Joann Devine Email and Phone Number
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Joann Devine personal email
Customer-oriented Administrative professional with extensive experience delivering diverse customized administrative support in real estate, manufacturing, and AP/AR environments. Innate ability to identify needs, make recommendations, and implement effective solutions while maintaining strict compliance with company policies and procedures. Proven record of utilizing highly professional presence and advanced communication skills to easily establish rapport and develop trust with a diverse population. Further, understand the absolute need for discretion and the idea behind protecting not only client confidences but proprietary information and trade secrets, as well. Property Management/Leasing: Successful at maximizing occupancy, managing marketing campaigns, and increasing profitability through innovating and strategic planning initiatives. Implement process changes and policies and procedures that ensure compliance with fair housing and landlord/tenant regulations. Administrative Assistant: Proactively prioritize office management, administrative support, and operational tasks to maximize organization and efficiently multitask. Efficiently coordinated international and domestic travel, organizing large scale meetings, and overseeing purchasing by managing vendors. Office Coordinator: Leverage organized approaches, industry knowledge, and hands-on leadership skills dedicated to meeting/exceeding goals, cutting costs, and developing peak-performing teams. Provide elite customer service by calmly responding to shifting priorities and resolving escalated problems, potential risks, and conflicts in a fast-paced environment. Works well under pressure and highly adaptable to change. Corporate Event Planner: Maintained calendars, arranged complex travel and managed itineraries, set up board meetings, and managed executive/staff meetings.
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Administrative AssociateDorman Real Estate Services, Inc.Colorado Springs, Co, Us -
Administrative AssociateOlive Real Estate Group, Inc. Aug 2018 - PresentColorado Springs, Colorado AreaProvide multi-level administrative support to Executive Director, Director of Finance, Property Managers, and Property Owners.Relevant competencies: Daily Business Operations, Improved Processes, Office Administration and Management, Executive-Level Support, Accounts Payable (AP), Accounts Receivable (AR), General Ledger, Account Coding, Vendor Relations, Customer Service, Front and Back Office, Project Management, Documentation and Recordkeeping,• Accounting – Assist and backup for AP/AR processing via Rent Manager & AvidXchange.• Property Management – Assist Property Managers in service order request, delinquency reports & letters, CAM reconciliation via Rent Manager, vendor communication, utility spreadsheets, budget input, etc. • Property Library – Create property, tenant, and vendor files in SharePoint and Rent Manager.• Property Management Software – Create units, add tenants, add history, add recurring charges, send monthly statements to tenants, create monthly accounting reports, create letters, input budgets, update vendor certificate of insurance. tenant bill backs.• Executive and Director Support – Review letters to be sent to owners, property management agreements and input financial history. • Office Support – Answer phones, act as office key-holder, collect/sort mail, greet visitors, set up for meetings, organize supplies, mail letters/documents, and print/scan documents. -
Administrative Assistant Project CoordinatorHartman Wright Jun 2016 - Mar 2019Colorado Springs, Colorado AreaProvide multi-level administrative support to Owners, Chief Operating Officer, Marketing Manager, Asset Manager, Regional Manager and Property Managers. Relevant competencies: Daily Business Operations, Improved Processes, Office Administration and Management, Executive-Level Support, Written and Verbal Communications, Documentation and Recordkeeping, Reports and Presentations, Event and Meeting Planning.• Asset Management – Create and run bi-monthly reports, track property projects, and correspond with lenders on required documents for property refinance and brokers on property sale documents. • Property Library – Create and maintain Excel documents, SharePoint, and DropBox files for property information including tax, title, purchase date & price, and ongoing projects. • Business Entity & Taxation: Initial setup of Limited Liability Company (LLC) on state website and Employer Identification Number (EIN) on internal Revenue Service (IRS) website. Then maintain yearly LLC renewals.• Due Diligence – Review new property information and provide information to buyers including surveys, rent roll, profit & loss (P&L) statements, taxes, and utility invoices.• Investors & Marketing – Help create property quarterly newsletter for investors, property cut sheets, for sale documents and assist in completing Direct of Investment (DOI), Participation & Subscription agreements. • Travel & Event Planning – Book flights, arrange transportation and lodging, plan dinners and meetings.
