Jo L. Email & Phone Number

Australia

Darwin, Northern Territory, Australia

1. Provide a high level confidential and professional administrative and secretarial service to the Commander and Executive Managers in the Darwin & Road Policing Command.2. Accurate, timely management of Executive unit records and information, following up on response deadlines as necessary.3. Process accounts payable and petty cash and follow up on outstanding travel and financial acquittals. 4. Undertake minor research and project work for Commander and Executive Managers as required.5. Arrange and schedule meetings, manage diaries, prepare agendas, take minutes and maintain conference room bookings. 6. General office housekeeping including maintenance of stationary stock and office equipment.7. Transcribing of recorded interviews.8. Other administrative duties as required.

• Provide a high level confidential and professional administrative and secretarial service to the Commander and Executive Managers.• Accurate, timely management of Executive unit records and information, following up on response deadlines as necessary.• Arrange and schedule meetings, manage diaries, prepare agendas, take minutes and maintain conference room bookings. • General office management including maintenance of stationary, office requisite stock, equipment and IT requirements.• Assist as required with accurate transcribing of electronic records of interview relating to sensitive investigations.• Provide high level administrative support services by processing incoming and outgoing correspondence through multiple inboxes. Respond to telephone enquiries accordingly to ensure efficiency and continuity of daily management.• Provide financial and procurement functions using Electronic Invoice Management System (EIMS) to ensure prompt processing and payment of invoices. Initiate follow up on unprocessed invoices.• Corporate credit card purchases and acquit transactions using the Expense8 system.• Maintain accurate record management using the Content Manager System.• Facilitate reporting of repairs & maintenance as necessary to ensure building and equipment maintenance and repairs are reported and completed.• Assist as required with regional administration management, housing and relocations officer duties, VOQ booking management and executive assistant to the Commander duties where staff members are absent.• Create standard operating procedure documents for administrative processes and train new staff members.• Perform official document preparation and general word processing to ensure tasks are completed efficiently and effectively.• Process contractor applications for station access.• Enter data into vehicle maintenance system (VMS) and arrange fleet servicing/repairs.• Event and Travel coordination.

Katherine, Northern Territory, Australia

- Provide administrative support- Collaborate with associates to ensure results are being accomplished and correct procedures are observed- Daily till cash reconciliation - Entering invoices and stock into system - Gaming, Bar & Bistro Duties - Managing Enquiries- Function Coordinator - Marketing events via social media platforms, and manage web page - Stationery and stock orders - Prepare banking and stock ATM with cash - Create minutes and agendas for meetings

Katherine, Northern Territory, Australia

- Asset Register - Leave Rosters - Record and Document Management - Managing Enquires - Corporate Credit Card reconciliation (ECMS) - Organise Procurement & Supplies for Northern Command - Petty cash - Type court transcripts - Ad Hoc administration duties- Collaborate with associates to ensure results are being accomplished and correct procedures are observed- Training new staff members - Create standard operating procedure documents for administration duties Finance Officer Duties- Accounts payable through EIMS - Creating non-payment requests through the EIMS system Housing Officer Duties- Property inspections - Condition reports - Tenancy agreements - Lease renewals - Maintenance requests - Housing related enquiries - Updating spreadsheets regularly with relevant data Executive Assistant to the Commander- Set up conference room and dial in for telephone and video conferences - Organise meetings and invitations via outlook calendar - Create and distribute minutes and agendas for meetings - Keep attendance sheets and invitees updated for meetings - Provide adhoc administrative support as directed by Commander- Manage Commanders tasks/meetings and schedule- Prepare correspondence, reports and job descriptions

Katherine, Northern Territory, Australia

- Provide excellent customer service - Respond to all phone and email enquiries in a timely manner - Process new memberships and maintain membership database - Perform all clerical tasks related to maintaining the operation of reception and administration duties - Supervise sports competitions and programs - Ensure reception area is presented to a high standard

Darwin, Northern Territory, Australia

- Manage reception and incoming phone lines - Client services and general enquiries - Manage client appointments and new files - Maintaining stationary levels and general office appearance - Policy activity Via Planner Portal - Process withdrawals - Track contract maturity - Clerical and administrative duties- Collaborate with associates to ensure results are being accomplished and correct procedures are observed- Maintain PDS register - Delegate review tasks - Ensure review process is compliant and timely - Send monthly account statements- superannuation - New employer contribution notifications - PA duties as prescribed by the Director- Maintain Custom Super client files (New member and Delink letters) - Distribute and respond to incoming emails - Manage Estate Planner diary and appointments