Jo Helliar Email & Phone Number

Dagenham, Greater London, United Kingdom

Dagenham, England

London, United Kingdom

Coordinate Trading & Shipping IT dept. 3rd party resourcing activities carried out in UK, USA & India. Monitoring Consultants & Contract Labour resources through creation & maintenance of Project Agreements & resource Assignments in the IQNavigator system.Liaise with Global Category & Contract Managers to enforce adherence & compliance to Terms & Conditions as specified in Master Service Agreements & Statements of Work. First point of contact for 9 preferred 3rd party providers, including 3 of the 4 Key Account Suppliers;Accenture, Logica & Wipro for on-going & new business.Working directly with Contracts & Procurement, Sourcing Managers, Senior IT Stakeholders &Supplier in the execution of Board approved “step out” work with non preferred supplier agreements.Utilise system reports to audit compliance of dates, approvals, budget limits & Cost Accounting Codes. Invoice analysis & query resolution caused by interface issues between IQNavigator & SAP systems.

London, United Kingdom

Maintain continuity of supply through daily execution of SAP Purchase Orders for ship spares, commodities, engineering goods & services for 15 vessels.Identify & ensure requests are correctly routed via Global Framework Agreements, Category Contracts, Trading House Contracts or Catalogues.Obtain quotes for ad-hoc requirements as specified by Ship Engineers & Engineering Superintendents.Coordinate & track delivery of orders through Suppliers & Logistics (DHL), ensuring timely & cost efficient delivery to warehouse hubs or Chandlers at specified ports as per ship needs & movements.Liaise with 3rd Party Suppliers, Accounts Payable, Superintendents, Contract Managers & Finance to reconcile supplier invoices & facilitate on-time payment.Maintain Purchase Orders, order acknowledgments, delivery schedules, material & service receipting.

London, United Kingdom

Negotiation & management of various contracts for Shipping Technology & Innovation dept. as well as software maintenance & support contracts for UK Trading IT dept.Using system reports to extract & analyse financial data to identify non-compliant spend & opportunities to add value as well as drive procedural compliance through continual procurement & process improvement.Generate Non-Disclosure Agreements when investigating 3rd Party Supplier suitability for work relating to Oil & Gas Projects and Technology & Marine Engineering areas.Work directly with Global Category Managers to utilise or amend existing Global Agreements adhering to set Category Strategy & Channel Management guidelines.RtP process & SAP system focal point for UK & USA IT depts. providing guidance on correct Channel Management routing.User Acceptance Testing (UAT) to ensure compliance as per newly mapped budget approval levels & providing support to relevant stakeholders on correct workflow management.Expediting & maintenance of Purchase Orders & Outline Agreements (contract specifics) data in SAP.

London, United Kingdom

Actively involved in facilitating the implementation of RtP, Channel Management & Trading House in order to streamline & improve efficiency of the existing procurement process.Established, implemented & monitored detailed invoice report (Parked & Blocked) for newly migrated off-shore Accounts Payable Team to provide invoice tracking & status for stakeholders.Attend Process Change Workshops & provide training using dept. specific User Guides & documents.RtP process & SAP system focal point for all Shipping dept. & relating stakeholders.Assisting Marine Buyers, Superintendents, 3rd party suppliers & Accounts Payable to identifying workflow blockers enabling escalation & resolution of invoice payment queries & issues.Author of a weekly MI report utilising SAP & MS office detailing overdue invoice trends.Liaising with 3rd party suppliers to resolve & escalate invoice payment queries & issues.

Cape Town, South Africa

Based in Cape Town providing country wide training & support for SAP system & Global RtP process.Lead daily hyper care meetings/workshops for business “Super Users” to discuss & resolve current challenges.Devised & conducted training for RtP, Channel Management queries & specific SAP transaction issues.Guide Procurement teams, Accounts Payable & Finance in identifying & resolving invoice queries.Provide one to one training for the Senior Procurement Operations Manager, Category Managers, CP Operations Manager & CP Operations team members.

London, United Kingdom

Implement & stabilise new Global Streamlined RtP process supported by SAP across multiple classes of business based in the UK & Netherlands.Run workshops & training sessions for various stakeholder groups to assist in processing requisitions, budget holder requisition approval, good/service receipting & invoice processing.Advocate & promote Channel Management by ensuring the use of existing contracts & identifying process improvement opportunities for new & on-going business.Created online web portal to seamlessly route end users through the correct procurement path.Utilising “Business Warehouse” workflow tool to extract data to excel for MI KPI reporting including analysis of contract spend & management of 1500+ Purchase Orders.Manage, place & approve PO’s valued up to £10 million. Key enabler for prompt clearance of invoices with authorisation for non-compliant invoices valued up to £25K.Creation & maintenance of Vendor Database & Master Data (material & service numbers) records.Day to day work supervision of the Assistant Buyer & Requisitioner Team.