John Jay Alves Email & Phone Number

Canton, Ma, Us

Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed. • Manage the post-award administration of awarded grants. Ensure that all requirements are in place, establish accounts, initiate and/or negotiate subrecipient agreements, monitor expenditures, review and approve subrecipient invoices and payments, cost transfers, and requisitions for purchase orders. • Monitor policy and procedure adherence for required training, purchase orders, travel requirements, payment requisitions, maintenance agreements, and contracts, where necessary. • Collaborates with investigators to obtain pre-approvals when required, i.e., approval for re-budgeting or carry-forward of funds, and preparing required financial reports for funding agencies with the Grants Accountant. • Researches and resolves grant related issues as required in collaboration with HPHC/HPHCI administrators or managers, Research Integrity and Compliance Officer and HSC administrator.

Newton, Ma, Us

Responsible for financial and administrative management of grants and contracts for research projects and for HVMA research department as a whole. Creation of project budgets and collaborating with principal investigators to complete and submit grant applications and proposals. Devise performance measures of post award financial and general business management activities as required by OMB circulars, federal and non-federal sponsors and HVMA internal policies and procedures.Knowledge of Federal and Non-Federal Sponsored programs’ regulations and operation policies, including OMB Circulars and NIH grant policy statements. Knowledge of key practices in the field of research administration. Ability to interact with staff at all levels of the organization. Proven leadership, budgetary, and computer skills.

Providence, Rhode Island, Us

Performed all post award services for a portfolio of 15 departments and faculty. Interpreted and ensured compliance with award terms and conditions, to include financial management, reporting, cash management, accounts receivable, effort reporting, expense reporting, and monitoring of cost-share arrangements. Conducted and participated in regularly scheduled training and systems development such as A-21 cost principles, travel "Fly-America" requirements, documentation of sponsored program expenditures, audit safeguards and certificate training in research administration.Reviewed, interpreted and applied institutional, federal and sponsor policies to all stages of project administration including close out for faculty review and submission to sponsor.Reviewed and provided approvals for travel, salaries, interdepartmental invoices, and purchase orders and requisitions.

Boston, Ma, Us

HMS point person for all ARRA post award activity, coordinating special reporting requirements for more than 150+ ARRA awards and sub recipients.Reviewed and collected financial and non-financial data for quarterly reporting compliance. Provided guidance and training to HMS departmental administrators.Key member of School ARRA Specialists (SAS) committee and an ARRA Task Force; both charged with creating and enforcing uniform policies for data collection and reporting across all University campuses and disciplines adhering to A-110 accounting principles.Performed high level post-award reviews to ensure compliance with A-21 guidelines.Tracked and monitored account activity using Grants Management Application Suite (GMAS).Coordinated ARRA activity and information exchange with all ARRA funded HMS departments, HU central sponsored program offices and other business units as needed. Reviewed proposals and retrieved applications from sponsor sites such as eRACommons.

Key decision-maker in a large 2 year project upgrading DPM’s financial management systems using Oracle based components. Mapped project naming conventions, month end processes and reporting parameters for chargeable labor costs to sponsored and non-sponsored accounts. Sole owner of a labor distribution module to control and allocate the labor costs of over 150 open research projects for 140+ employees of Harvard Pilgrim Health Care (HPHC) and Harvard Medical School (HMS). Managed and approved time for HMS faculty and staff via Peoplesoft.Invoiced over $3 million annually representing investigator salaries and contract recoveries from various clinical, hospital and research sites to include Children's Hospital, Brigham and Women’s Hospital, Beth Israel Deaconess Medical Center, Harvard Vanguard among others. Obtained invoice authorizations, contracts and sub-contracts as required.Represented the DPM for the entire HMS’ ADAPT financial systems upgrade project transferring all transactions from paper-based to computer systems.

Mpa, Public Administration

Collaborative Institutional Training Initiative (Citi), Citi On Line Courses