Jonathan Aclan Email & Phone Number

Menlo Park, California, United States

Pleasanton, California, United States

San Francisco Bay Area

•Produce, organize and execute several large-scale all Engineering meetings annually such as our Developer Hackathons, several corporate team Off-site Meetings and our Connect Conference attended by 800+ DocuSign software engineers from all over the world•Effectively manage a 1.5 million budget for all internal department events•Own department’s culture and employee experience by creating and maintaining a positive, rewarding work environment through social setting such as happy hour, team building, lunch and learn and more•Collaborate and act as liaison to other DocuSign Departments and with outside agencies and organizations•Create processes for successful vendor management operations to include onboarding, purchasing and invoice processing•Long-term planning to create initiatives that further the department's overall goals•Identifying potential problems and points of friction and working to find solutions to maximize efficiency and productivity•Observing, reviewing, and analyzing processes to identify inefficiencies and areas where improvements could be made•Coordinating different teams to foster exchange of ideas and provide cross-team learning opportunities•Created and own the new hire onboarding program to make sure new hires feel welcomed, equipped, and make them feel the sense of belonging when they join the team

San Francisco, Ca

Develop, direct and execute all large marketing events (1000 attendees or greater) for the University of Phoenix (UOPX) as well as provide guidance and assistance to smaller events (100 attendees or less) and other internal and institutional events. Manage the budget, contracts, design/branding, communication, compliance, and production of events ensuring that goals and objectives are achieved as related to the vision and mission of the university•Designed, organized, and executed national conferences, trade shows, regional campus and institutional events within a designated time frame and budget•Partnered closely with product marketing and sales team to define program strategy and messages to match the overall event goals content strategy•Enforced university’s brand standard compliance•Collaborated with multi-department personnel to coordinate timely and effective design and communication of events and activities•Maintained proactive and successful relationship with our legal team for brand and logistic compliance•Maintained relationships and managed contracts with third party vendors and business partners which resulted in successful execution and ongoing cost savings to the university•Sourced and trained university employees to assist with event activities by using assignment-based training decks as well as directed and coordinated activities of event staff to ensure pre-event projects are on schedule and within prescribed budget•Developed metrics which included analysis and forecast trends and ensuring cost effective strategies using various metrics from other events

San Francisco, Ca

•Owned and managed event planning, logistics and execution from concept to finish•Prepared all internal and external meeting and event materials and logistics such as (but not limited to) space/venue, food/drink, transportation, scheduling, trade show registrations, registration app problem solving, marketing collateral, giveaways, signage/graphics•Prepared, submitted and tracked expenses, purchase orders, invoices and contracts with both internal and external business partners•Handled sensitive executive team members matters with tact and diplomacy•Made independent decisions concerning levels of priority and delegated when appropriate•Provided reporting dashboard to management team regarding pending and upcoming projects

San Francisco, Ca

•Supported the Managing Director for Consulting with different projects, events, business operations and administrative tasks •Partnered with the events team in planning and execution of internal events•Primary resource for project and event coordination for the Consulting team•Led the strategy, planning and execution of quarterly staff meetings for 500 attendees, company holiday party and other ad-hoc consulting events•Served as a liaison to the partner’s client team, internal/external clients•Effectively managed the annual budget for the entire practice by sensibly allocating the money to the different teams and initiatives as well as keeping track of the different team’s expenses using MS Excel•Researched and maintained vendor relationships to get competitive quotes to achieve cost savings•Created important emails, meeting requests and other communications on behalf of the Managing Director•Created and maintained new client opportunities on the company’s sales database

San Francisco

• Effectively supported the President of the company • Maintained high-level calendar-management in scheduling and coordinating numerous meetings and events• Prepared meeting agenda for the President• Proofread outgoing correspondence for executives• Assisted in conflict resolution by utilizing good-judgment and problem-solving skills on President's behalf• Processed President’s time sheet and allocated time to the correct business unit• Prepared and tracked expense reports• Handled incoming emails, calls, voice mail messages, and mail and filtered information for the President• Handled all domestic and International travel for the President• Managed the Presidents’ annual office budget• Interacted with clients and served as a liaison • Prepared and tracked conference registrations• Coordinated executive meeting food/catering requests• Scheduled interviews for employment candidates• Researched potential clients’ companies and their leadership team• Processed time sheets for freelancers and temporary employees• Handled and planed company parties and events• Prepared purchase order for invoices• Maintained the organizational chart for the whole office

San Carlos, Ca

• Effectively supported the EVP/CFO and the Senior Vice President/General Counsel• Scheduled and prepared all documentation for all Board of Directors meetings• Scheduled and prepared for quarterly earnings conference calls• Screened calls for CFO and Investor Relations• Handled all domestic and international travel for the team• Maintained multiple executives calendar• Processed purchase orders requisitions of the team • Responsible for ordering office supplies for the department• Maintained company Corporate Credit Cards account• Prepared and tracked expense reports for the executives • Organized and maintained filing system for all legal documents• Responsible for searching and printing of SEC filings and press releases using the Internet• Scheduled and coordinated meetings and conference • Provided administrative support to the whole team• Responsible for setting up with the operating system, emails and phones for the newly hired employees• Scheduled appointments for candidate interviews

San Francisco

• Provided administrative support to Partners, Senior Managers and Managers• Organized, scheduled and coordinated company events, meetings and conference calls • Maintained executives’ calendars and address books using Lotus Notes and Palm Desktop application• Responsible for maintaining multiple databases• Processed check requests for the whole group• Handled incoming and outgoing calls for executives• Prepared different correspondence for the group• Responsible for Partners’ time sheet and expense reports using Trax application• Handled travel arrangements including hotel reservations and car rental for ten executives• Researched potential clients or existing clients using the Internet• Assisted executives in searching and printing 10Ks, S3s, S8s and press releases of client using the Internet

San Francisco Bay Area

• Provided administrative support to the regional Vice President and the regional Controller• Scheduled office meetings and conferences• Maintained office calendar of activities• Handled travel arrangement, hotel and car rental for the office executives• Ordered and maintained office supplies, equipment and furniture• Processed invoices for accounts payable using coding, matching and data entry• Processed employees’ expense statement, check requests, vacation requests and time sheets processing

San Francisco Bay Area

• Performed general clerical duties and provided general administrative support to the entire office• Handled incoming and outgoing mail and faxes• Ordered supplies and office furniture• Helped out in the reception and phones for breaks and lunches• Maintained accounting department files such as accounts payable, accounts receivable, and various accounts• Responsible for coding, matching, data entry, check running and processing invoices for accounts payable• Prepared deposit slips and made the daily run to the bank for deposits and other financial transactions

San Francisco Bay Area

• Handled high volume of incoming calls and demonstrated exceptional customer service resolving problems • Responsible for maintaining and updating customer files for tracking purposes• Trained new hire representatives and assisted supervisor with the representatives’ performance review

Master Of Business Administration (Mba)

Bachelor Of Science (B.S.), Business Management