Joana Basilio Email & Phone Number

1. Providing first-class administrative and Executive Assistant support, including diary management, appointment scheduling, organizing and facilitating complex meetings, and booking refreshments/catering for meetings.2. Leading the planning, coordination, and execution of departmental meetings, which necessitate collaboration across multiple departments. Responsible for recording minutes for reference and following up as needed to ensure progress.3. Proactively managing Director's emails when appropriate.4. Serving as an ambassador and primary point of contact on behalf of the Director, establishing and nurturing key relationships with a diverse group of stakeholders, both locally and beyond the school.5. Collaborating closely with internal and external stakeholders, including the Assistant Director for Academic Affairs and the Assistant Director for Student Services.6. Undertaking project work in support of the Director, which includes researching, drafting briefing and speaking notes for meetings, and independently composing replies to correspondence, reports, and minutes as required.7. Performing any other duties as requested that are commensurate with the grade of this position.

Doha, Qatar

Job Purpose-To effectively manage, administer and develop the Academy’s procurement activities, such as requisitions, inventory management, purchasing and payments, to meet the needs of the Academy.-To continuously assess and improve procurement systems and procedures for optimum productivity.

Doha, Qatar

●Recruit, hire, train, and supervise café staff●Oversee scheduling of staff members and be able to quickly find replacements in the event of a staff member being sick or absent●Monitor budgets to ensure that the café remains profitable. Actively find ways to lower operational costs while expanding the cafés customer base●Monitor and maintain inventory●Work closely with customers to answer questions and listen to complaints regarding food quality and customer service before working to resolve those complaints promptly●Listen to customer preferences and make suggestions for menu items

Qatar

● Works closely with Chairperson Office in providing full administrativeassistance including, but not limited to, organizing and managing hercalendar, making and arranging appointments, sending out invitationsand reminders, and preparing and monitoring expenses.● Prepares for meetings by providing documentation, reports, andprevious minutes.● Plan for meetings, including booking venue, ensuring all participantsare aware of timing, adequate stationery supplies are available and attending meeting as minutes secretary.● Screens all phone calls, emails, and other correspondence, includinghighly confidential information; assesses information/communicationreceived and submitted to CMO; prioritizes according toimportance/urgency on each subject.● Coordinates speaking engagements and conferences.● Makes travel arrangements in a time-effective way, includingarranging complex itineraries/venues visa, etc, ensuring the most effectiveuse of time.● Observes and applies strict levels of confidentiality and discretion in allmatters related to work performance and in providing services for theadministration of personal affairs.● Organizes and implements appropriate filing and record managementsystems to ensure that records are always current and accessible.● Performs routine office tasks necessary for the operation of theChairperson office.● Conducts ad-hoc assignments at the request of other members of theChairperson’s team.● Arranges for documents to be translated into Arabic, printed, anddelivered.

Qatar

As Personal Assistant to Senior Director ● Carry out all secretarial and clerical duties for the Senior Director andensure confidentiality is always maintained.● Maintain an efficient filing system in the Project Support Office and maintain updated personal files for all staff in the department.● Responsible for the Senior Director’s appointments, and screening of phonecalls and visitors while enquiring as to the nature of the call or visit.● Producing documents, Briefing papers, reports, presentations,proofreading correspondence & memos.● Provide support related to Iprocurement in SINAN (internal system)purchasing requirements, including processing purchasing requisitions(PRs), purchase orders (POs), and billing invoices, as required.● Arranging and coordinating with HR or candidates for face-to-face,skype or telephone interviews.● Responsible for preparing the yearly budget for Project Support Office &submitting to Finance Department.● Assisting other Admins & supporting the Business Developmentdepartment, COO Office, CCO Office & CEO Office.As Admin Assistant● Gathering Project Specific data and creating tables, charts,presentations, etc. as requested by the project team.● Drafting of detailed word documents for agreements and letters.● Understanding deadlines and prioritizing reviews based on scheduleavailability.● Monitor compliance with the Company’s document control proceduresand requirements, control deviations and follow up on their correction.● Receiving & Registering Incoming Project Note Transmittal &Document Transmittal such as Shop Drawings, Material Transmittal,RFI & other technical documents from Contractor & Consultant.● Updating, downloading, Validating and distributing the documentsacross EIMS & EDRMS.● Maintain and update electronic information systems, distributingdocuments, and ensuring the accuracy of all documentation.● Preparing transmittals for various documents to Clients & End-user.

Qatar

Produces information by transcribing, formatting, inputting, editing,retrieving, copying, and transmitting text, data, and graphics.● Conserves executive's time by reading, researching, and routingcorrespondence; drafting letters and documents; collecting andanalyzing information; initiating telecommunications.● Maintains executive's appointment schedule by planning andscheduling meetings, conferences, teleconferences, and travel.● Welcomes guests and customers by greeting them, in person or onthe telephone, answering or directing inquiries.● Maintains & protects operations by keeping information confidential.● Completes projects by assigning work to clerical staff, following up onresults.● Provides historical reference by developing and utilizing filing andretrieval systems, recording meeting discussions.● Maintains office supplies inventory by checking stock to determineinventory level; anticipating needed supplies; evaluating new officeproducts; placing and expediting orders for supplies; verifying receiptof supplies.● Contributes to team effort by accomplishing related results asneeded.

Qatar

Produces information by transcribing, formatting, inputting, editing,retrieving, copying, and transmitting text, data, and graphics.● Conserves executive's time by reading, researching, and routingcorrespondence; drafting letters and documents; collecting andanalyzing information; initiating telecommunications.● Maintains executive's appointment schedule by planning andscheduling meetings, conferences, teleconferences, and travel.● Welcomes guests and customers by greeting them, in person or onthe telephone, answering or directing inquiries.● Maintains & protects operations by keeping information confidential.● Completes projects by assigning work to clerical staff, following up onresults.● Provides historical reference by developing and utilizing filing andretrieval systems, recording meeting discussions.● Maintains office supplies inventory by checking stock to determineinventory level; anticipating needed supplies; evaluating new officeproducts; placing and expediting orders for supplies; verifying receiptof supplies.● Contributes to team effort by accomplishing related results asneeded.