Jo Willson Email & Phone Number

Gatwick

- Supporting the Project Manager, QS and Team- Setting up of filing systems- Accounts administration (processing invoices - cross-checking with registers – receiving and matching of delivery notes – end of month costing, journal vouchers, emergency payments, invoice queries and disputes- Issuing of Purchase Orders and recording on Plant Register and Local Register- Procurement of furniture and supplies - Liaising with Clients, Management and TeamMaintaining:- Waste Management Document- Plant Register (that involved adding breakdown of costs)- Hazard Observation Register- Induction Register- Notifications for Notice Boards- Visitors Log- Document Control- Preparing refreshments and buffet lunches for clients and meetings- Attending any training courses as required

- Supporting the Project Manager and team- General admin.- Document Control- Filing- Reception Duties - Typing RFI’s (Requests for Information), logging and updating.- Meeting Room Management- Preparing refreshments and buffet lunches for clients and meetings- Attending any training courses as required

Horsham

In addition to the general administration and responsibility required for the smooth running of a busy site office, I was responsible for organising and setting up of new offices and ensuring adequate equipment installed.- Supporting the Project Director and guidance to admin team and facilities supervisor- Induction and training of new site staff - Holder of petty cash- Administration of staff expenses and timesheets- Raising purchase orders and keeping up to date spreadsheets- Purchasing - Typing, checking and distributing reports to tight deadline- Diary management- Cross-checking of invoices- Booking of meeting rooms (4) and arranging refreshments and buffet lunches- Arranging social events- Attending any training courses as required

Caterham, Surrey

- Interviewing, supervising and training staff- Stock control- Composing quotes and general correspondence- Typing of reports, spreadsheets, letters etc. - Ensuring Excel spreadsheets are kept up to date- Email correspondence- Ensuring smooth running of office and equipment- Hospitality

Godstone, Surrey

The Director of Gillett Limited set up Brylane Construction with another and asked me to join as Office Manager. Unfortunately, there was a disagreement between the Directors, leading to one Director buying the other out and also a reduction in staff. I was made redundant as wife of Director was going to run the office.- Sole responsibility for the running and setting up of office- Company Secretary- Tax returns- Accounts Administration on Sage- Iris Payroll - On-line banking- Monitoring of incoming projects from conception to completion- Supervision of staff- Web site and stationery design

Kenley, Surrey

- Sole responsibility for the running and setting up of office- Company Secretary- Tax returns- Accounts Administration - Stock control- Purchasing computers and office equipment- Ensuring smooth running of all office equipment- Arranging internet access- Software purchase- Creation of a web site - Accounts- VAT payments and Annual Returns- Setting up an online bookshop, keeping updated and maintained. - Liaising with Clients- Preparing books for publication such as obtaining ISBN numbers- Editing manuscripts- Designing book covers and the drawing of illustrations. - Attending Charity Events- Arranging venues for book signings, advertising and co-ordination of events

Caterham, Surrey

Whilst at Gillett’s I played a major part in reorganising the administration side of the business, which entailed purchasing new equipment, updating the company’s software, reorganising company procedures and enabling internet access, resulting in an extremely efficient administration office which assisted in tripling the company’s turnover within the first two years. A very demanding and challenging position, dealing with customer queries and operatives, often having to diffuse difficult situations. Dealing with all aspects of Office Management, assisting all members of staff and PA to the Managing Director.

Croydon, Surrey

Due to various promotions during my time with the company, I progressed within a short period from my original role of working in a typing pool. I gained experience within all sections of the department; working to deadlines, therefore a flexible approach was required with respect to working hours. Dealing with members of the public and high-ranking officials. Nominated by staff to be their representative and a member of the job evaluation panel. An active team player.