Jo-Ann Rosa Email & Phone Number

Holbrook, Ny, Us

Since June 2024 I have been supporting the completion of multiple projects in the warehouse. My Payroll Solutions Project Coordinator role was eliminated as a result of a second round of layoffs due to the post pandemic scaling back within the Life Sciences industry.

Bohemia, New York, United States

Provided regional support for global payroll team and the relationship with payroll service provider, Alight/hrX• Solutions backup for US, Canada, and Puerto Rico teams to handle payroll process-specific requests• Designed and executed payroll service processes in partnership with the global service provider Workday and coordinating functional integration activities with IT ensuring 99-100% payroll accuracy• Maintained operation guidelines to ensure the stability and quality of the payroll process• Implemented improvements in coordination with local HR teams allowing payroll teams to support end user needs• Maintained department operational budget and invoicing to ensure accurate spending• Supported year-end activities ensuring W-2/T-4 tax documents are distributed to 1000+ employee population

Bohemia, New York, United States

Oversaw developing and implementing effective strategies regarding upkeep of Workday Time Tracking and Absence Management• Carried out testing and root cause analysis ensuring accurate time tracking for 2,000+ employee population• Liaised with internal IT and external IT consultants to allow seamless updates to the Workday configuration• Created extensive training manuals and videos for international audience• Lead live training sessions for manager and employee audiences across multinational population for an estimated 2000+ employees• Traveled to German headquarters for project Go-Live to provide onsite team support

Bohemia, New York, United States

Oversaw administrative support to HR Shared Services and directed day-to-day internal HR administration and reporting• Coordinated meetings to facilitate HR Events and maintain team agendas allowing greater work efficiency• Supported HR Service Partners in the development and maintenance of HR programs• Implemented new Learning and Development platform Emtrain which ensured federal and state legal compliance throughout the United States• Facilitated Docu-Sign operation allowing for seamless distribution of documents regarding employee life cycle• Supported continuous monitoring and updates to confidential personnel-related data for over 1000+ United States population in compliance with company audit schedule• Provided answers to internal and external HR related inquiries or requests and maintained Service Level Agreement in response times• Supported with other departments or functions (payroll, benefits, etc.) as needed promoting meeting project deadlines, including testing support with launch of payroll software Alight/hrX Payroll• Key creator and trainer for company rollout of Workday Help initiative that included training HR team members in new helpdesk and created extensive internal Knowledge Articles of US and Canada common HR business practices• Assisted with testing and change management for Workday Time and Absence software in the United States and allowed smooth transition and training for 1000+ employee and manager population

Bohemia, New York, United States

Oversaw the administrative support to HR Business Partners and provided support for assigned and ad-hoc HR initiatives• Maintained confidential records of personnel-related data in database for 1000+ employee population• Responded to internal and external HR related inquiries or requests and provided assistance in a timely manner• Updated and maintained Human Resources Handbook for North America allowing employees to have up-to-date information on all policies and procedures

Melville, Ny

Supported petitions for working Visa petitions for intra-company transfers• Liaised with external Immigration Law firm to provide confidential and legal support for Visa renewal process• Prepared and coached Visa application process for expatriate staff and family which had a 98% approval rate• Acquired proficiency in with DS-160 Online Nonimmigrant Visa Application process and filing• Facilitated and organized expatriate staff onboarding and orientation• Maintained Passport, Visa, and I-94 USCIS Admittance Records for all Expatriate staff and family members• Updated and facilitated New Hire Orientation for Expatriate Staff• Supported L-Blanket and E2 petition• Researched and maintained in-house processing manuals for Visa renewal and invoice processing

1 Canon Park, Melville, Ny 11747

Provided administrative support to Talent Acquisition team and multiple Human Resources departments• Point of contact in multiple communication mediums for Recruitment Services contract agreements, both new and renewal, and liaised with in-house legal team with a 100% success rate of final contract execution• Tracked and maintained budget for 3 departments: Talent Acquisition, Diversity and Inclusion, and University Relations• Provided recurring executive support for former Executive Vice President and new Vice President of Human Resources Division• Primary invoice processor for Talent Acquisition, University Relations, and Diversity & Inclusion Departments via Oracle Software systems which included 100+ weekly invoices for temporary employees• Reviewed and published bi-yearly organization chart for all of Canon Americas and its subsidiaries which catalogued 2000+ employees and 200+ departments• Facilitated and assisted New Hire Onboarding and Orientation• Created and maintained processing manuals for various Human Resources departments

Provided administrative support to Human Resources department and executive support for Vice President of Human Resources• Reviewed bi-yearly organization chart for all of Canon Americas and its subsidiaries catalogued over 2000+ employees and 200+ departments• Amended and printed mass quantities of organization chart for 1500+ employees• Point of contact for agency vendors and internal legal counsel for execution of Recruitment Services contracts

Non-Profit Grassroots Organization aimed at supporting networking with like-minded businesses in the Hudson Valley, NY region. Supported marketing and outreach endeavors to maintain company vision. Performed extensive Microsoft Excel work including Highrise imports, expense reports, membership updates, farmers market research, prospecting members research, and Facebook analysis• Updated and assisted in maintenance of WordPress website• Provided onsite support for company events• Organized account on web platform MailChimp• Assisted in Maintaining Facebook account

Worked on an extensive inventory project aimed at decreasing resource waste and help in lessening expenses by organizing and taking stock of necessary everyday parts. Worked with multiple departments to ensure completion of the task. Attended meetings with said departments.

Handled merchandise flow from distribution on sales floor to back- stocking. Occasionally worked with floor sales. Assisted in store re-modeling as per company orders.

Ensured the safety of displayed artwork during visiting hours. Assisted in setting up for events on museum premises and following school code of conduct at all times.

Handled extensive amounts of money within the food service industry. Trained two employees in the company in adherence to the company policy and procedures. Developed experience in problem-solving, decision-making, communication, and leadership skills through diverse customer service.

Master Of Arts (M.A.), English Language And Literature/Letters

Bachelor Of Arts - Ba, English Language And Literature/Letters

Bachelor Of Arts (B.A.), English Language And Literature, General

Bachelor Of Arts - Ba