Jose M. Gil Email & Phone Number

Fairfax, VA, US

Washington, District Of Columbia, United States

• The Administrative Assistant II provides administrative support to the Director of Administration and Administrative Operations Advisor at the Pan American Health Organization. Key responsibilities include:
• Drafting articles, reports, and technical documents in English and Spanish, ensuring accuracy and adherence to organizational style
• Reviewing and processing official directives, general information bulletins, and declarations of emergencies, ensuring compliance with established guidelines
• Receiving, reviewing, and distributing incoming communications, identifying items requiring immediate attention, and ensuring completeness and compliance with standards
• Assisting in the coordination of meetings, conferences, and events, preparing correspondence and documentation as needed
• Establishing and maintaining electronic files and controlled reference material, conducting research, and compiling summaries as requested

Fairfax, Virginia, United States

• Conduct meticulous analysis and evaluation of search engine results based on specific search terms.
• Provide feedback on the relevance and usefulness of web pages in search engine results.
• Analyze search engine results to ensure accuracy and relevance.
• Report on qualitative data and measurements to rate the relevancy of search engine results.
• Provide recommendations for optimizing search engine results.

• Anticipating guest needs by being highly knowledgeable in the inventory to ensure an effortless experience.
• Properly prepare, pack, and sort guest orders for shipment using the correct materials promptly.
• Supporting the team in performing daily goals alongside boosting production goals.
• Utilizing Workday for employee data management, including maintaining employee records, generating reports, and processing payroll

Spain

• Coordinated logistics for internal and external meetings, prepared documentation for contracts and agreements and managed filing systems for overseas program funding.
• Drafted and/or edited a variety of written documents (emails, memos, reports, etc), including but not limited to internal and external correspondence, briefing materials, and talking points for meetings and events.
• Served as the first point of contact and liaison for all internal and external matters, helping to screen, prioritize, and respond to requests as needed.
• Worked with various officials at all levels within the organization, field activities, government agencies, and contractors, including representatives of foreign government programs.
• Supported strategy execution by ensuring project-based tasks and assignments across the office were followed up on and completed effectively, and on time.

Badajoz

• Planned, supported, and implemented logistics for chess events.
• Coordinator of sports activities, budget control, cashier, inventory control, relationship with media, and organization of chess events and competitions.
• Responsible for day-to-day operations, supervised the maintenance and alteration of federation office and equipment, arrangement and housekeeping of office facilities; purchased office supplies, furniture, etc. for the.
• Prepared weekly reports and summary reports for the board of Directors. Liaise with employees and management.
• Managed customer support on services, as needed.