Jim Clapes Email & Phone Number

Washington, DC, US

Washington, District Of Columbia, United States

Lafayette, Louisiana Metropolitan Area

• Produced and managed the annual NCVH Annual Conference, a premier educational conference of more than 1,600 healthcare professionals working together to improve patient care for those facing cardiovascular disease..
• Planned 10-12 regional meetings per year focused on cardiovascular health and education, including site selection, contract negotiation, registration, database management, marketing, and on-site execution.
• Worked effectively on strategic hybrid event production and execution, liaising with multiple clients across differing healthcare platforms.

New York, New York, United States

• Successfully executed organization’s inaugural off-site strategic Board Meeting, consisting of site selection, contract negotiation, travel booking, vendor management and on-site execution of both multi-day meeting and.
• Led intra-organizational team comprised of colleagues in education, marketing and sponsorship in the coordination and implementation of two high-level, entrepreneurial training seminars, with direct responsibility over.
• Gained vast insight into the nuances of the specialty food business through extensive and targeted member outreach.

New York, New York, United States

• Directly responsible for the planning and management of the biennial International Drug Policy Reform Conference. Responsibilities include site selection, vendor acquisition and management, contract negotiation, budget.
• Responsible for all logistical arrangements with respect to DPA's annual staff retreat and all other organizational events.
• Work heavily with external associations and internal staff in the coordination of logistical arrangements for outside meetings and conferences.
• Interface heavily with Communications and Marketing in the development and dissemination of all strategic outreach and messaging regarding the International Drug Policy Reform Conference.

Washington, District Of Columbia, United States

• Manage, organize and execute all logistical aspects of the Greenbuild International Conference & Expo, including staff and speaker accommodations, registration, signage, menu writing and selection, entertainment.
• Plan upwards of 100 meetings & events annually, with responsibilities including: site selection, vendor management, attendee rooming lists, run-of-show documents, contract negotiation, handling of food/beverage.
• Maintain close relationships with and manage various meeting vendors and suppliers in the strategic execution of all logistics.
• Work closely with all internal departments in the development and implementation of marketing strategies, planning timelines and budgetary guidelines for each event.
• Directly supervise two Event Planners.
• Liaise and develop branding strategy with the Marketing & Design teams in the creation of all marketing materials and apparel/merchandise related to the conference.

• Coordinated and marketed 15-20 environmentally focused training workshops per month.
• Managed and executed all logistical aspects of each workshop, including site selection, contract negotiation, food and beverage, audiovisual and post event budget reconciliation.
• Required to consistently and accurately report all event income and expenses.
• Implemented unique and targeted marketing and promotional strategies for each workshop.
• Served as the primary liaison to 15-20 local USGBC regional chapters.

Washington, District Of Columbia, United States

• Coordinated all logistics for the NGLCC’s two primary annual events: International Business & Leadership Conference and National Dinner.
• Handled spoken and written communication with NGLCC affiliates, members, small-businesses owners and corporate sponsors.
• Headed discussion forums on the economic climate of the LGBT business community.
• Researched on-line news media for articles and legislation.
• Gained familiarity with membership development, record maintenance, recruitment and retention.

Capitola, California, United States

• Produced 1-2 industry conferences and seminars per month in the financial services and investment arena.
• Conducted in-depth, telephone-based research to generate conference sessions and identify industry trends.
• Developed conference agendas, while also recruiting and interfacing with all speakers.
• Collaborated and networked with legal and finance professionals in the development of conference programming.
• Interfaced cross-departmentally with both sponsorship and marketing departments to drive revenue growth.
• Delivered formal opening and closing remarks at each conference and periodically acted as chairperson for events.