Joseph Anwar Email and Phone Number

Administration & logistics and Archiving

Managing “Assets Control, Staff Transportation, Tools Maintenance, Service Cars, Housekeeping & Catering Services, Civil defense issues, Telephone Lines with auto dialer Hotlines Services “for 3 Main buildings + 43 Branches”.Achievements: • The restructuring Transportation plan for staff with saving 150k/Month with high quality and safety services. • Manage service cars & limousines with saving about 50% from the monthly cost.• Improving Housekeeping & Buffet services at 3 main… Show more Managing “Assets Control, Staff Transportation, Tools Maintenance, Service Cars, Housekeeping & Catering Services, Civil defense issues, Telephone Lines with auto dialer Hotlines Services “for 3 Main buildings + 43 Branches”.Achievements: • The restructuring Transportation plan for staff with saving 150k/Month with high quality and safety services. • Manage service cars & limousines with saving about 50% from the monthly cost.• Improving Housekeeping & Buffet services at 3 main buildings and 43 branches.• Handling all Security issues “Acting as Security Manager “for 8 Months.• Got highest performance Evaluation for the first year 2018 “Exceed Expectations “.The details as following:-• Prepare, control, and manage the annual estimated budget for all related functions.• Ongoing leadership, support, and guidance to all administration teams & function.• Manage the fleet, transportation operation, Insurance, workshop repairs, and services.• Supervise and monitor Buffet & Housekeeping vendors and keeping up services and facilities.• Monitor and supervise Tools Maintenance for the HQ & Branches.• Plan, administer, and control budgets for contracts, equipment, and supplies.• Monitor the facility to ensure that it remains safe, secure, and well-maintained.• Direct administrative activities directly related to providing services.• Monitor suppliers to ensure that they efficiently and effectively provide needed goods or services within budgetary limits.• Supervise Civil Defense issues for HQ and Branches.• Manage Bank Assets and monitor moving assets to the branches upon needed.• Supervise and monitor branches licenses and maintain proactive external relationships with key stakeholders including government relations to ensure the continuity of business operation.• Establish or implement departmental policies, goals, objectives, or procedures. Show less

• Prepare & Control FM budgets in strict accordance with financial policies and procedures.• Develop the goals and objectives to projects facilities Dept. as well as policies and procedures • Manage the maintenance of the site offices including all buildings, caravans, equipment, tools.• Oversee accommodation needs and develop the accommodation strategy with HR Dept. to be align with company‘s goals and objectives.• Ensure that all Office Service Equipment and contracts are… Show more • Prepare & Control FM budgets in strict accordance with financial policies and procedures.• Develop the goals and objectives to projects facilities Dept. as well as policies and procedures • Manage the maintenance of the site offices including all buildings, caravans, equipment, tools.• Oversee accommodation needs and develop the accommodation strategy with HR Dept. to be align with company‘s goals and objectives.• Ensure that all Office Service Equipment and contracts are managed effectively and efficiently to provide a customer focused services. This includes transport, stationary, postage, tools, water coolers, etc….• Manage the mobilization plan for new projects and ending of projects including moving caravans, furniture, equipment, tools and another services like transportation, accommodation, catering, seating plan and maintenance.• Manage light construction works like Rest areas, Archiving areas, Parking areas for cars and heavy equipment, Mosque, Cafeteria or restaurant, Water treatment station, Etc…..• Verify department employees time-sheets and Project’s workers time sheets for accuracy and compliance with company policies and procedures.• Managing the performance of facility staff.• Direct, supervise, and evaluate department staff for all projects, ensure staff receives training related to specific job tasks and responsibilities.• Develop, implement, and supervises preventative maintenance and renovation program and Schedules and supervise maintenance workers in all projects and upkeep and repair all utilities.• Managing transportation service for staff at all projects ( routes – prices )• Managing housekeeping and buffet services for all projects.• Managing Heavy Equipment and Tools for all projects including rental equipment and tools upon request.• Managing Accommodation for project’s employees and visitors in different cities with high standard of safety and quality. Show less

