John Babineau Email & Phone Number

Boston, Ma, Us

Boston

• Currently working on Burns & Levinson LLP wind down team as firm is ceasing legal operations. Working on multiple attorney group transfers simultaneously as well as working with vendors to reduce costs and extend operations to ensure electronic and physical files are securely and completely transferred to their new homes.• Implemented new IG Matter Mobility protocols for both physical and electronic records for large law office, improving interdepartmental communication, streamlining and updating procedures and training staff on the value of adhering to firm's IG policy. • Performed file transfers: Imported/Exported files to and from DMS and shared drives; uploaded/downloaded files to and from secure file transfer services; gathered, processed and indexed incoming and outgoing physical files.• Supported Conflicts department as needed. Ran conflicts searches, analyzed results and sent targeted reports to attorneys regarding potential conflicts of interest. Worked with attorneys and staff to gather additional information for final resolution.

Boston, Massachusetts, United States

• Worked with new IG Director to develop firm protocols for physical file maintenance. Trained hard working but inexperienced staff on proper Records Management practices.• Coordinated move of 125 attorney office to new office space. Responsible for all file moves including offices, workstations, file cabinets and workrooms. Inventoried, labeled, archived massive number of files and boxes over five month period.• Organized and processed on-site vault original documents project for off-site vault storage. Project included identifying and indexing multiple thousands of documents.

Boston, Massachusetts, United States

• Supervised Records Department for 180 attorney law office; responsible for file retention and office adherence to firm Records policy guidelines; coordinated and executed Records projects such as internal office moves, work room cleanups, office wide file purges and incoming/outgoing file transfers; worked closely with attorneys and staff as well as firm and Records department management.• Initiated Records staff skills training schedule, ensuring all department personnel were up to date on latest information regarding Records system and other relevant work systems.

Boston, Massachusetts, United States

• Responsible for all on-site Records Management for 30 attorney law office, including file checkin/ checkout, labels, inventory scanning, reports, special projects, file retention, staff training and workroom maintenance.• Supervised start-up and organization of file room for new, expanded Morgan Lewis Boston office. Received, organized, indexed and labeled all incoming attorney client matter files. Implemented firm procedures and best practice guidelines for Records Management.

Boston, Massachusetts, United States

• Managed Records for 45 attorney office; Maintained file requests/returns; file retention; created bar-coded sub-file labels; electronically tracked interoffice file locations; tracked off-site file storage; maintained workrooms; performed conflicts checks and online document searches; coordinated practice group file transfers; performed Records training sessions. Created Records Department protocols adopted firm wide for file creation and storage.