Julie Mcnulty Email & Phone Number

Madison, Wi, Us

LTD

Middleton, Wisconsin, Us

Responsible for weekly and biweekly payroll for 1500 associates located in 40 states across the USAServed as subject matter expert and system administrator for TimeSaver Time & Attendance systemMonitored HRIS queue in IT ticketing system to resolve user issues within SLA guidelinesCreated and ran off-cycle payrolls and offline checks as neededResearched tax issues and worked with internal and external resources to resolve, including over 50 state and local registrations and accompanying late original filings and amendmentsCoached TimeSaver users throughout the organization in using the outdated system so that each could independently perform the tasks required by their roleCreated new earnings and deductions codes as required by business needs, establishing them in the Payroll system and the ADP G/L databaseGuided new payroll associates with little experience as they learned best practices and proper proceduresStreamlined documentation and processes where possibleUsed ADP test databases to test upgrades to accounting system structure to Microsoft Dynamics

Family caregiving, followed by Covid

• Directly responsible for all aspects of a 250-person biweekly payroll• Together with Senior Benefits Analyst, administer all employee benefit programs that involve payroll deductions, including Health and Dental insurance, 401(k) plans, Flexible Spending plans, Health Savings Account plans, ensuring data integrity, appropriate reporting, and compliance• Serve as subject matter expert for Payroll module of ADP WorkForce Now and ADP Enterprise e-Time Time and Attendance module• Work with managers and employees to ensure the accuracy of employee time and pay codes on timecards• Maintain mapping of payroll activity to the general ledger and ensure the general ledger module is producing the correct recording of payroll transactions in the general ledger. Detect and reconcile payroll discrepancies and update benefit accruals quarterly• Ensure compliance with state and federal laws relating to payroll tax withholding and reporting for employees• Research and keep abreast of federal and state regulations regarding changes in tax and deduction laws that apply to the payroll process• Review and coordinate the year-end W-2s prepared by the payroll vendor for all employees• Coordinate timely, accurate, and effective communications to employees and managers about changes in payroll processing dates, payroll processing tasks, and other items of interest. Train and coach new employees to assist in effectively working with payroll systems and related tasks• Implement changes in procedures, training documents and other documentation as required• Assist in coordination of annual United Way and Community Shares campaigns, providing reporting as needed and auditing new pledges• Assist with all relevant audits and special projects by providing reporting and documents requested.

Princeton, New Jersey, Us

• Directly responsible for an 1100 employee multi-state (including CA) biweekly payroll• Provide direct support for additional multi-state payrolls with total of 4500 employees, and biweekly and semi-monthly pay frequencies• Provide indirect support for remaining multi-state payrolls • Respond to employee inquires in a timely manner, working closely with HR call center• Maintain all files and processes related to liens, garnishments and levies, including responding to interrogatories and subpoenas• Educate employees regarding company and taxing authority policies and procedures• Analyze changes to employee data to determine appropriate actions and researched inconsistencies• Work closely with Benefits Team regarding benefit deductions• Use ADP Reporting to generate scheduled and ad hoc reports• Meet regularly with representatives of other Human Resource functions, including Data Entry and Recruiting, to lobby for improvements in processes• Retain and retrieve confidential payroll-related documents, including tax and direct deposit information• Updated existing processes to meet the requirements of newly implemented initiatives• Authored over a dozen resources documenting the steps needed to perform various tasks, which were used as for training as well as audit purposes• Assembled documentation needed for quarterly SOX audits per the requirements of internal and external audit teams

Accounts Payable and Human Resource Assistant, on temporary assignment• Processed accounts payable for over 20 different entities in a high volume environment• Reviewed invoices for proper approval and documentation• Reconciled vendor statements, researched and corrected discrepancies• Processed vendor payments, both online and with physical checks• Input employee data related to new hires, status changes and terminations into web-based time clock system and QuickBooks, in a high turnover environment• Reported new hire information to the State of Wisconsin using online interface• Researched information related to garnishment and levy orders• Maintained W-9 and 1099 files• Bookkeeper, on assignment for Accountemps, May – October, 2013 • Processed payroll for 40 employees in 3 different pay cycles• Maintained all accounts payable and vendor files• Processed daily accounts receivables and deposits exceeding $20,000• Reconciled 4 bank accounts on a monthly basis• Prepared state and federal payroll tax deposits on a biweekly, monthly, and quarterly basis• Used QuickBooks to prepare reports and forms as required• Handled new hire paperwork and reporting

• Processed all receivables, up to $100,000 per day, including cash, check, and credit card payments, with a high degree of accuracy• Created and maintained physical and electronic records of all events and data relating to annual product sale• Produced varied types of publicity materials• Advised clients on a wide range of safety, policy, and procedural matters• Generated daily, monthly, and yearly financial statements via proprietary software system• Maintained inventory controls over council merchandise• Assumed responsibility for creating complex data analyses and reports• Collaborated with all other council employees and key volunteers• Worked independently on multiple projects simultaneously, meeting varied deadlines

B.A., Psychology, Mathematics

A.A.S., Accounting