Joanna Molina Email and Phone Number

Successfully manage and deliver complex corporate meeting programs, ensuring seamless execution, on-time completion, and high client satisfaction. • Coordinate all logistical aspects for large-scale meetings, enhancing team collaboration and operational efficiency. • Lead multi-disciplinary teams across project phases, fostering strong communication and driving project success. • Oversee the full project lifecycle, including meticulous financial management and onsite coordination to ensure smooth operations. • Mentor and guide Coordinators, enhancing team capabilities and improving task efficiency within project timelines. • Streamlined project workflows through strategic partnerships with cross-functional teams, boosting efficiency by 20%, and achieving a 95% client satisfaction rate. • Managed project budgets with precision, implementing cost-saving measures and ensuring budget adherence across all phases.

Independent Event Management & Production Consultant; Contract & Temporary Positions, Multiple Clients, Corporations & Nonprofits April 2021 – June 2023 • Events: Boys & Girls Club of New York • Meetings: ICSC Trade show (International Council of Shopping Centers) (Las Vegas) • Production: 2023 & 2024 Governors Ball NYC w/ Live Nation Entertainment (IHG activation - 2024; Google activation- 2023) • Staffing: Salesforce World Tour 2023 & 2024 & Amazon Web Summit 2023

• Led planning and execution of events with an annual budget totaling $5 million, achieving a 98% client satisfaction rate. • Managed large-scale events for Inteletravel, including a conference on a cruise ship for 1,200+ attendees with multiple islands and events both on and off the ship, as well as a major conference and trade show in Las Vegas. • Spearheaded pre-meeting management by conducting site inspections, assisting with hotel contract negotiations, and collaborating with creative teams to develop event themes, invitation content, and registration websites (Cvent) while incorporating branding for internal and external impact • Coordinated end-to-end logistical execution, including timeline development, budget creation, offsite venue sourcing, and entertainment and team-building activity proposals. • Handled in-process meeting management such as menu selection, room block management, AV cost negotiation, registration material development, and transportation logistics to ensure seamless event operations. • Managed post-meeting tasks, including final bill review, post-event surveys, and reconciliation budget presentations, consistently delivering on client expectations.

• Served as the lead planner for high-profile events featuring esteemed speakers such as Jack Ma (his first U.S. speaking engagement with over 1,200 attendees and 200 global press outlets streaming the event), Mario Draghi, Stanley Fischer, and other notable government officials, each event hosting around 900 guests. • Managed end-to-end event timelines and deliverables, from initial planning through execution, ensuring all aspects aligned with client objectives and high standards. • Acted as the primary client liaison on behalf of IECG, collaborating daily with the President to refine event strategy and meet client goals. • Directed all event logistics for prestigious gatherings, overseeing details such as décor, catering, venue selection, invitation management, VIP handling, security collaboration, audiovisual requirements, and banquet event orders to create a seamless and sophisticated guest experience. • Led staffing logistics by specifying roles, conducting onsite training, and managing team responsibilities to ensure flawless event execution. • Coordinated extensively with speakers, honored guests, security personnel, convention service managers, and vendors to maintain smooth operations and a cohesive event atmosphere.

• Management of event timelines and deliverables• Act as direct liaison for clients and oversee the daily activities including data entry, accounting, collection of ads and event deliverables, communications, special projects, travel itineraries, collections, gathering sponsorship and attendee information• Hotel, speaker, attendee and exhibitor organization and liaison (over 40+)• Coordinate and arrange onsite events and meetings (room layouts, sleeping room bookings, meal functions, signage and branding, transportation, offsite events, etc.)• Updates of sales documents, presentations and meeting packets for events• Sourcing and researching venues and activities globally• Interdepartmental coordination-Sales, marketing, management, production • Development of program agenda through research and secure speakers through qualification calls• Oversee event logistics in regards to staff travel, banquet event orders, shipping, presentation collection and review, financial reconciliation, event assignments and tracking, branding and more

Independent Contractor (New York, NY) Project Completion Date: April 21, 2009• Managed 2 financial and marketing conferences, one taking place in New York City, the other in Edison, NJ• Serve (d) as principal manger of both events from project inception to completion. In addition to production tasks, I facilitated the entire marketing campaign, sponsorship/exhibit sales and management, delegate segmenting, event logistics, budget management, internal and external reporting, budget tracking, etc. • Managed an inaugural, partner relationship on behalf of iGlobal Forum with a major Mid-Atlantic Regional Publisher.• Acted as lead meeting planner for events produced by other contracted associates. This included tasks such as site selections, contract negotiation, banquet event order creation and execution, registration management, bill reconciliation, vendor management, staffing, etc.

• Serve as principal events manager for the organization – running both large and small scale special events, on-site as well as off-site from start to finish and managing all event logistics• Solicit both sponsorships and in-kind donations, while cultivating new relationships and managing existing ones• Create and manage budgets, timelines and calendars for all events• Oversee production and mailing of all event-related correspondence, including solicitation letters and invitations, mass mailings and mailing lists updates• Work closely with the Maurer Foundation staff, volunteers and board of trustees to ensure the success of each program

• Managed highly successful nationwide financial and marketing conferences. Each conference ranged between 200 and 500 industry experts in attendance including approximately 40-75 speakers, 40-50 sponsors/exhibits. • Researched and identified contemporary issues and trends in the financial markets in order to conceptualize, organize and execute specialized conferences, symposiums, trade shows and cross-industry events throughout the country as the lead program manager. Created project timelines, budgets, marketing strategies, etc.• Responsible for researching, prospecting, presenting and closing of sponsorship opportunities for financial conferences (utilizing strong negotiating and relationship building skills). Managed these relationships during the pre-event, onsite and post-event phases, while successfully confirming for following year participation • Oversee detailed event coordination and planning including: budget planning, event planning details such as logistics and operations, site selection, contract negotiation, banquet event order creation and execution, staffing (pre-event and onsite), vendor management, exhibitor and venue host relationships, strategic marketing and outreach (direct mail and email), collateral creation, promotional item orders, etc.• Organized and carried out a variety of special events, roundtables, networking and advisory board meetings• Past partner relationships: Pensions & Investments Magazine, NVCA-National Venture Capital Association, CleanEdge, Inc., LifeScience Alley, SRI Institute

• Assisted CEO with sales of inaugural conferences as well as existing conferences. These financial conferences focused on asset backed securities and traditional and alternative investment management.• Received and responded to all client inquires (incl. European clientele)• Developed and maintained multiple conference attendee lists by doing competitive research, working closely with the marketing team and by developing close relationships with clients• Coordinated with the CEO, Graphics department, Marketing department and clients to assist in the creation of the conference agendas, brochures and email campaigns • Responsible for booking airline travel to each conference for staff and VIP Speakers• Tracked conference and office material supply while successfully searching for ways to save company funds• Coordinated shipping of conference materials with event coordinator, hotel conference coordinator & shipping company with attention to time restraints