Jodi Nelson Poor Email & Phone Number

Raleigh, Nc, Us

Raleigh, Nc

• Pharmaceutical Meeting Planner for FDA Advisory Committee Projects• Venue/Contract Negotiations • Meeting Management• Onsite Management• Food and Beverage/Audio Visual

Raleigh, North Carolina

Returned to TMP Meeting Services as Senior Meeting Planner in July to continue business after departure of Vice President and Director.

Morrisville, Nc

Planned the Association’s 22nd Annual Scientific Sessions Conference for approximately 3,000 attendees. Lead Meeting Planner and managed a team to carry out various tasks such as faculty and speaker management, housing bureau, exhibit hall, registration and convention center management. Also planned meetings for the ASE board members for different board meetings and retreats.

Planned investigator meetings in partnership with Quintiles and multiple pharmaceutical companies for different clinical studies and clinical trials. Acted as main liaison between clients and sponsor; handling all client requests in a timely manner. Conducted site searches and act as sourcing manager. Created proposal and budgets for each meeting. Made changes to proposals and budgets at clients request according to deadlines. Responsible for vendor contract negotiations to ensure high level of service efficiency and cost containment. Managed all financial aspects of meetings from start to finish. Ensured budget and PhRMA compliance policy is followed. Created all meeting materials including invitations, confirmation packets, welcome packets, name badges. Managed printer assignments including signage, meeting covers and meeting binders. Managed all external vendors including DMC, production companies, off site venues. Prepared all meeting logistics including audio visual, food and beverage and registration. Managed the TMP proprietary registration system. Managed all client security requirements. Supervised meeting onsite to ensure successful meeting including managing on site staff. Coordinated meetings with design team, audio visual team, and venue team to ensure success of project. Reconcile final budget after conclusion to make final payments to vendors and invoice the client. Required to travel to approximately two meetings a month.

Started with company as Marketing Coordinator and was promoted to Account Manager while still assisting company with marketing materials. Work to obtain new business including company research, cold calling and continued follow up. Cultivate current client relationships to ensure continued use of services provided. Managed multiple clients and meetings mostly for pharmaceutical companies; handled all correspondence with clients including quoting process, contracts, billing and invoice reconciliation. Assist Managing Director with marketing and sales incentives. Worked with Print and Design departments for meeting design or theme, work closely with Project Managers during planning and onsite phases of event, act as main contact for clients from conception to completion, facilitate meetings with staff before events to ensure all tasks were met and clarify onsite tasks, responsible for formatting slides and managing onsite slide review with speakers, act as show producer onsite to maintain constant communication with audio and video technicians including audio, lighting and agenda cues.

Responsible for recruiting and confirming trained speakers for breakfast, lunch and dinner events for pharmaceutical representatives in the northeast and southeast regions. Arrange meeting space, make menu selections within budget, arrange audio visual equipment and schedule speaker's travel itinerary for all meetings. Review contracts for accuracy and renegotiate specifics for better rates or packages with the venue. Design and produce invitations and fliers to assist in promotion. Manage all accounting procedures for meetings. Train new staff members on event procedures and database system. Adhered to all Pharmaceutical Compliance Regulations and PhRMA Guidelines for meetings. Maintain the highest level of customer service with all pharmaceutical representatives and physicians.

Managed CPA firm registration accounts from start to finish. Coordinated the firm registrations with the NC Department of the Secretary of State. Processed firms in conformity with peer review program. Performed annual audits for licensees and CPE sponsors. Approved registration of CPE sponsors and CPE courses according to the Board's rules and statutes. Assisted in planning monthly Board meetings consisting of preparation of agenda, gathered all necessary legal documents and organized board members meals and lodging.

Bachelor Of Arts, Visual Communications/Computer Graphic Design

Activities and Societies: Planned fundraiser dinner event for the American Lung Association. Honorable Mention-Sir Walter Raleigh Awards.

Education record