Jo Element Email & Phone Number

London

Supervising a team of 6 Accounts Payable clerks to provide support and guidance throughout the month, ensuring invoices are processed correctly and on time, payments are reconciled to statement balance and deadlines are met. Acting as a point of contact for supplier escalations and query resolution as well as finance support for client planning teams throughout the business. Working closely with internal and external software developers to make sure systems are user friendly whilst maintaining maximum efficacy. Requesting weekly payments prepared by the team, checking reconciled figures and back up documentation is in line with our internal audit requirements. Supplier details to be updated accordingly and sent off for Anti-Phishing verification. Running reports for senior management as and when required, managing shared inboxes and internal query tickets.

London, United Kingdom

Processing all foreign currency media invoices across Havas Media, Havas Media International, Arena Media, Forward, Luxhub, Fullsix and Target Media agencies. Preparing biweekly payments for international suppliers, reconciling against statements and ensuring all backup documentation is audit compliant. Identifying prior misallocations of campaign bookings across Media Owner ledgers and completing full account reconciliations to resolve aged queries. Running Aged Creditors weekly to clear any debit balances and report on all figures 90 days+.Updating supplier cards, making sure all information is correct and backup includes a valid audit trail.

The Ugly Brown Building

Setting up new suppliers on system.Registering all European invoices.Dealing with PO/Non PO approval processes.Monitoring shared inbox. Processing daily multi-currency, multi-million payments.Posting Direct Debits.Month end reconciliations; Overhead search, inter-company & balance sheet.

• Reporting to the Financial Director • Working in a team of 3• Systems Used: Sage 200 and Counterbooks• Preparing 300/400 invoices per month for Purchase Ledger (coding/checking for authorisation)• Processing/paying circa 20 staff expenses per week• Reconciling company credit cards with circa 300 transactions.• Preparing and processing weekly payment runs via BACS circa £100,000/Preparing and processing quarterly Rent, S/C and insurance invoices for all 70 salons for over £1m. • Maintaining Fixed Asset register and posting Depreciation journals. • Posting Service/Retail Sales journals • Raising 3rd Party Revenue invoices• Bank Reconciliation (over 40 companies)• Maintaining Cash Flow.

Mayfair

• Reported to Financial Director • Worked in a team of 3• Systems Used: Oracle • Matching and batching circa 200 invoices per week with values up to £100,000• Preparing and processing weekly payments of up to £1m• Obtaining and maintaining client and supplier relationships• Raising low volume, high value invoices for private buyers • Preparing EC Sales invoices for external company• Paying circa 15 interns expenses weekly with values up to £200 per intern

• Reported to Financial Director• Working in a team of 10• Systems Used: Sage 50, Sage 200, Counterbooks• Matching and batching circa 100 invoices per salon monthly • Reconciling petty cash for salons with a value of £30 • Supplier Queries • Handling Post, PDQ Receipts Answering/transferring phone-calls Preparing the monthly Management Reports on Qtier-Rapor for the Company Directors• Preparing supplier Payments for Cash and Banking manager• April 2013 - promoted to Cash and Banking Assistant • Department restructured - all purchase ledgers solely in charge of inputting invoices and reconciling supplier statements• New role consisted of assisting the Cash and Banking Manager with reconciling Bank Statements, VAT payments/reconciliations and completing online supplier payments for all 64 Franchises/Partnerships within a tight deadline