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Licensed Massage TherapistCopperfalls - Aveda Spa Sep 2014 - Sep 2015Castle Rock, CoMy Specialties are Medium/Deep tissue focusing on trigger points. • Provide massage services to clients using safe, appropriate and effective techniques. • Perform health history on clients and update prior to each session; ascertain precautions/contradictions for massage prior to each session. • Explain procedures and apply techniques appropriate to client needs and preferences. • Observe client reaction to massage and modify as necessary. • Solicit feedback and respond accordingly. • Document all sessions performed according to established guidelines. • Maintain client confidentiality and sensitivity to age and gender related issues during all client interactions• Establish and maintain excellent client relationships to ensure higher number of repeat clientele.• Instruct clients in proper care and help individuals take steps to improve their health• Qualified in: Chair massage, Swedish massage, Deep tissue massage, stone massage, hot lava shell massage, trigger point therapy, reflexology, spa treatments
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Project CoordinatorMastec Network Solutions Mar 2014 - Aug 2014Centennial, CoProvide support to Project Manager, Site Acquisition Manager and Construction Managers for the Microwave program and liaison for general contractor, owner, architect, and subcontractors.Relevant competencies: Daily Business Operations, Improved Processes, Office Administration and Management, Executive-Level Support, Project Management, Documentation and Recordkeeping, Reports, Inventory, Business Finance• Project Management – Created spreadsheets and implemented procedures to track compliance sheets, construction drawings, and rad center changes for 250 sites. Review and update master tracker with venders’ daily changes.• Inventory – Run daily inventory reports in Oracle. Update building of materials (BOM) list notating when items arrive in warehouse. Request material release form (MRF)• Communication – Maintain and update company SharePoint and upload documents to FileNet.• Organization & Planning – Provide line of site access (LOS) and Trouble Ticket (TT) information and maintain tracker.• Business and Project Financials – Review project financial data. Reconcile materials against purchase orders and provide update financial data for revenue. -
Licensed Massage TherapistWind & Water Salon - Spa Aug 2013 - Apr 2014Castle Rock, CoMy Specialties are Medium/Deep tissue focusing on trigger points. • Provide massage services to clients using safe, appropriate and effective techniques. • Perform health history on clients and update prior to each session; ascertain precautions/contradictions for massage prior to each session. • Explain procedures and apply techniques appropriate to client needs and preferences. • Observe client reaction to massage and modify as necessary. • Solicit feedback and respond accordingly. • Document all sessions performed according to established guidelines. • Maintain client confidentiality and sensitivity to age and gender related issues during all client interactions• Schedule and maintain appointments; collection of fees. • Establish and maintain excellent client relationships to ensure higher number of repeat clientele.• Instruct clients in proper care and help individuals take steps to improve their health• Qualified in: Chair massage, Swedish massage, Deep tissue massage, stone massage, hot lava shell massage, trigger point therapy, reflexology, spa treatments
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Senior Analyst, Contracting/Financial DivisionSpectrum Feb 2011 - Aug 2013Robins Air Force Base (Rafb)Provided all-encompassing, multi-level administrative support to 15 Contracting Officers, 4 Financial Managers, and 10 Program Managers.Relevant competencies: Daily Business Operations, Improved Processes, Office Administration and Management, Executive-Level Support, Data Integrity, Data Administration, Documentation & Reporting, Invoicing, Document Backups, Budgeting & Forecasting.• Research & Analysis – Participated in team meetings to gather information for use in spreadsheets, contracts, and reports.• Budgets – Prepared requests and evaluated proposed rates for field pricing. Obtained field and local reports, performed parametric analyses, and analyzed costs for accuracy, completeness, and competitive pricing.• Data Integrity – Reviewed, input, and managed up to 20 contracts each day. Confirmed consistency with previous data to avoid discrepancies and over-funding. Ensured that data was in real-time and funds were allocated in a timely manner upon contract award. Analyzed purchase requests for accurate accounting data.• Invoicing – Prepared invoices and obligation reports using the shared data warehouse.• Data-Driven Solutions – Developed complex spreadsheets for Managers to review and analyze information. Wrote reports based on data extracts for Management-level review.• Safety – Maintained evacuation and shelter in place documents and backup for tracking training requirements. -
Logistics Program ManagerStandard Technology, Inc Jan 2006 - Feb 2011RafbSupported all program management functions for the multi-million-dollar Basic Expeditionary Airfield Resources (BEAR) program at Robins Air Force Base.Relevant competencies: Daily Business Operations, Program Management, Project Management, Improved Processes, Office Administration and Management, Executive-Level Support, Cross-Functional Communication, Inventory, Movement of Goods, Transportation, Logistics, Finance & Budgets, Team Training.• Cross-Functional Liaison – Worked collaboratively with other Program Managers to ensure that coordinate program requirements between the Weapon System Office, Air Force Major Commands, and Field Representatives.• Finance – Monitored requirements forecasts, budgets, and inventory for program resources and materials. Managed equipment shipments to worldwide destinations and controlled transportation costs. Tracked shipments to destinations and ensured that each site had the allotted number of items.• Project Management – Coordinated the close-out of the site in Albany, Georgia. Shipped all items to their final destination and performed close-out duties.• Improved Processes – Managed special projects, such as the Container Purchase Project. Reviewed contract proposals and technical data. Inspected production facilities. Monitored containers from purchase to delivery.• Office Administration – Performed administrative and operational duties to include tracking of training requirements. Created and updated Discrepancy Reports and Life Cycle Matrix sheets within BEAR systems.
