Answer phones & route call to appropriate personnel; maintain employee vacation/;time-off schedule; accounts payable; assists with meeting arrangements including preparing and distributing materials; process weekly payroll for 55+ plus employees; keep all employee files current & up to date; prepare & submit all proposals for new projects to clients & follow-up with clients; assist office manager as need.

Review, verify & enter all invoices in Quickbooks; issue purchase orders; receive & process payments; reconcile accounts receivable transactions; monitor accounts to ensure payments are made in a timely manner; research and resolve invoice discrepancies & issues; maintain customer files; daily interaction with domestic and international customers.

Provided office support for 7+ service technicians; daily interaction with domestic & international customers; maintained service schedule, vacation/time-off require for service technicians; made all necessary travel arrangements for service technicians; maintain all service technician's credentials required to leaver/;enter different countries; prepare all written documentation relating to service repairs & distributed via e-mail, fax, mail etc; prepared all invoices relating to service repairs; prepared financial report for weekly meeting with Comptroller; assisted accounting department as needed.