Jim Spickard Email and Phone Number

• Reviewed and compared faxed copies of vendor purchase order confirmations for correct data using Image Now and Lawson applications.• Responsible for purchase order price changes within preset parameters.• Performed scheduled Admin on Duty rotation including disbursement of Remedy tickets to Buyer II staff and resolving emailed purchase order confirmations.• Assisted in training new employees when requested.

• Reviewed purchase requisitions for supplies and equipment to ensure accurate vendor selections and pricing in accordance with established contracts.• Worked closely with requestors to communicate delivery delays and product substitutions, gathering information from vendors to ensure timely delivery of supplies and equipment.• Investigated alternative sources and product substitutions when necessary to expedite delayed orders.• Monitored automated processes to ensure purchase orders are delivered to vendors according to established guidelines.• Processed all requests that were created and assigned using Remedy ticketing software and communicated ticket status back to the requestor via emails or phone calls.

• Verify all accounts payable invoices and expense reports in conjunction with accounting standards and internal control processes in accounting department.• Enter invoices and check request information into the Accounting system and match to purchase orders when required linking key information into the Imaging System.• Collaborate with vendors, APSC team members and other departments to resolve issues that prevent invoices from being processed.• Audit expense reports to ensure compliance with IRS and CHI standards. Work with employees and managers to resolve issues with vendor statements

• Responsible for accurately processing up to 125 supplier invoices daily.• Processed employee expense reports and check requests from markets for timely payment.• Processed daily and weekly Accounts Payable check runs for the company.• Processed ACH invoices into the system daily for transmittal by Controller.• Researched and solved market and supplier problems and questions• Created, organized and managed supplier files.

Supervising eight employees performing the following tasks:• Scanning of accounts payable invoices sent by suppliers• Scanning of wire authorizations, invoice releases, purchase order transfers, check requests and quick check requests.• Adding additional documents to previously scanned documents.• Scanning of expense sheets after processing by Expense Report Department.• Archiving of all invoices and expense reports received in scanning department.Supervisory responsibilities included:• Served as COR administrator for the AP Workflow application, responsible for all corrections, cancellations, restarts and remit to site setup requests for the entire AP department.• Participated in testing of new versions of Workflow after they were developed and before being brought on-line.• Trained of direct reports and reports in the other departments within the accounts payable department on Accounts Payable policies and procedures while processing invoices through the Workflow application,• Trained direct reports on procedures and policies for scanning expense sheets for the entire company.