Jo Robbins Email & Phone Number

Solihull

• Produced standard and Chair’s agendas for Board meetings
• Created meetings, agendas and uploaded documents to Diligent (board package)
• Attended Board meetings, in-house and using MS Teams and provided accurate comprehensive minutes, action trackers and assurance reports in a timely manner
• Assisted with Board Member recruitment and induction
• Co-ordinated all administrative work in relation to the official signing and sealing of legal documents and offered advice to colleagues on governance approaches
• Provided full training to team members on the signing and sealing process

Solihull, West Midlands

• Produced test schedules for the team and undertook extensive testing on the new Scheme Accounting Module (SAM) prior to go-live
• Produced flow charts in Visio to assist with Section 20 procedures
• Collated property data to ensure cost coding was streamlined across the business
• Familiarised myself with ArcGIS to map the association’s properties, combining areas and ensuring all descriptions and codes were linked and correct
• Co-ordinated events including training and service charge project board meetings
• Provided support for meetings including preparation of agendas, reports and minute/note as well as producing action plans and chasing actions

Midlands

• Provided a comprehensive service to three directors, planned, prioritised and delivered work to meet tight deadlines
• Produced comprehensive procedure guide for the administration of company credit cards within the organisation and re-wrote the guide for credit card users
• Created a comprehensive procedure guide for the role of Group Finance PA with detailed instructions for the effective transition for the new staff member
• Proof read financial statements, ensuring all additions cross cast, notes agreed to references throughout the document, arranged signature of and ensured all filing deadlines were met
• Reviewed and streamlined the online filing system for the team for retention and retrieval of documents
• Analysed data provided for senior management team meetings and queried any issues in order to provide an update at the meeting

Leamington Spa

Warwick