1- Managing building maintenance service in HQ and the branches upon quarterly plan. Provide full support to building maintenance supervisor and maintenance team to provide the services to the highest efficiency and quality and reduce the proportion of the faults the minimum.2- Managing service cars to meet company needs including business missions and follow up service cars maintenance.3- Managing housekeeping staff, buffet and catering services in HQ with daily follow up to monitor &… Show more 1- Managing building maintenance service in HQ and the branches upon quarterly plan. Provide full support to building maintenance supervisor and maintenance team to provide the services to the highest efficiency and quality and reduce the proportion of the faults the minimum.2- Managing service cars to meet company needs including business missions and follow up service cars maintenance.3- Managing housekeeping staff, buffet and catering services in HQ with daily follow up to monitor & improve wherever applicant the quality of service. 4- Directing, coordinating & planning essential central services such as reception, mail, archiving, housekeeping, landscape, and parking.5- To develop a service culture across the various service lines ensuring positive customer experience through transportation & catering services by annual survey.6- In charge of negotiating with suppliers, clients, vendors or service providers who work on company premises.7- Responsible for managing company major bids starting from drafting & preparing all documentation needed to obtain the bids for the different services( selling company cars, selling scrap, Major company assets.8- Drafting a budget for all expenditure for the department & work throughout the year to keep cost within the approved amounts. 9- Develop & Maintain a proactive relationships with key stake holders including the government relations.10- Handling all expatriates services regarding the accommodation & the requirements needed to provide them to have a stable living environment.11- Managing and Controlling any furniture in HQ and all company branches starting from budgeting, purchasing, moving from location to another and finally scraping and selling up. 12- Responsible for managing branches in 2 governorates ( Giza & Qaliub) by:• The involvement in day to day operation of the branch through coaching, counseling, coordinating with team members in charge & Follow up through weekly, monthly reports. Show less

• Using SCALA Accounting system, preparing the payment proposals for all posted invoices/advances, print checks register, and typing the checks to be signed.• Preparing the letter of transfers for all wire transfers. And all official letters to be sent to inside and outside the organization.• Preparing the bankbook for all bank accounts to ensure that all cash received and cash disbursements are recorded on time and that bankbook balance are updated. And prepare the monthly bank recap… Show more • Using SCALA Accounting system, preparing the payment proposals for all posted invoices/advances, print checks register, and typing the checks to be signed.• Preparing the letter of transfers for all wire transfers. And all official letters to be sent to inside and outside the organization.• Preparing the bankbook for all bank accounts to ensure that all cash received and cash disbursements are recorded on time and that bankbook balance are updated. And prepare the monthly bank recap reports and bank reconciliation reports for all operated bank accounts.• Doing vendor’s withholding taxes and prepare the settlement check to be submitted with the relevant tax form to the tax authority on a quarterly basis. In addition, prepare a certificate for all vendors for their withheld tax for each calendar year to be furnished to the tax authority by each vendor. • Doing Finance department filing system including the monthly financial reports to ensure its completeness with defacing all invoices/bills with either “received” or “paid” stamp as needed.• Preparing all the needed samples for any received internal or external audits, and ensure that all submitted.• Assist in the preparation of the financial reports required for submission to HQ, donors, or other entities.• Organizing workshops that i organized three workshops for CARE USA. • Working as an accountant starting from 1/1/2008 to 30/4/2008 and did the following tasks: Data entry for all requests. Monthly payroll for national staff Monthly income tax, social insurance sheets. Monthly Cash Flow sheet for the organization. End of service claim for separated staff. Database Administrator. Monthly transportation allowance for national staff Adjustment for monthly bank charges. Show less

• Cash Movements Statements.( Daily )• Payable & Receivable responsibility.• Preparing Financial Statements manually and by computer. • Assist in Operations (Booking - Prices negotiations - Credit rules).• Very good background about Air tickets rules (IATA – PSP).

• Petty Cash for Administration Department.• Assistant for Administration Manager.• Preparing Salaries & Incentives sheets.• Insurance Documents ( Cars, Buildings, Projects )