Joanne Macaluso Email & Phone Number

Hamilton, On, Ca

Hamilton, Ontario, Canada

Hamilton, Ontario, Canada

• Facilitated training for new accounts payable associates on the existing accounting program and system upgrade.• Reclaimed $65K+ in overdue funds through the oversight and monitoring of inventory, as well as confirmation that the quantity received matched prices on the purchase orders. • Retrieved invoices and coded as the accurate general ledger expense. Successfully balanced journal to physical invoice batch and corrected as required. Processed and posted approximately 150 – 250 invoices each week.• Generated and issued confidential cheque/payment requests and employee reimbursement expenses.• On a weekly basis, processed payments in D365 and D2009 accounting software programs, emailed remittances, and reconciled all Visa statements for corporate personnel.• Completed monthly accruals, month end journal/reports, and PAP’s journal entries to balance with bank reconciliation.• Oversaw and administered the use of Petty Cash for both office and plant expenses/small purchases. Ensured that all spending was tracked, booked any expenses as a petty cash purchase, and replenished the cash flow as needed.• Confirmed that expenses are allocated for the petty cash loan and balanced and reconciled all financials at the end of each month.

Ontario, Canada

• Received visitors, listened closely to their inquiries, and took steps to respond as needed. Acted as a point of contact for any inquiries or customer requests.• Provided administrative support such as business correspondence development, receiving calls, sorting mail, and scheduling appointments as needed. • Setup and directed the implementation of office systems, models, and procedures.• Planned and coordinated travel schedules, events, and reservations.• Prepare minutes and distribute for all meetings.• Supported departments with AP, AR, and payroll tasks such as vendor statement and payment processing, aligning payment remittances with invoices, and confirming/issuing payments in Electronic Funds Transfer (EFT) and manual checks.• Completed month end tasks including expense accrual reporting, processing of preauthorized payments, and bank reconciliations. Confirmed that all invoices/expenses were captured to eliminate “guess work” for the next month.