Document Controller Duties and Responsibilities• Preparing Submittals in digital and hard copy format such as Material Approval Documents (e.g., MR Material Request, MTA Material Technical Approval, TBE Technical Bid Evaluation, AR Award Recommendation for P.O. Placement) Technical Submittals (e.g., Shop Drawings, Red Line drawings, Technical Query, Method Statement, QCP, Energization Package and whichever document needed to be submitted.• Updating Submittal Tracking logs and storing files for project common record.• Proofread filenames, titles, and submittal details to streamline submittal and avoid rejection.• Scanning, filing, and transmitting various documents and adhering to digital filing procedures, organizing revisions, and tracking changes.• Carefully reviewing all documents and reports for completeness and accuracy.• Maintaining document archive and file server of approved documents and drawings to provide easy traceability and retrievability. • Allocate unique documents numbers to internal documents and incoming external documents tracked in a database.• Assisting QC Inspectors for RFI preparation and response scanning. • Assisting on Preparation of Energization Packages based on guidelines provided by SPARK. Site Administrator Duties and Responsibilities• Maintain Project documentation such as project plans, various reports, and correspondence.• Coordinate procurement of materials and services needed for project execution.• Support problem-solving and decision-making processes to keep projects on track.• Document project processes and maintain project files for audit and reference purposes.• Gate pass Application for Visitor, Suppliers and Material Delivery• Organize and schedule meetings and prepare meeting agendas and minutes

• Proofread filenames, titles, and submittal details to streamline submittal and avoid rejection. • Scanning, filing, and transmitting various documents and adhering to digital filing procedures, organizing revisions, and tracking changes.• Carefully reviewing all documents and reports for completeness and accuracy.• Maintaining document archive and file server of approved documents and drawings to provide easy traceability and retrievability. • Established and managed documents distribution matrix and document control register.• Allocate unique documents numbers to internal documents and incoming external documents tracked in a database.• Converting documents from one application to another, including cleaning, formatting, and applying styles as needed.• Completing transmittal logs and storing files for specified durations.• Uploading various documents (e.g., company procedures and policies) to EDMS, routing for approval.• Performed documents reproduction, printing documents from electronic sources such as e-mail attachments, PDF files, and cloud storage.• Creating data books in physical, digital, and CD formats.

• Updating, Monitoring Budget Man-hours for project Key Progress Indicator (K.P.I.)• Generating Department Reports such as Monthly Turnover Report & Monthly Activity Report, Board Meeting Reports, and other Management Reports• Generating Weekly Timesheets for payroll• Generating / Controlling Invoice requests to the client after project completion.• Temporary Plant ID/ Access application for a site visit or kick-off meeting• Document Controlling, Recordkeeping• Assisting on Daily Planning Schedule for Projects• Monitoring/Requesting Office Stationery items• Preparing Meeting Agenda and Minutes of Meeting• Reliever for Receptionist when required• General Support