•Monitor fixed asset inventory•Pay supplier invoices in a timely manner•Schedule Drivers for daily routes•Pay any debt as it comes due for payment•Monitor debt levels and compliance with debt covenants•Issue invoices to customers•Ensure that receivables are collected promptly•Record cash receipts and make bank deposits•Conduct a monthly reconciliation of every bank account•Conduct periodic reconciliations of all accounts to ensure their accuracy•Provide clerical and administrative support to management as requested•Comply with local, state, and federal government reporting requirements•Calculate variances from the budget and report significant issues to management•Collect water samples and issue to County for testing•Maintain City and vehicle licensing/certifications•Maintain an orderly accounting filing system•Monthly inventory of equipment•Assemble information for external auditors for the annual audit•Balance and remit payroll taxes. Complete all quarterly and annual reports•Issue financial statements

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, submittals, RFI's, iRFI's and other reports as required. Distribute drawings as needed. Maintain site permits and arrange for daily/weekly inspections with County or other entities. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility. Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Review contract and ensure timely delivery of block turnover documentation to client. Process weekly timecards for office staff. Arrange and coordinate weekly/monthly meetings, offsite dinners, team builders. Update organization charts. Take daily meeting minutes. Back-up to Project Administrator and other administrative duties, as assigned.

Provides contract administration and support to on-site Project Team, office administration and functional administration while ensuring the requirements of First Solar, its subcontractors and its clients are achieved. Recommends approval and obtain necessary signatures within scope of authority matrix. Manages site subcontract agreements, amendments, change orders, and related contractual documents. Processes subcontract change order through required approval process. Manages subcontractors by tracking deadlines, assessing performance, and confirming compliance with other legal requirements of the subcontract. Maintains files related to subcontract and legal issues.

Support throughout entire project to Project Management team. Responsibilities include shop drawing submittal's, subcontractors' subcontracts, change orders, payments, owner billing, invoices, accounts payable, posting batches, lien releases, preliminary lien notices, insurance and document distribution. Receptionist, sort/distribute mail, Fed-ex, arrange meetings/luncheons, book travel accommodations. Review Certified Payroll reports. Organize office employee annual Golf tournament, summer picnic and Christmas parties.

Process legal documents, answer phones, customer service, maintain files, scheduling, sort mail, prepare legal documents, maintain in-house website, compile financial reports for Purchasing Agents, general administrative.

Answer phones, customer service, set up new clients, maintain files, scheduling, Fed-ex, sort mail, printing large files of photos, attend legal presentations, compile minutes, general administrative.

Monthly audits, Gross Profits, billing, invoicing, rents, refunds, research security deposits, credit card and expense report reconciliations, bookkeeping, processing contracts, general administrative. Vendor and sales/service personnel interaction/correspondence.

Provides essential Construction Project Contract Administration functions focused on the administrative management of multiple project subcontracts, and responsible for: Understanding the Subcontract Agreement; terms, conditions and content Maintain Preliminary Lien Notice Tracker Maintain weekly subcontractor bonus Tracker – Weekly sign-off by CM & Sub Maintains Subcontract Monitor Log Tracker Liaison with Permit specialist – Provides Support Confirms permits are fully executed and posted to Power Prepare Project Information Sheet – project specific Prepares file folder structure set-up Monitor and updates Subcontractor Authorized Signatory Form Track all Subcontractor and sub-tier Lien Waivers Receive and track Invoices from Subcontractors – Verify data is complete and accurate Conform Subcontract Change Orders and route for SOA Approvals—File to Power/Notify Project Buyer to Update PO Liaison with Document Control for Subcontractor Change Order Maintains Change Order Log and Post to Power—Identifies Standard and Non-Standard items and reports to SMG Maintains Insurance Certificate Tracker – Verifies conformance with limitations in Agreement and current expiration date status Issue Notices to Subcontract for compliance, and general correspondence Works with all functions of the on-site project team. Liaisons with subcontractors to ensure all procedures and work processes are delivered in accordance with the terms and conditions of the Agreement. Oversee adequate training is given to Subcontractors and Construction Staff to insure the highest efficiency in administration of Subcontracts. Further establish records formats and storage methods as well as endeavoring to make further improvements to current methods where applicable.