Office Responsibilities include entering A/R & A/P data into QuickBooksVerifying and paying invoices, filling out nonprofit forms, paying taxes, etc.Answering phones, directing calls, making inquiries, setting up appointments, etc.Filing, organizing the filing system, managing supply inventory, general office dutiesDoing research for bios and projects, Managing and previewing contracts & research papersTravel arrangementsProperty Management Responsibilities include scheduling vendors, contractors, etc. from start to finish for household needs. Landscaping, organizing, and maintaining records and schedules, handling all aspects of estate management. Catering and event planning

Assistant to CFOReconcile Customer payments, research and resolve any discrepanciesHandle of phases of Accounts PayableReconcile company bank and credit card accountsMaintain relationships with vendors, banks and managersProduce and distribute various weekly, monthly and yearly reports for managementOversee all aspects of financial departmentRecord Meeting notes and compose into reports, letters, requests, spreadsheetsHandled requests from President, CEO, and other Department Heads when needed

Answering and responding to all incoming phone callsHandling weekly payrollHandling monthly tax payments and filing of required formsSetting up estimates and following through on scheduling of work to be doneBilling and money collectionSetting up and maintaining accurate recordsHandling advertising Ordering of office supplies

Overseeing the daily operation of departmentCustomer ServiceWeekly ordering of supplies and productWeekly tracking of sales/increasing salesMonthly inventoryOverseeing the operation and scheduling of eight employeesDaily preparation of salad bar and custom tray ordersDesigning and building seasonal decorative displaysBack up floral manager and produce manager