Jon-Paul Giancola Email & Phone Number

Pittsburgh, Pa, Us

New York, Ny, Us

As the founding member of the Workplace Services team, created an understanding of the need for the support provided by the team. Built a team of three staff across the U.S. and provided coaching, direction, and mentorship. Leads planning discussions, plotting the direction of the team, prioritizing projects, and setting team and individual OKRs and goals.• Submits requests and oversees the budget of $4m, including rent at multiple locations, catered daily meals, special events, and supplies.• Leads the Workplace Services team in continually looking for cost savings across all projects and programs, reducing the monthly daily lunch budget by an average of $3,200 per month, reducing supply expenses by 75%, among other savings.• Spearheaded locating additional office space during a time of rapid hiring. Was able to find office space for immediate use while negotiating a new lease. Worked with building management and vendors on the new office layout, construction, and furniture purchase and installation while finding a cost saving of 75% per workstation for the furniture.• Seamlessly moved employees from three office suites to one in a new building. Worked with multiple stakeholders, including the business unit, I.T., building management, and vendors, and completed the move without disrupting business operations.• Analyzes and identifies underused spaces and drives closing of offices and moving furniture and equipment to new locations for use.• Manages the selection and implementation of new services and vendors, including an in-office lunch and snack marketplace, alternative workspace options for remote employees, and an online employee engagement and recognition portal.

New York, Ny, Us

Played a crucial role in balancing capacity planning during peak hiring months by ensuring every onboarding class was well supported, and each batch could complete their trainingrequirements; this was critical for business continuity and for the teams to scale.

Your Alchemist Life was created to help you to live life to the fullest. Who we are is inextricably tied to the environment we move in. My intention is to provide you with a holistic source for your transformation through Alchemical Life Coaching and/or Interior Consulting. I can work with you to identify your needs and partner with you on your growth and expansion.I am at my best when I am helping clients discover deeper levels of themselves and bring balance and bliss into their daily lives. Using my gifts of intuition, insight, and presence, I will work with you to identify and release that which no longer serves you in your personal life and the environments in which you live as you expand love, joy, and bliss.

San Jose, California, Us

Provided senior executive administrative support to the Senior Vice President, the Vice President, and 50 computer engineers, including domestic and international travel planning, calendaring, creating and submitting expense reports, approving expense reports and travel requests on behalf of the executives.Managed logistical support for planning meetings, spearheaded the organization, and implementation of all-hands meetings, both in-person and virtual, for over 1,200 global employees. Incorporated working with leadership on setting the agenda, liaising with IT and international site partners for IT/AV requirements, scheduling and setting up conference space, ordering meals & miscellaneous support, and providing other logistical support as needed.Supported annual training events that brought an average of 300 people on-site from all over the globe: this included registration of participants, meal and special event planning, visa invitation letters, and on-site support.Mentored and trained other Executive Administrators on administrative processes, including establishing a quarterly call to share information and best practices and offering ad hoc advice/guidance to organizational Executive Administrators.Gave HR support to site hiring managers, including pre-screening candidates, setting up in-person and virtual interviews, worked with candidates, hiring managers, and corporate travel to set up flights and hotels. Worked with candidates to ensure that any required expense reports were submitted and paid out. Completed all on-site onboarding activities, including setting up the new space and equipment, and completed I-9 verifications.Provided continual first-level, on-site IT support. Worked with IT on launching the One Print program in the office, coordinated the delivery and installation of new equipment, including a new copy/printer/scanner. Assisted IT with laptop set up for new employees/interns and with inventory control of laptops/desktops.

New York, Ny, Us

Conducted an audit of hard copy, shared drive, and the Global Electronic Pharmaceutical Information Center (GEPIC) files for over 600 files and 2,500 promotional pieces for four major drug products, ensuring all files were accessible expeditiously manner.Coordinated the completion and submission of over 150 FDA Form 2253, including over 700 promotional pieces.Proofread promotional materials, maintained/updated databases and tracking spreadsheets to ensure the timely and accurate retrieval of information for auditing or management requests.Provided administrative support, including preparing and compiling promotional materials for submission.

Bethesda, Maryland, Us

Provided senior executive administrative support to the Presidents of two wealth management organizations, including scheduling meetings, domestic and international travel arrangements, and maintaining confidential files.Maintained contact lists and completed quarterly mailings and other marketing matters, including creating and implementing a cold-call email marketing program targeting potential clients, verifying mailing addresses, and mailing customized marketing materials.Created a wine cellar tracking system to ensure all bottles purchased as marketing gifts were accounted for from receipt of shipment to dispensing to the recipient, including creating expense reports as needed.Reduced severe backlog of expense reports created by the vacancy of the position.

Rockville, Md, Us

Provided senior executive support to the Managing Partner and Chief Operating Officer by managing day-to-day activities, scheduling meetings, and making travel arrangements, including personal travel.Independently administered the Potential New Client experience from initial contact through retainer; automated the Retainer Agreement process ensuring completion of all required documents in a timely and efficient manner, and created efficiencies throughout the office by implementing organizational changes.Managed daily operations and administrative processes; acted as a non-reporting supervisor to the Billing Specialist, Receptionist, and Administrative Assistant.Downloaded interviews of the Managing Partner from DVD, putting the files through two conversions into an editable format and editing them into three to five-minute segments for posting to the firm website.Supported legal team, including document preparation, drafting and finalizing correspondences, and package quality control, for the submission of the Foreign Bank and Financial Account Reporting submission for clients, meeting or exceeding all deadlines, and ensuring information submitted complied with IRS guidelines.

Pasadena, Md, Us

Provided data entry and quality control in support of a pain medication study, entering nursing notes, vital signs, and other information, and responded to queries from the study sponsor per strict study protocols and timelines.Downloaded and saved data from participants' pulse oximeters.Prepared and tracked the shipment of lab kits following study protocols.Provided participant care in the absence of medical staff ensured participants' safety and comfort.

Silver Spring, Md, Us

Supported concurrently the senior executive management of the newly founded Center for Tobacco Products and the Office of the Commissioner by establishing and managing administrative programs, projects, and policies.Liaised between management, contracting office, and vendors overseeing the procurement and installation of office equipment and furniture totaling over $2.7 million, as well as successfully relocating staff to new offices.Managed the FDA and the Office of the Commissioner Honor Awards programs, which included calls for nomination, requested additional information from nominators, and announcing Award recipients.Chaired Office of Commissioner Honor Awards Committee meetings and provided administrative support to the committee, including the creation of nomination review books and coordination requested edits to nominations.Provided logistical support to the Office of Operations All-hands meeting, including creating and analyzing survey results; provided logistical support to the exhibitors, set up and testing the teleconference capabilities, and worked with graphics on marketing materials, and liaised with stage vendor for pricing.Participated in developing the Office of Commissioner Administrative Manual, a group of documents that provided administrative information to center employees.Provided logistical support, including travel, teleconferencing, and video conferencing for 3 to 5 locations for Call Center Implementation meetings throughout the U.S.Worked closely with the Director, Operations Officers, and the interim budget analysts to review the Staff Manual Guides and developed processes and reporting procedures for the newly implemented Resource Center.