Jojet Ortega Email & Phone Number

Oakland, California, United States

Dublin, Ca

• FedEx Invoices – Check if every charge is correctly charged and assigned to a job, track down the unknown charges• FedEx Same-Day/Inner City/Connection Carrier Invoices – check if every charge is correctly in a job and close out any POs attached, print out POs for Steve C• Put UPS Address Correction charges in an Excel spread sheet and sort• Check Statements• Setup new vendors• Send credit reference forms for client terms• Print and stamp invoices• Sort, open, stamp mail• Attach invoices to packing slips for David W, hold onto packing slips and invoices for them to be matched being aware to not hold onto discounts for too long and turn in without a packing slip• File AMP box and kitting POs• Hold onto pending credits and make sure we get our credit• Print paper invoices by month, match with packing slips to give to David W, reconcile, sort and file• Returns on paper, find the invoice or packing slip for David and wait for a credit to be sent over• Lock-in invoices by checking to make sure we are charging the client enough on every lock-in invoice • Track down who invoices belong to• Track down and fix any error from the PO to the vendor invoice• Make copies of all lock-in invoices and pass out to the PMs

San Leandro, Ca

Oakland, Ca

Compose correspondence, check mails, faxes for the CEO/President.Prioritize mails according to the needs and requirements of the head.Drafting of reports, developing presentations.Taking down dictations, arranging travel plans, organizing itinerary for the reporting head and ensuring smooth journey.Provide reference material to help the boss save on wasting time during discussions.Taking phone calls and filtering them down depending on the priorities of the business.Prepare minutes of the meeting and provide support with complete information back-up during conferences.Confidentiality in handling major business decisions, files and documents.Receiving company visitors, arranging suitable accommodation and taking care of their requirements.Receiving phone calls, providing general information about the organization, provide front desk reception, entertain official enquiries.Regulate visitors interacting with the boss to prevent unnecessary interruptions in his/her duties.Provided clerical support to Office Manager, Account Receivable and Accounts Payable.Data Entry, File Maintenance, Faxing, Emailing and other Administrative and general office tasks

Answer phones and respond to inquires with excellent customer serviceDirect visitors to appropriate location as the first impression to anyone visiting the facility. Perform administrative duties include: creating reports, forms and letters, filing, typing, copying, database creation and calendar maintenance. Open and route office mail and order office supplies, including research for any requested materials. Responsible for establishing, maintaining, processing and overseeing files.Schedule appointments including: attorney schedules, meetings, conferences, travel and lodging arrangements. Assist HR Manager with employee relation and confidential HR matters. Manage processing new hire documents and payroll file maintenance.Process employee timesheets and payroll based on the scheduling periods. Update and maintain employee files. Track, distribute applications and resumes including inputs and update the Human Resources database. Pre-screen and coordinate scheduling of candidates for the Recruiter and Staffing Manager to interview. Pre-screen and coordinate the scheduling of candidates for interviews, physicals, background checks, and orientation.

Serve as the first point of contact for the company at the front reception area. Answer, screen and route telephone calls. Route correspondence to appropriate staff members. Respond independently to inquiries and document specified calls. Serve as clerical support for managers and administrative staff. Review and submit accounts payable request forms for various departmental expenditures.Manage the reservation and maintenance of three conference rooms.Compose, prepare, and update employee information for the emergency contact list.Organize and plan food orders for luncheons or meetings. Arrange and confirm of travel accommodations for employees. Make car service reservations, and contact building maintenance when needed. Use POD, CIS, Prospector Mainframe to prioritize and monitor work flow; act as a resource for co- workers and clients working with various stock trades and balancing share information.Pull client account information; handle confidential information for employee files; updating and distributing business critical plan to administration

Answer, screen and route telephone calls and correspondence to appropriate staff members; Provide clerical support for managers and director or staff as needed; Preparation and filing of corporate legal documents.Take and transcribe dictation, compose and prepares confidential correspondenceMaintain database, creates word processing and spreadsheet files; assist data coordinator in monitoring, and integrating program evaluation, and data management functions of the company.Set up files and forms for data collection and analysis, prepare statistical and narrative reports for internal and external review, and assist consultants and management level staff with statistical projections for prospective customers.

Greet and welcome guest upon arrival; register guests into the computer, verifying reservation, address and credit information; registration and checkout.Manage cashiering, posting all room and tax charges and balance charges in a timely and efficient manner; runs various reports, ensure all charges are processed and accurateResponsible for auditing daily transactions of the hotel during the overnight shift; communicating any issues with management.

Assist customers with inquiries and purchasing, operate the cash register; manage monetary inventory at end of the closing shift.Manage floor maintenance and maintenance of visual displays; stock replenishment and merchandise inventory; promote and input new credit applications.Refer, place and follow up on catalog orders. Responsible for checking in till drawer for the department.Answer six-line telephone, receive and direct telephone inquiries to various departments, responsible for the merchandise sales audit; sort and file various daily transactions.

Answer, screen and route calls and correspondence to appropriate staff members. Type, file, sort and process materials; maintain records; process records.Run reports to compose and edit correspondence.Provide information to the public concerning departmental operations.Operate equipment including: word processors, microcomputers, computer terminals, copy machines, ten-key calculator and fax machines; Prepare new file folders as needed, answer telephone and assist callers by providing information. Post, encode, and transmit data from source documents, key-in commands to locate files.Responsible for managing staff reception desk and customer service. Trained of service repair procedures for Nextel phone units. Assisted and completed projects assigned by supervisors. Excellent repore with customers, peers, sales reps, and management. First Quarter 2001 PSV -People- Service-Value Award Winner.

Business Administration Major

H.S. Diploma

Business Administration Associates, Major

Business Administration Associates, Major