Front Desk Coordinator
Atlanta, Georgia, United States
- Serve as a primary point of contact for client services, greeting guests with a positive, friendly, and professional demeanor.- Manage communication encounters with clients via in-person, phone, text, and email.- Manage daily client service bookings for up to 8 practitioners ensuring the accuracy of appointment bookings and efficiency in client scheduling.- Answer a high volume of phone calls in a professional and knowledgeable manner to obtain appropriate information and address client inquiries.- Offer guidance to clients on 3 types of cosmetic memberships, medical grade cosmetic skin care services, and a range of skincare products, servicing up to 70 people a day.- Establish a daily and weekly work schedule prioritizing tasks in accordance with pre-defined protocols.- Manage multiple tasks simultaneously and diligently follow up on outstanding items before the end of the business day.- Process all daily monetary transactions accurately using Zenoti as a Point-of-Sale System (POS).- Handle client and staff requests for information and data; handle delicate situations, such as - customer requests, special needs, and complaints. Elevating for management input, when necessary, in accordance with company protocols.- Assist the Clinic Director, Assistant Clinic Director, and Front Desk Manager in training new front desk staff on protocols, daily office maintenance, pricing of medical grade cosmetic services, skincare products, and 3 memberships, as well as Zenoti software processes (reviewing accounts, processing payments, communicating with clients).