1. Finance and Accountinga. Develop and revise annual project budgets for the PlayMatters region office.c. Execute quarterly spending report consolidation and ongoing financial management (e.g.,monitoring of budget to actual (BvA)e. Prepare quarterly financial reports for the PlayMatters regional office, ensuring reportedinformation is accurate and compliant with donor rules, regulations, and reportingrequirements.f. Prepare and compile quarterly, biannual and annual financial report for the consortium partners to besubmitted to the donor.h. Work with the Finance Coordinator to prepare management accounts to be presented toregional project management and the SMT for decision making.i. Review all expenditure worksheets for accuracy and completeness before reporting to thedonor.n. Oversee the monthly bank reconciliation process. Review the recoded journals toensure accuracy before posting.p. Review payments for PAYE and NSSF.2. Project accounting operations and compliance roleb. Provide first level l review of all payment documents for proper and adequate backup/supporting documents.d. Check sub-grantee reports and arrange payments to them.3. Best Use of Resources Analysis execution:a. Lead the team during the Compliance monitoring for consortium partners and IRCCPs on a biannual basis in Tanzania and Ethiopia.c. Provide training to program staff on finance tools and processes specific to project financialmanagement across the countries.4. Reporting Function:a. Participate in the development and maintenance of Consortium’s reporting and analysisactivities.b. Prepare annual consortium partners consolidated financial reports, ensuring reportedinformation is accurate and compliant with donor rules, regulations, and reportingrequirements.c. Facilitate the 1st Review of all financial reports from IRC Country Programs and Regionalconsortium partners.

Reporting to donors and budget Holders• Supervise/Prepare the preparation of financial reports to donors for review by the Deputy Director, Finance and transmission to the Regional Finance Director, ensuring compliance with the contractual periodicity.• Analysis of actual expenditures/budgets to identify accounting or budget compliance issues.• Identification of procedural or training issues that need to be addressed to improve the quality of reporting information.• Supervise/prepare the production of monthly reports to the budget holders and ad hoc reports required.• Ensure the archiving of all documents as per procedures of IRC Afghanistan.• Ensure compliance to the rules and procedures of IRC and donors.Budgets• Participate in the preparation and updating of the Operational Budget (OB) of the national office.• Participate in the drafting of budgets for proposals to donors.• Preparation of monthly management reports (FM01/MFR and Unrestricted UXXXX), analyzing the use of restricted and unrestricted funds against budgets.• Participate in the development and preparation of the shared cost allocation process in accordance with Donor rules on allowable costs (SPC)• Give recommendations on the cost allocation system in accordance with Donor rules.• Review of actual expenditures/Budget to ensure maximum use of budgeted amounts and provide recommendations for realignments where necessary.Internal/External Audit Support• Perform internal audit activities as directed by the management.• Support in external and internal IRC audits, as requested.Other• Systematically handles any request for information from Headquarters or other IRC missions.• Contributes to capacity building of his/her supervisees.• Coordinates the development of the annual leave schedule of his supervisors.Performs any other task in agreement with the Deputy

• Develop and revise annual regional project budgets with inputs from the partners, region and HQ.• Execute quarterly spending report consolidation and ongoing financial management (e.g., monitoring of budget to actuals).• In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports, prepare and share BVA report with project colleagues before monthly BVA meeting. • Oversee the financial sub-award management for PLAYMATTERS partners in Uganda, Ethiopia and Tanzania, including disbursement management and tracking, bi-annual financial monitoring and audit of partner spending. • Review financial reports from PLAYMATTERS regional country partners before they are approved.• Prepare and consolidate project donor financial budgets/reports from all partner countries, ensuring reported information is accurate and compliant with donor rules, regulations and reporting requirements.• Assist in the implementation of Finance policies, procedures and systems.• Review all expenditure worksheets for accuracy and completeness before they are uploaded.• Review all Purchase Orders and Payment Requests for proper coding and budget adequacy. • Participate in tenders and review tender documents.• Verify completeness and accuracy of all accounting documents.• Check and analyse expenditure transactions for accuracy, make adjusting entries with proper supporting documentation and Keep track of subsidiary ledgers for advances, receivables and payables.• Review funding allocations to enable proper guidance to the project and proper coding.• Provide support and training to program staff on financial management issues identified as trends within PLAYMATTERS project.

• Develop and revise annual project budgets with inputs from the region and HQ.• Execute quarterly spending report consolidation and ongoing financial management (e.g., monitoring of budget to actuals).• Oversee the financial sub-award management for LEGO Uganda sub-grantees, including disbursement management and tracking. • Prepare donor financial reports, ensuring reported information is accurate and compliant with donor rules, regulations and reporting requirements.• Assist in the implementation of Finance policies, procedures and systems.• Review all expenditure worksheets for accuracy and completeness before uploading to SUN.• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy. • Participate in tenders and review tender documents.• Verify completeness and accuracy of all accounting documents.• Check and analyze expenditure transactions for accuracy, make adjusting entries with proper supporting documentation and approval when applicable and submit revised spreadsheet to his/her Regional Finance Supervisor for final review. Keep track of subsidiary ledgers for advances, receivables and payables.• Develop and ensure use of systems for tracking progress against budget at the country level.• Provide training to program staff on finance tools and processes specific to project financial management.• Provide support and training to program staff on financial management issues identified as trends within LEGO Uganda.• End of month processing and monthly balance sheet reconciliations:• Ensure all NY costs and Inter country costs incurred are invoiced monthly and recovered.• Participate in month end closure for the country program posting cash books, preparing correction journals,• Other journals and assist the whole process.• Prepare monthly balance sheets for the country program after closing the month and have them authorized and properly filed.

