I support the Director with the running of Olmurtech’s office, ensuring all required administration work is completed within the allocated timeframes. I also get to flex my creative muscles using Adobe InDesign to create new catalogues, pamphlets and advertising material for print and social media use.

Conduct all aspects of running an electrical contracting business.Payroll (Xero)Preparation of BASAccounts receivable Accounts payable Liaising with customersOrdering of stockScheduling of jobs within job management system (Service M8) Ensuring all WPHS procedures are up to date Booking/scheduling of apprentices TAFE

Check accuracy of invoices Send invoices to appropriate departments for payment approvalInput and code invoices to cost centreMatch Invoices with Purchase OrderProcess invoicesSchedule pay runs based on agreed payment terms and conduct weekly payment runs First point of contact with Debtors chasing payment of invoicesVerify and process employee expense claims and manage the approval and payment processUpdate and maintain vendor database in a timely mannerPerform reconciliations including supplier statement reconciliations, credit card reconciliationsSupport the month end process by providing supporting documentation for month end journalsCan charge distribution Report on Aged Payables plus other ad hoc reporting where applicableIdentify improvements to the accounts payable processAssist the purchasing department with data entry and ranking of tender applications when required

Data entry into the system (Pronto)Collection and distribution of mail to relevant departments Can charge voucher distribution Stock quantities ordered/received verification

Petty Cash – distribute and reconcileIssue of Cab Charge vouchers to staffData entry of Invoices payable (SAP)On the job training of new staffDaily invoice filing