Joanne Madrid Email & Phone Number

San Diego, CA, US

San Diego, California, United States

• Optimized CFO’s time by coordinating a complex calendar and arranging high-stakes, multi-time-zone meetings.
• Collaborated with the Director of Investor Relations to coordinate post-earnings communications, align schedules, and manage logistics for investor conferences, strengthening stakeholder engagement.
• Supported strategic planning by preparing financial presentations and Audit Committee materials, aiding agenda setting.
• Arranged cost-effective travel for domestic and international trips, achieving seamless logistics.
• Improved financial compliance through document management in Concur, Docusign CLM, and Ironclad, ensuring secure processing.

San Diego, California, United States

• Boosted CPO’s productivity by managing daily scheduling to optimize time allocation and focus on high-priority tasks.
• Streamlined domestic and international travel coordination in collaboration with AMEX Global Services, and maintained 100% accuracy in expense reconciliation using Workday.
• Fostered departmental cohesion by organizing and preparing materials for Quarterly Business Reviews, all-hands meetings, and complex off-site gatherings for cross-functional teams.

San Diego, California, United States

• Improved strategic focus by effectively managing the CHRO’s calendar, facilitating high-priority meetings across global time zones.
• Coordinated and executed a key leadership conference within an FDA-regulated environment, adhering to health protocols and contributing to HR agenda development.
• Provided valuable support to HR leadership by preparing agendas and materials, driving informed discussions for department initiatives.

San Diego, California, United States

• Enhanced executive engagement with efficient calendar and travel management, supporting both domestic and international logistics.
• Contributed to organizational effectiveness by preparing communications and documents for monthly leadership meetings, quarterly town halls, and HR operational meetings.
• Streamlined financial management processes, including expense report reconciliation, purchase requests, and invoice approvals, ensuring compliance and budget adherence.

San Diego, CA

• Improved operational efficiency by expertly managing executive schedules, coordinating logistics for staff meetings, and organizing team-building events to enhance collaboration.
• Enabled seamless global operations through effective coordination of complex travel arrangements, including visa processing for international business engagements.
• Delivered critical interim support for additional executives, ensuring accuracy and timeliness in expense reporting and communication distribution.

San Diego, California, United States

• Facilitated alignment of executive priorities by managing travel and daily schedules for the EVP, General Counsel, and other compliance leaders.
• Improved departmental efficiency by overseeing logistics for staff meetings, preparing documentation for committee reviews, and managing budget-compliant supply orders.
• Played a critical role in document management for Ethics & Compliance, preparing essential records for Grants & Donations committee meetings.

Emeryville, California, United States

• Maximized efficiencies in executive operations by effectively managing executives’ schedules and delivering timely updates for meetings.
• Enhanced the effectiveness of Board of Directors and Committee meetings by collaborating with stakeholders to organize and prepare comprehensive documentation, including essential policy materials.
• Assisted in ensuring compliance by administering quarterly harassment prevention training and annual policy courses, tracking legal invoices, and supporting corporate transactions.

San Francisco Bay Area

• Provided administrative support to the CEO at Mediasmith, including managing daily calendar scheduling and arranging domestic and international travel.
• Organized media classes and quarterly all hands meetings, showcasing strong organizational skills.
• Maintained office facility services and equipment, ensuring smooth operations for the company.
• Handled vendor invoices and served as the main contact for reception, greeting visitors upon arrival.

San Francisco Bay Area

• Managed the Senior Vice President's calendar and coordinated meetings, ensuring efficient scheduling.
• Organized domestic and international travel arrangements for the SVP.
• Assisted in shipping and organizing materials for trade shows.
• Acted as a liaison between the department, payroll and human resources.