtilize SAP and Salesforce to prepare quotes, cut purchase orders, and invoice vendors. -
Field Service CoordinatorBeckman Coulter Diagnostics Nov 2021 - May 2024Brea, California, Us• Managed daily operations of 20-40 Field Service Engineers using Oracle, Office, SalesForce/ServiceMax.• Prioritized preventative maintenance, installations, and emergency calls to drive efficiency.• Collaborated with teams to drive revenue growth and maximize field service engineer efficiency. -
State Operations CoordinatorMid America Health,Inc Mar 2019 - Oct 2021Greenwood, Indiana, Us• Provided executive support for Vice President and DOC Operations Manager, ensuring optimal clinic productivity.• Monitored and adhered to operating budget for 60 Correctional dental facilities, including PPE expense control.• Managed budgets, service scheduling, and logistics for equipment repair/replacement for 60 Correctional dental sites. -
Accounting AssistantMerchandise Warehouse Dec 2015 - Jan 2019• Managed full-cycle Accounts Payable functions for dual facilities using Sage 100 QuickBooks, resulting in streamlined processes and accurate financial reporting.• Conducted vendor audits and negotiated pricing, leading to substantial cost savings for supplies and increased operational efficiency.• Coordinated company events and community initiatives, showcasing dedication to both professional and social responsibilities.
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Office Manager/ Ap & Ar / PayrollMj Integrated Services, Inc. Jun 2014 - Dec 2015• Managed office operations, handled accounts payable & receivable, and processed payroll using QuickBooks contractor edition.• Led investment property rehab operations, conducted title research, and prepared purchase agreements for distressed properties.• Obtained State licensure for Mortgage Loan Origination (NMLS 3689990) in 2015, expanding expertise in real estate industry.
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Development Associate/Database AdministratorDamar Services, Inc. Jan 2013 - Jun 2014Indianapolis, In, Us• Provided administrative support for 4 C-Suite Advancement Directors, managing accounting reporting functions for cash, grant, and in-kind donations.• Assisted with event support for fundraising events and executive board meetings, while managing the Results Plus CRM database.• Conducted donor transactions, mass updates, and grant research as needed, ensuring compliance with GAAP and IFCAA mandates. -
Bookkeeper Part-TimeMj Glass Service Apr 2012 - Jun 2014• Managed full charge bookkeeping using Quick Books for MJ Glass Service in Indianapolis, Indiana.• Reconciled credit card purchases and completed payroll, monthly sales tax remittance, and quarterly tax withholding.• Implemented efficient financial processes to ensure accurate and timely reporting for the company.
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Supervisor 5Indiana School For The Deaf Feb 2011 - Apr 2012• Supervised operations for Willard and Brown cafeterias, managing 6 full-time staff and 4-6 student workers.• Ensured food prepared in accordance to standardized recipes, maintaining inventory and requisitioning supplies within budget.• Interviewed, trained, and selected employees, addressing employee complaints and handling discipline.
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Catering ManagerPure Eatery Catering Oct 2010 - Feb 2011Indianapolis, In, Us -
Claims SpecialistState Of Indiana- Department Of Workforce Development Jan 2010 - Oct 2010• Assisted claimants with enrolling into Federal unemployment claims extensions.• Provided back up for unemployment call center.• Utilized Uplink and PeopleSoft to research claimant/employer queries and escalated as appropriate.
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Co ManagerLittle Caesars Pizza Jan 2009 - Jan 2010Detroit, Mi, Us• Managed daily operations for high-volume quick serve, focusing on upselling to increase average tix sales.• Interviewed, trained, and selected employees, maintaining lowest turnover in franchise group.• Created work schedules and kept labor costs at or below 11%.• Managed inventory to align with budget forecast. -
Executive Assistant/Support CoordinatorFoster Care Select Oct 2007 - Jan 2009• Provided administrative support to State Director & Regional Coordinator, dispatching to affiliate offices as needed.• Maintained agency website and coordinated licensure and continuing education trainings statewide.• Assisted case manager with functions related to therapeutic foster parent licensure, ensuring audit-ready client files.
Jill S. Education Details
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Indiana Wesleyan UniversityGeneral -
Training Inc.Microsoft Certification
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Ivy Tech Community CollegeCulinary Arts/Chef Training
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Ivy Tech Community CollegeHospitality Administration/Management
Frequently Asked Questions about Jill S.
What company does Jill S. work for?
Jill S. works for Private Sector
What is Jill S.'s role at the current company?
Jill S.'s current role is Facility Support Manager.
What schools did Jill S. attend?
Jill S. attended Indiana Wesleyan University, Training Inc., Ivy Tech Community College, Ivy Tech Community College.
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