Full Charge Bookkeeping!

HR, Facilities Management, Fleet Vehicle Management, Full Charge Bookkeeping & Financial Reporting and Analysis.

Receivables, Reconciliations, Create and maintain Excel spreadsheets for many departments within the company.Received and posted payments in Aspen Business Systems database; Prepared daily bank deposit; Reconciled New York Cash Clearing Accounts; Tracked Warranty billing/payments for 9 store locations in Pennsylvania & New York; Created a detailed pricing sheet for service department to be made centrally available to all 9 locations; Provided administrative support to Warranties Department; Worked with staff at all locations to track or clarify payments received; Assisted Office Manager & Receptionist with clerical and entry duties as needed; Improved an existing rolling bonus tracking spreadsheet for HR/Service Departments.

A/R & Collections, billing, office management, financial reporting & reconciliationsDaily: Received, posted and deposited cash, check and credit card payments; Reviewed and printed, with the Operations Manager, the next day's service tickets; Posted incoming vendor invoices, generated checks for president's signature; Performed collections activity on past due accounts; Posted billing from previous day's service tickets; Supervised 1 Administrative Assistant.Weekly: Reviewed and tallied time cards for hourly employees; Generated a summary spreadsheet of wages, salaries, bonuses, PTO and deductions to be paid for the prior week's pay period; Reviewed & submitted payroll information to Paychex; Reviewed payroll packet for accuracy; Had any payroll errors corrected in time for Friday pay day; Inventoried and ordered any necessary office supplies/equipment.Monthly: Generated monthly customer statements; Reconciled all banking and vendor statements; Generated a monthly report package, including Financial Statements, Sales Charts & Graphs, Employee and department P&Ls & Service Department Efficiencies; Imported purchased sales lead lists into ACT! for sales team.As needed: Added new customers (QuickBooks & Service CEO), vendors (QuickBooks) & sales leads (ACT!) into appropriate databases. Set up/altered recurring customer service schedules (Service CEO); Created/generated reports for president; Worked with vendors to clarify or dispute charges/rates; Answered customer questions regarding billing; Generated checks on the fly at the president's request; Created Amortization Schedules for new loans in QuickBooks; Created new employee files; Worked with insurers to add/alter coverage; Worked with communications & IT vendors to update or service related equipment/services; Special projects: Oversaw office relocation; Migrated data from WAM to Service CEO and Designed customer loyalty cards, coupons & banners & HR checklist.

A/P, reconciliations, monthly reporting, j/ePosted vendor invoices, reconciled vendor statements, generated checks for Controller's signature, posted payroll, coding for multiple departments per each employee, generated monthly financial reports, monthly bank reconciliations, assisted with annual audit, posted journal entries as needed

Working with the owner, oversaw operations of 2 to 3 restaurants at any given time - Bookkeeping, Financial Management - Front of House Supplies and Management - Bartending/Serving/Busing/Dishwasher/Line Cook - Music Talent Booking - Talent Relations - Sound Mixing - Music Promotions.Daily: Collected paperwork and linens from all restaurants; delivered any clean linens or supplies to each restaurant; checked reservations; performed spot check and left notes for next shift; Reviewed and posted vendor invoices; prepared checks for President's signature; washed linens; gathered supplies & linens to be brought to restaurants next day.Ongoing: Worked with service suppliers to ensure facilities were at optimal efficiency; maintained office and front of house supplies; shopped at restaurant supply stores for food and front of house supplies; sought out new talent to play cabaret room; booked artists and maintained entertainment calendar; generated promotional materials for cabaret room; generated party menus, systems foms and seating charts; worked with talent and ran sound board for live shows; created systems forms for administering supper club membership.Monthly: Reconciled all bank and vendor accounts; generated financial reports for president.As needed: Oversaw the operations of 2 fine dining restaurants; then assisted in the sale of 1 restaurant while maintaining the operations of a second restaurant while also spearheading the facilities establishment for a new third restaurant as well as providing all necessary financials for these activities; Worked directly with Owner/President as well as FOH managers, FOH staff, kitchen staff, vendors and the public; filled in on FOH and kitchen shifts as needed.

Supervised volunteer ushers, resolved patron issues, served beverages & snacks, balanced cash drawer, maintained stock of programs, food and beverage items, provided information and entertainment as needed.

Bookkeeping, Volunteer Coordinator for Special Events, Traffic Billing

Provided office support, created registrant badges for Script Sessions conferences, acquired goodies for registrant bags and CineStory Screenwriting Awards (CSAs) quarterfinalists, provided coverage for scripts in CSAs, helped coordinate part time volunteers for conferences.

Oversaw all aspects of lecture service productions - scheduling, staffing, equipment, post-production & product delivery. Also served as crew on larger university productions - camera, sound, lighting, editing, grip, lighting, video assist, script supervision. Also produced one 20 minute video about local Chicago band, Crane's Echo,

Assisted primary teacher in classroom of 12 primarily mainstreamed boys, grades 3 through 5. Aided students in school work, social behavior modification and supervised playground before school, at recess and after school.

Supervised an after school program for 12 students with the aide of 1 volunteer assistant. Designed activities schedule in art, music, writing & free play or study hall. Resolved student disputes, provided an open ear when needed and created a nurturing environment to encourage confidence and self-esteem. Entertained as needed.