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Management AssistantCase, Chenega Advanced Solutions & Engineering Llc Jan 2005 - Dec 2005RafbPerformed administrative functions for the Executive Team, managing duties that ranged from high-volume communications and correspondence to preparation of presentation materials and report-writing.• Wrote and distributed correspondence and documents requiring the highest level of accuracy.• Entered data on fund requirements, work hours, and other program information into company systems.• Managed calendars and arranged meetings, conferences, and travel plans for the Executive Team. Booked flights, hotels, and car rentals. Processed expense reports upon return.• Assisted the Conference Coordinator in preparing for a conference for 200 participants.
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Phlebotomist/Medical AssistantHeart Of Ga Women'S Center Jan 2001 - Jan 2005Warner Robins, Ga• Perform patient check-in procedures. This included taking vitals, urinalysis, and document reason for visit.• Verify and update patient data and insurance information into computer system. • Perform in-house testing such as glucose tolerance, Rapid Strep, and Urine Pregnancy.• Performed blood draw and finger sticks. • Tracked and ordered lab supplies and kept patient rooms stocked.• Prepare specimens to be sent to outside lab source.• Arrange referrals for outside testing and to other offices. • Sent patient annual reminders for yearly exams, tracked abnormal results and scheduled follow ups.
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Management Assistant/Part TimeChenega Advanced Solutions & Engineering, Llc Aug 2004 - Oct 2004Warner Robins, Ga• Performed clerical/administrative duties in support of the Conference Coordinator for the Joint Munitions World Wide Review Conference• Compiled the Conference documentation for 200 participants of the conference to include System Specific documents for twenty-six representatives of foreign countries• Assisted the conference coordinator with assembling sponsorship materials for the conference participants, monitored and tracked new registrants
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Phlebotomist/Medical AssistantFamily Medical Office Jan 1994 - Jan 2001Perry, Ga• Perform vitals on patients and detailed history information.• Input patient data and insurance information into lab computer system. • Perform in-house testing such as glucose tolerance, Rapid Strep, Urine Pregnancy, CBC, Thyroid, Basic Chemistry profile and Electrolytes.• Perform sterilization procedures on equipment.• Assist in Endoscopy and Colonoscopy procedures.• Tracked and ordered lab supplies. • Arrange referrals to other offices and outside testing.
Joann Devine Skills
Joann Devine Education Details
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Massage Therapist -
Middle Georgia Technical InstituteMachine Tool -
Landmark Scientific IncMedical Lab -
Bowman Gray School Of MedicineMedical Office Laboratories -
Warner Robins High SchoolGeneral Studies
Frequently Asked Questions about Joann Devine
What company does Joann Devine work for?
Joann Devine works for Dorman Real Estate Services, Inc.
What is Joann Devine's role at the current company?
Joann Devine's current role is Administrative Associate.
What is Joann Devine's email address?
Joann Devine's email address is jo****@****att.net
What schools did Joann Devine attend?
Joann Devine attended American Professional Institute, Middle Georgia Technical Institute, Landmark Scientific Inc, Bowman Gray School Of Medicine, Warner Robins High School.
What skills is Joann Devine known for?
Joann Devine has skills like Software Documentation, Program Management, Logistics, Microsoft Excel, Security Clearance, Therapeutic Massage, Data Analysis, Microsoft Word, Leadership, Research, Government, Requirements Analysis.
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JoAnn Devine
I'Ve Spent Most Of My Career As A Cook, And Am Looking To Broaden My HorizonsSacramento, Ca -
Joann Devine
United States
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