John Maddy Email & Phone Number

Lexington, Ky, Us

Lexington, Kentucky, United States

• Provides technical and administrative leadership and mentorship in the areas of financial management and grants management for the sponsored project portfolios of the Council of State Government (CSG) and its affiliate organizations, totalling over $40 million in grants annually from federal and state agencies, foundations, and private funders.• Develops, implements, and administers all aspect of grants and contracts, including compliance and financial reporting. Oversees the recordkeeping and retention of all grants and restricted contracts to ensure compliance with CSG policies and related federal, state, private, and foundation laws and guidelines. Ensures all sponsor reporting requirements, deadlines, and schedules are complete accurately and in a timely manner.• Coordinates the preparation of contract and grant proposal applications with CSG and affiliate program managers and provides final review and approval of contract, subrecipients, and grant proposal prior to submission with contractors, granting authorities, and agencies.• Represents CSG as the primary contact for federal agencies on federal grants and contracts regarding audits, reviews, and inquiries from granting agencies. Prepares and compiles documents and schedules for the completion of the CSG and CSG affiliate organizations' Single Audit per Uniform Guidance 2 CFR Part 200. • Acts as the liaison on budget issues between federal employees and CSG program managers. Monitors project revenues and expenditures through the monthly review of project income statements and general ledgers. Reviews and approves purchases associated with sponsored programs to ensure expenses are reasonable, allocable, verifiable, and allowable. • Works alongside other finance, accounting, operations, and programmatic staff in the development, improvement, and implementation of systems for the reporting and communication of financial information.

Lexington, Kentucky, United States

Lexington, Kentucky Area

• Supervised Accounts Receivable & Compliance staff and analyzes data related to performance, and identified and facilitated training necessary for employee development. Administered performance evaluations, initiated corrective actions, and promoted individual responsibility and accountability.• In cooperation with external sponsors and university partners, coordinated audits, reviews, and site visits of the university’s externally funded projects. Assisted staff and peers, as appropriate, to provide effective communication of complex compliance issues and their resolution. Performed on-going assessment of compliance procedures and practices to determine needs for modifications and training.• Monitored and analyzed the processing of journal voucher cost transfers and cash transfers for all externally funded accounts. Performed monthly reconciliations of the department’s holding account, lockbox clearing account, and receipt of letter-of-credit funds to ensure proper posting/clearing of documents.• Responsible for the collection of unpaid funds on past due invoices, the posting of all cash receipts from external sponsors, the processing of unreimbursed expense write-offs, and provides guidance on the completion of bank information forms for electronic fund transfers. • Assisted other university departments with grant issues to streamline internal processes and enhance communication between all parties. Ensured that sponsored funds are analyzed in compliance with legal agreements, sponsor policies, and federal laws, including OMB Circulars A-21, A-110, Uniform Guidance and federal acquisition regulations (FARS). • Collaborated with university departments to financially monitor specific project subawards to enhance the University’s ability to provide oversight of subrecipients. Randomly tested invoices and documentation to ensure expenses by third party entities are reasonable, allocable, verifiable, and allowable and reporting and invoicing requirements are met.

Frankfort, Kentucky

• Oversaw the supervision of all Program Planning & Administration Branch staff and analyzed operations to ensure efficient operations and provided policy and procedural changes for improvements• Reviewed and recommended appropriate personnel actions for division staff consistent with state laws, regulations, policies, and procedures, and coordinated division training activities• Coordinated the division’s extensive budgetary processes, compiled financial research and reports, and analyzed the efficiency and effectiveness of the division’s programs. Responsible for the management of two operating budgets totaling over $60 million and over 40 additional capital construction projects.• Oversaw the division’s administration of purchasing, management of grants received, memoranda of understanding and agreement, and the payment for major fee-supported programs.• Supervised the division’s personnel-related administration, such as training, travel logistics, inventory/surplus oversight, and other human resource matters within the division• Performed a variety of functions in the planning and development of agency initiatives and regulations, and coordinated the review of court decisions, legal opinions, administrative regulations, statutes, and proposed legislation• Prepared and delivered oral and written communication to the general public, courts, attorneys, legislators, and other government officials on all activities of branch operations as requested

Frankfort, Ky

• Identified and analyzed major policy issues regarding Social Security coverage for Kentucky public employees under Section 218 Agreements• Provided advisory information to state and local agencies pertaining to compliance activity in the reporting of federal income tax and employee fringe benefits in accordance with the Internal Revenue Code• Reviewed court decisions, legal opinions, administrative regulations, statutes, and proposed legislation to identify impacts on agency programs and activities• Processed financial transfers of FICA and Medicare taxes for state employees from state financial accounts to the Internal Revenue Service in accordance with the KHRIS operations calendar and the Internal Revenue Code• Administered and processed payments for employee and employer withholding for FICA and Medicare as well as voluntary income tax withholding for all Kentucky Master Commissioners• Processed and analyzed receipts and expenditures to ensure compliance with guidelines set by the Finance and Administration Cabinet, Social Security Administration, and Internal Revenue Service• Assisted the Personnel Cabinet in processing manual payroll adjustments issued by state agencies and requested refunds of FICA and Medicare taxes paid on over-payments• Submitted and reconciled quarterly and yearly reports and documentation, in conjunction with the Personnel Cabinet, to state and federal agencies pertaining to wage and tax reporting

Frankfort, Ky

• Researched tax laws, regulations, and policies to determine the taxability of items and legality of deduction claims• Reviewed books and records of taxpayers to ensure compliance with state tax laws and regulations• Provided verbal and written assistance to taxpayers and businesses in interpreting tax laws and regulations when filing tax returns• Prepared records and reports explaining the adjustment of tax returns• Investigated and served legal documents to legal staff as well as located and contacted delinquent taxpayers and initiated enforced collection actions • Compiled memoranda, reports, and other correspondence for internal and external use regarding work activity and the collection of taxes

Lexington, Kentucky

• Delivered operational excellence including store appearance, loss prevention, cash handling, inventory control, visual merchandising, and safety and security• Met and exceeded store financial and labor projections by maximizing time and organizational management, productivity, profitability, and margins• Managed, supervised, and developed guest service skills of each partner to ensure guests received friendly service upon each store visit• Provided daily coaching and corrective action to establish high standards for partner performance and customer service• Trained, assessed, and developed talent within the team for future growth through the recruitment and selection of friendly and positive partners• Communicated and ensured compliance with company policies and directives while also adhering to federal, state, and local laws

Master Of Public Administration (Mpa), Public Administration

Activities and Societies: Golden Key International Honour Society and Pi Sigma Alpha, The National Political Science Honor Society• Thesis.

Graduate Certificate, Public Financial Management

Coursework included: Public Financial Management: Budgeting and Debt Management, Public Funds Management, Governmental Accounting.

Bachelor Of Arts, Political Science - American Government

• Senior Capstone Project: Hosted a public forum regarding economic development in the Huntington area with a group specialization.

Post-Baccalaureate Coursework, Accounting

Completed coursework includes: Accounting I, Accounting II, Individual Federal Taxes, Intermediate Accounting I, Cost Accounting.