Joanne G. Email & Phone Number

Us

Buffalo, New York, Us

•Highly organized with the ability to handle multiple projects on an ongoing basis with stringent deadlines.•Manages Executive’s Outlook including extensive calendar management, responding to meeting requests, utilizing PSTs and folders.•Responsible for messaging, including drafting e-mails and announcements on behalf of Executive.•Possesses project management capabilities and the ability to multi-task while maintaining effective control•Interacts with other offices and corporate headquarters regularly regarding customer needs, policy issues, travel arrangements, etc.•Handles all matters requiring immediate attention in the Executive’s absence. Able to make appropriate decisions when necessary•Coordinates training and special events including conference room scheduling, ordering food/supplies.•Coordinates travel arrangements including updating Executive’s calendar with specific details.•Creates and assists with the expense report process and ensure all expense report policies and procedures are followed.•Ensures that all information and data is maintained in a confidential manner.•Maintains consistency and integrity of data/information•Posesses advanced knowledge of Microsoft Office: Outlook, Excel, and PowerPoint. •Able to positively and professionally interact across all departments within organization to include all levels of management and coworkers.• Works directly with regional branch offices regarding in-house employee orientation, benefits, HR issues and payroll for entire Midwest Region of over 200 in-house employees.• Has established an in-house employee relations program.•Able to work independently, maintain flexibility and adaptable to change.

Us

Oversee all elements of meeting,event or travel programResponsible for the successful fulfillment of operation. * Manages each assigned file so all deadlines are met and client needs are satisfied* Pre-Travel Operations: Manages the Travel Program file* Managing vendors to insure delivery of all program elements, incl guarantees, hotel room attrition and contract deadlines* Works directly with registration and air depts to provide reports/airline tickets to participants, the client and vendors* Complete specified forms for both Air & Registration, bringing them up to speed on all program elements and deliverables .Responsible for: Website, Enrollment, All Printed Materials, Invitations, Confirmations, All on-site personnel, On site Operations, Internal Pre-Trip Meetings with staff and client.Management of Program Budget - negotiates to increase profit of programResponsible for reporting revenue forecast for programs and to execute timely invoicing to client

* Extensive calendar and meeting management * International travel planning for Director * Arranged on-site campus tours for visiting international customers including internal meetings with Executives, catering, security and transportation.* Planned itineraries and scheduled on-site management for visits from International dignitaries from pre-planning stages to execution.