Primary Purpose of Position:To provide confidential, proactive executive and administrative support to two General Managers and the Director performing a broad range of administrative functions and processes to make the most effective and efficient use of their time.Key Accountabilities: Provide confidential administration support. This includes but is not limited to all correspondence, draft reports, preparation for meetings, taking of minutes and drafting presentations. Manage diaries, events, meetings, travel and accommodation including organising and managing catering, venues etc and acting as a primary contact point in their absence. Manage emails as required and re-direct or provide initial response as appropriate. Manage calls as required and re-direct or provide initial response as appropriate. Ensure relevant administrative and filing systems (electronic and hard copy) are proactively managed and are current at all times and comply with MWH Quality guidelines. Manage training applications for the three groups. Undertake project work as required. Ensure efficient and timely management of expense claims. Updating of KNet for each sector – organisation charts etc Complete other duties as required from time to time.

• Schedule meetings and ensure notice goes out to all attendees;• Organizing his meetings by booking facilities and meeting rooms;• Ensuring meeting rooms are properly equipped, eg. Video conferencing equipment;• Using Outlook, Word, Excel and Powerpoint to produce materials for internal and external meetings and conferences;• Takes notes and distributes meeting minutes, agendas and meeting packages;• An important recurring duty was to resolve diary clashes, had to communicate then directly to the board on behalf of the CEO;• Communication was ongoing in the office;• Screening telephone calls, making notes of essential information and prioritizing the calls to be returned by the CEO personally;• Answer and direct calls and emails of the CEO of a general nature;• Responsible for keeping all corporate documents including board meeting minutes;• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities;• Maintains confidentiality and use a high degree of discretion;• Sets up staff meetings, maintains electronic staff calendars and organizes team events;• Assists marketing and events manager in the staging of Golf Championships and International Events as and when required;• Liaison with a number of key external groups including golf clubs, sponsors, media, suppliers, European Golf Association etc.• Provides timely and proactive management of the organization’s office environment;• Maintains physical and electronic office filing systems for the CEO.

As the Executive Assistant/Office Manager to the CEO, I held a key role in the management of the organization by supporting the CEO.My role expected me to work without supervision of the CEO, and to be prepared to work within time constraints and often under extreme pressure.• Plan and maintain the calendar of the CEO;• Schedule and fix executive meetings and make arrangements for travel plans;• Minute-by-minute itineraries are prepared and circulated to senior management;• Inform attendees of any change in schedule, time or venue of meeting;• Make the necessary arrangement for technical support during conference calls, presentations, etc. to ensure a hindrance-free activity.• Assist in taking minutes at meetings, summarizing reports and documents and distribute to all the attendees; • Screen and answer telephone calls;• Receive visitors who have appointments with the CEO;• Act as liaison between internal- and external executives, managers and consultants;• Maintain cordial relations with customers, shareholders, staff, etc.• Managing tasks as there are times to juggle many tasks simultaneously;• Plan, prioritize and manage multiple tasks before their deadlines;• Sometimes, to save time, delegate the responsibility for efficient and time-bound management of activities;• Train and supervise the support functions to carry out the tasks effectively;• Follow up for the precise completion of tasks;• Undertake both written and verbal communication on behalf of the CEO, by sorting all correspondence for the CEO and forward to him;• Safeguard secret information;• Coordinate events with all the concerned agencies, hotels, caterers etc. for a flawless event;• Inventory management by checking for availability of office supplies, stationery etc.

Al Tayer Motors Group represents major European and American automobile manufacturers Ford, Lincoln, Ferrari, Maserati, Land Rover, Jaguar, Spyker and DAF Trucks across the UAE. Responsibilities:As the Executive Assistant to the Managing Director, I was supporting a fast-paced Senior Executive, working in an environment where priorities changed by the minute. I managed conflicting commitments and always had a contingency plan in place, should things not go to plan.As I am the type of person who understands business priorities, I enjoyed the adrenalin-rush of working to tight deadlines. In this role I could work proactively and didn’t have to wait for instructions.• Provide executive assistant support to the Managing Director;• Screen and answer telephone calls;• Liaising with senior level clients and stakeholders within the business;• Managing international- and domestic travel coordination;• Key point of contact for the team, department managers and external parties;• Balancing the requirements of a busy and dynamic team;• Schedules and maintains Managing Director’s meetings and calendar;• Attend client meetings with Managing Director and other senior executives to take notes, interact and travel as needed;• Compile minutes and distribute to all attendees;• Handling customer complaints and ensure customer satisfaction by providing the necessary information and follow up;• Oversee electronic- and manual filing systems;• Responsible for the showroom display;• Plan, organize and coordinate all Landrover Club events including venue, membership fees, photographers, entertainment etc.• Assist with and coordinate photos and graphics for the Land Rover Club;• Assisted Managing Director with marketing meetings, presentations event planning of the Land Rover Club;• Maintain his office supplies and coordinate their use in the Corporate Office.