Jonalyn Grageda Email & Phone Number

Sacramento, California, United States

KEY RESPONSIBILITIES• Administrative Taskso Creates, edits and distributes documents, presentations, reports.o Organizes and files important documents and records.o Manages expense reporting.• Calendar Managemento Maintains internal calendar, tracking upcoming events, meetings, and deadlines.o Regularly reviews emails, meeting invites, and other communications to identify potential new calendar items.o Adds new events to tracking calendar upon receipt of details. o Distributes updated calendar newsletter to GLA team monthly.• Data Managemento Enters and manages data in Salesforce. o Tracks project data using Salesforce and Google Sheets. o Collects and analyzes data for projects.• Executive Supporto Acts as initial point of contact for senior executives. o Responds promptly and professionally to internal team members and external clients/agencies on behalf of senior executives as directed.o Routes information to appropriate team members.o Identifies priority items that require urgent attention.• Marketing Support o Assists Marketing Department in managing company social media sites.o Posts content, monitors engagement, etc. on social platforms as directed.o Ensures secure filing and record-keeping for marketing collateral and campaigns.• Meeting Managemento Schedules meetings for executives when requested.o Sends calendar invites to participants and set up video calls.o Prepares agendas and relevant documents for scheduled meetings. o Takes notes and minutes during meetings.o Distributes minutes to participants after meetings.o Follows up on action items as needed.• Salesforce Activitieso Manages Salesforce activities.o Verifies and encodes new opportunities in Salesforce.o Creates and edits documents, reports, presentations in Salesforce.o Organizes crucial documents in Salesforce.o Creates user guides and flowcharts for Salesforce onboarding.o Follows protocols for tracking in Salesforce.

Singapore

• Check the project management board's new submissions uploaded by data entry specialists for evaluation.• ⁠Record the provider’s information in the QA tracker.• Perform a quality check on data encoded by the data entry specialists in the database.• ⁠Record the details of the review on the project board entry, with feedback for revisions.• ⁠Perform follow-up rounds of quality checks of the previous providers reviewed until all the necessary changes and missing information are completed by the data entry specialist. Once all issues are resolved, the submission is moved to the completed list.• ⁠Attends daily huddles to update the team's progress and workload, and to assist as needed.• ⁠Assist provider services in generating ad-hoc reports.• ⁠Assist colleagues in successfully driving through efforts as a team.• ⁠Prioritize and complete critical work issues and communicate with the team leader and supervisor.

Atrium Garhoud, Dubai, United Arab Emirates

• Manages documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files, and database• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects.• Receive tender documents and material specifications from the Project Managers and examine the requirements. Coordinate with the client/consultant on clarifications.• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers, and raise purchase orders on the most cost-effective and viable supplier.• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders.• Update Financial Status Reports to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects.• Distribution of relevant reports to different divisions like Design/ contractor and update them with the project's progress/ status.

Silicon Oasis, Dubai, U.A,E.

• Encrypts fuel transport invoice and updates transport status regularly in the system (Hawkeye and TRAX)• Ensures all invoices are verified accordingly and that correct rates are used.• Records and updates processed invoices master list for monthly financial reports submission.• Maintains and updates claims master list for KPI analysis, proactively identify potential risk.• Categorize financial risk then recommend costs analysis and management.• Assist the Claims Supervisor in providing ad-hoc reports per request. • Performs value stream mapping process, and recommends solutions to enhance team objectives and goals.• Manages and supervises the team from time to time. • Responsible for providing a daily percentage of work done – encoded against receipt.• Researches and prepares confidential and sensitive documents, and briefs the Supervisor as required.• Support colleagues in helping successfully drive through projects as a team• Prioritize and complete important work issues, and liaise with team leader and manager. • Ensures fuel loss is validated properly and chargeback and computation submitted timely to avoid revenue loss.• Communicates with Global Operations (theatre-based) to ensure and confirm fuel delivery.• Identifies valid and invalid Fuel Receiving Report in the system for verification processing or cancellation. • Preparation and reconciliation of supplier and contractor invoices for approval by senior management.

Al Rigga Deira, Dubai, U.A.E.

• Assists in the initial screening of potential employees by preparing all the necessary forms and documents.• Prepares and assists the HR Manager with interviews, performance reviews, and meetings. • Informs and assists interviewed applicants regarding interview outcomes, requirements, and deadlines• Arrange travel booking for stakeholders, department heads and managers. • Books appointments, and organizes and schedules meetings as required for the CEO and Managers. • Updates and audits travel information and billing transactions through SAP. • Assists in the Visa processing for both UAE & Non-UAE employees. • Records meeting minutes, and reminds managers and committee heads for monthly HR reports.• Maintains the comprehensive administrative filing system including archival and storage inventories.• Maintains and promotes confidentiality in handling sensitive business information. • Assists customers with inquiries regarding product information and complaints. • Provide staff support with the company’s system requirements and processes.• Assists in processing the company’s official letter requests.• Facilitates staff requests for ITP Procurement & Software products and services for employees. • Disseminate group email for important information from meetings, reports, policies, and updates. • Receives quotations or invoices for encoding in SAP, coordinates with head office in acquiring asset and vendor information, and communicates with external suppliers for payment processing.• Receives retail store account and bill statements and appropriately coordinates with each department for checking and payment. • Coordinates with local office suppliers regarding requests, clarification, quotes, approvals, and payments. • Corresponds with hotels in reservations and bookings, auditing expenses and approvals.

Al Nasser Square Deira, Dubai, U.A.E.

• Assists and answers inquiries for the Human Resources Office.• Assists in the processing of company-related letter requests such as Salary Certificates, Salary Transfer Letters, and Employment Certificates.• Receives quotations or invoices(LPO) for input in SAP, coordinates with Retail Head Office in acquiring asset and vendor information, and communicates with external suppliers for payment processing.• Coordinates with local suppliers for supply orders, and collaborates with HR Executives.• Maintains the comprehensive administrative filing system including archival and storage inventories.

Angeles City, Philippines

• Monitors, records, and reports staff’s pertinent data including a summary of time cards.• Assists in parent and child interviews for admission.• Assists in the school’s extracurricular activities such as outreach programs, field trips, etc.• Organizes daily workload according to what is a priority to ensure that all approved Job Order slips are duly accomplished and delivered on time.• Design forms, update files, and print manuals and other school publications.• Assists in distributing Development Assessment Report and conducts activities of students.• Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.• Updates each student’s bin card/books of accounts.

Associate'S Degree, Computer System Design And Programming

1St Year, Bachelor Of Science In Nursing

High School

Primary School