• Field Finance Reporting; Ensuring Yumbe Field Office complies with the entire process of Month-end closure. Ensuring all advances are reconciled by month end as pas advance policy. Ensuring accrual transactions are cleared on time• Donor Reporting: Ensuring donor regulations are adhered to for all aspects of the operations including BvA monitoring, organising and participation in monthly BvA meetings to abide with budgetary control measures.• Training & Support: Training staff on IRC accounting procedures and requirements. Preparing key performance areas for direct reports and conducting performance appraisals.• Reviewing of financial data submitted, identifying weaknesses or problems being encountered by program and operations staff and recommending corrective action.• Bank & Cash management: Ensuring internal control procedures are followed.• Cash Forecasting: Working with field and program coordinators to develop more accurate cash forecasts. Ensuring there is sufficient bank balance at all times.• Internal Control: Reviews of controls and monitoring of compliance with established procedures• Budgets: Reviewing funding allocations to enable proper guidance to programs and proper coding, closely monitoring all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports. Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs. Preparing correction Journals for wrongly coded transactions. Ensuring that all accruals at grant closure are valid, accurate and are promptly liquidated.• Staff management: Daily supervision and review of the workflow processes for efficiency. Prepare a standard work schedule to act as a guide. Regular and open communication with IRC staff from all departments. To represent the finance department in the weekly tender committee meetings when nominated to do so.

• Review of month end files, preparation of month end journals necessary for month end closure process. Send country monthly finance report to New York. Review purchase requests, payment requests and any other financial documents to the tune of 10,000 dollars.• Update/work with field HR to have updated salary mapping. Prepare/finalize national and expatriate salary mapping.• Ensure the preparation of monthly balance sheet reconciliation file. Work with finance team to ensure cash books are updated regularly, cash and bank reconciled as par policy and ensure at all times cash is available in COX BAZAR. Ensure payments are marked paid by finance offices on online BVA system. Support the finance controller on day to day business

• Supported the preparation of monthly finance reports for the country office and submission to New York by preparing, verifying, and posting all JVs into SUN system.• Prepared donor financial reports and sub-grantee financial reports.• Prepared and verified country office staff payroll before salaries were paid.• Provided support to the field finance staff when called upon by providing training and guidance on finance policies and regulations.• Monitored budgets ensuring there is no over or underspending and prepared correction JVs for wrongly coded transactions.• Prepared budgets for proposals.• Supervised field-based finance staff.• Verified procurement and payment requests before they were approved. Ensuring they are properly coded and correct amounts are charged.

• Was responsible for all finance functions of IRC Karamoja offices, including supervising the finance officer and two finance assistants.• Provided support to sub-grantee finance staff on financial and grant management, training sub-grantee staff on finance rules and regulations and also responsible for sub grantee finance report preparation.• Reviewed procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments with limits.• Carried out internal audit activities, as instructed by the finance manager.• Assisted in review of physical inventory counts and ensured proper valuation and accounting for inventory or supply items.• Was responsible for budget monitoring to ensure adherence to donor rules and regulations and ensured budgets were not under or overspent.• Was responsible for preparation of bank Reconciliation statements, and preparation of cash projections for the field site.

• Was responsible for all finance functions of IRC Karamoja offices.• Provided support to sub-grantee finance staff on financial and grant management, training sub-grantee staff on finance rules and regulations and also responsible for sub grantee finance report preparation.• Reviewed procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments with limits.• Carried out internal audit activities, as instructed by the finance manager.• Was responsible for budget monitoring to ensure adherence to donor rules and regulations and ensured budgets were not under or overspent.• Was responsible for preparation of bank Reconciliation statements, and preparation of cash projections for the field site.

• Was responsible for the day to day running of the finance and Admin functions of the IRC Lira office.• Prepared Human Resource documents pertaining to the office and all other HR functions for the field site.• Prepared monthly finance and HR reports for the field office.• Carried out internal audit activities.• Ensured all advances were reconciled promptly and on time.• Carried out field payments.

• Responsible for processing of Bank and cash transactions.• Assist in review of physical inventory counts and ensure proper valuation and accounting for inventory or supply items.• Provide support to sub-grantee finance staff.• Responsible for preparation of bank Reconciliation statements, Sub- grantee reports, and preparation of cash projections for the field site.• Carry out field payments and handle the office petty cash disbursements.

• Prepared cash transaction vouchers. • Posted payment vouchers, receipts and advance reconciliations on the spreadsheet.• Ensured right codes are posted. This included checking the BVA and T2 Checks.• Maintained and recorded all transactions in the cash books