Jocelyn M. Small, Hmcc Email & Phone Number

Rahway, Nj, Us

Chicago, Il, Us

Astellas Pharma account planning a variety of international and domestic meeting types from congress, investigator, internal, ad boards and product launches.

Chicago, Il, Us

- Promoted as Meeting & Event Support Manager for SEIU (Service Employees International Union)- Selected as a participant in the 2023 NORAM Diversity and Inclusion councilResponsibilities include:- Project Management where I plan and manage meetings, conferences and conventions while facilitating the creative directon and overall development timeline of program websites and gain client approval.- Budget and Billing Accuracy where I manage day to day internal and client version program budgets.- Negotiations with all contracting including rates, commissions, attritions, and concessions on behalf of the client.- On-site Program Management for meetings exceeding 100 attendees in various domestic locations.

Chicago, Il, Us

Assigned to Ethicon on the medical devices technology team at Johnson & Johnson as a meeting coordinator for the professional education division. My responsibilities span securement of/communication with vendors and venues, assisting with program planning, creating of client-facing documents and communication, ordering of event materials, registration website creation via CVENT and attendee management.- Support four (4) managers of professional education in the execution of pharmaceutical education events and courses.- Recipient of the Q3 2022 BCD/JJMD Team Recognition Award

Union, Nj, Us

- Served as the point of contact and office manager for the new admissions program, Bridge to Success (formerly known as PASSPORT) where I managed workshops and projects such as the Pre-Freshmen Summer Academy. Ordered office supplies, took staff meeting notes, and monitored the program's email address and phone voicemails.- Hired student worker staff of 10 that consisted of social media specialists, student success coaches, desk assistants, and residential counselors while utilizing Workday to approve weekly timesheets. Also created 2-day orientation/training materials/presentations, coordinated work schedules based on office needs, established professional development opportunities, and provided semester end performance evaluations.- Supported Director and Counselor staff of 2, Intern staff of 10, and Academic Specialists staff of 5.- Managed the calendar for both the department and Director. Also served as the virtual meeting manager via Zoom and Google Meet.- Program budget manager where I processed procurements and requisitions via Ellucian Colleague and travel arrangements. Created electronic tracker via Google Sheets that was accessible by both the Director and Associate Director to monitor all money spent and where in the financial process I am.- Created shared drive via Google Drive with subfolders to store all program documents electronically, a task Google sheet to track all tasks completed by both staff and student staff, QR codes to track all data whether from office visits to event attendance.

Mount Laurel, Nj, Us

Responsibilities included:- Providing overall administrative support to the office of Science, Technology, Engineering, and Math (STEM) division and on an as-needed basis to the 28 faculty, staff, and students at community college. - Supervised STEM student workers by training new skills and tracking time off as well as performance. - Provided complex, confidential administrative support to the Dean and Associate Dean in the areas of travel, reports, expense management/procurement and calendar management. - Served on IT team to create the electronic forms to be used by the entire college via SignNow.- Created, added instructors and canceled course selections via Colleague/WebUI. - Created and managed electronic forms via SignNow and assists with student registrations via WebAdvisor. - Extensive event coordination and project management support for the TEDTalk Series, Black History Month events, and Science Slam events. - Managed the bereavement support committee of 6 faculty members.- Processed and tracked all substitute instructors/adjuncts payroll.- Acted as adjunct coordinator for 6-months by staffing adjuncts, serving as point of contact for adjuncts until new coordinator is hired, assigning class schedules, and creating employment agreements via SignNow.

- Managed office details by relieving the Superintendent of Schools of routine requests such as county and state level requested reports. - Scheduled and coordinated Superintendent’s calendar, appointments, travel, and conference arrangements. - Prepared and maintenance of Board of Education monthly agenda along with any annual reports, letters, and publications from the Superintendent’s Office. - Served as database administrator for NJ Smart reporting and keeping all district’s data up to date. - Utilized Blackboard to post job announcements and activities on the district’s website. - Primarily was responsible for ensuring residency requirements were accurate and up to date by working with private investigator as needed.

Bayonne, Nj, Us

Responsibilities included:- Providing administrative support to the head of school, chief financial officer, and chief advancement officer. - Prepared documents, correspondence, and presentations as well as website management via Plus Portals, weekly bulletin creation, monthly newsletter creations via Constant Contact, and school calendar management. - Supervised 15 part time employers and tracked entire staff time off allotment. - Work extensively in Raiser’s Edge entering in pledges, adding mailing list, raffles and donors. - Entered payroll via ADP and tuition payments/invoices via FACTs. - Managed a summer camp for children in grades K-8 where I created the budget, curriculum, hired staff, and recruited campers. - Managed compliance documents for the State of NJ and monitored child care subsidiary with Urban League of Hudson County. Exceeded project goal of 40 campers with a total of 95 campers doubling profit.

Iselin, Nj, Us

● Significant client interaction with Snow Companies, MedAccess, P4 Healthcare, Evolution Medical, Meniscus, Deborah Wood, Knowledgepoint360 and Healthcare Alliance Group. ● Coordinated business travel and itinerary arrangements. ● Provided administrative support to sales representatives while assisting sales staff in all aspects of the order process. ● Identified and resolved invoice discrepancies and revenue reporting. ● Establish strong relationships and acted as liaison with agency counterparts. ● Provided asset management by reconciling actual client inventory with devices documented. ● Negotiated with vendors and created purchase order quotes and contracts using QuickBooks and Excel.

New Providence, New Jersey, Us

● Responsible for all logistics coordination including budget preparation, venue selection and negotiation, and vendor management. ● Provided attendee management, meeting materials mailings, post meeting participation follow up, and speaker recruitment. ● Clients included: Abbott Laboratories, Pfizer, Bristol Myers Squibb, Millennium, AstraZeneca, and Novartis.

Associate Of Arts And Sciences - As, Liberal Arts And Sciences/Liberal Studies

Diploma, College Prep

Some College, Marketing

Bachelor Of Science - Bs, Operations Management