Joseph Mwale Email and Phone Number

Role DescriptionTo develop and implement all Human Resource Strategies, Policies and Procedures, and provide advisory services to Management and staff.Duties & ResponsibilitiesRecruitment and Selection:• Coordinating all Recruitment, Selection and Induction programs and Ensuring compliance with the company’s policy and procedures • Issuing contracts of employment and associated paperwork to all new colleagues and issue contractual amendments as necessaryHR and Payroll Administration:• Ensuring that all employees are issued timely with a contract of employment and associated paperwork as necessary.• Ensuring all data for Payroll processing has been verified, is accurate and backed up by relevant documentation and forms such as time sheets, attendance registers, leave forms etc.• Performance Management, engagement & best practice• Provide practical, accurate and professional advice to both staff and Management in the application of HR Policies and Procedures.• Undertaking ongoing policy review, ensuring necessary policies reflect contemporary practice and Ensuring consistency of applications across the company.Disciplinary and Grievance Procedures• Ensuring that the company’s disciplinary and grievance procedures are followed and implemented fairly and consistently.• Manage specific employment relations matters such as attending to labor disputes and liaising with regulatory authorities.Occupational Health & Safety/Risk Management• implement occupational health & Safety/Risk Management policies and procedures.• Coordinate all Health & Safety activities.Information Technology & Records Management• Ensuring appropriate and thorough electronic file management within the HR department is maintained.• Develop and prepare HR metric data and operational reports by creating, collating, updating and utilizing spreadsheets to analyze and trend data.

To develop and implement all Human Resource Strategies, Policies and Procedures, and provide advisory services to Management and staff.Duties & ResponsibilitiesRecruitment and Selection:• Coordinating all Recruitment, Selection and Induction programs and Ensuring compliance with the company’s policy and procedures through ensuring that all prospective employees are resourced efficiently and effectively.HR and Payroll Administration:• Ensuring that all employees are issued timely with a contract of employment and associated paperwork as necessary.• Ensuring all data for Payroll processing has been verified, is accurate and backed up by relevant documentation and forms such as timesheets, attendance registers, leave forms etc.• Performance Management, engagement & best practice• Provide practical, accurate and professional advice to both staff and Management in the application of HR Policies and Procedures.• Keeping up-to-date with developments, legislation and regulations relevant to Human Resources.• Undertaking ongoing policy review, ensuring necessary policies reflect contemporary practice and Ensuring consistency of applications across the company.Disciplinary and Grievance Procedures• Coordinate all disciplinary cases and Ensuring full adherence to policies, procedures and legislation.• Manage specific employment relations matters such as attending to labor disputes and liaising with regulatory authorities.Occupational Health & Safety/Risk Management• Implement and coordinate occupational health & Safety/Risk Management policies and procedures.Information Technology & Records Management• Ensuring appropriate and thorough electronic file management within the HR department is maintained.• Develop and prepare HR metric data and operational reports by creating, collating, updating and utilizing spreadsheets to analyze and trend data.

To coordinate and implement the Talent Management Strategy in the acquisition; identification, selection; engagement; retention, succession planning and career development. To implement the Company’s Performance Management systems; coordinate performance appraisals; analyze appraisal results and identification of training needs. Manage the employee separationsEnsuring that the recruitment process is adhered to. Ensuring correct Job descriptions and Job Adverts are prepared for the vacancy. Implementing a rigorous selection process during short listing and interviews that will identify Talent.. Taking lead in identification and co-ordination of the talent management processes and programs, including identifying, assessing, developing and reviewing high potential talent;Implementing the performance management system to meet the performance management system objectives.Collaborating with the line managers and training and development unit to develop/conduct training programs that align with talent management strategy. Ensuring compliance with contract periods; retirement; contract extensions; extension; notice of separation. Conducting exit interviews and providing relevant feedback to the company.Advising line managers on employee relations and initiate effective communication systems to ensure that staff have the correct interpretation of labour laws and conditions of service;Monitoring the company’s disciplinary and employment policies and practices to ensure that they are in accordance with the Industrial Relations Policy.Facilitating collective bargaining between management and the employees by putting logistics in place in order to have satisfactory negotiation results.Implementing the company’s safety, health and work environment policies;Managing staff loans, leave and medical schemes;Ensuring timely subscriptions for all employees are paid to professional bodies. Ensuing practicing licenses are gotten for all those professions that require one.

Providing Human Resources Management support to line management, coordinating training and development and other services to employees and managing the Lusaka office.

Attached to the organization’s processing plant to provide IR / HR services to operational employees and proactively manage harmonious industrial and employee relations through the two way exchange of information between management and employees to ensure emerging industrial issues are addressed.HR Customer Service – Provide quality HR services. Employee Communication – Keep employees well informed.Employees Welfare – Address all employee welfare concerns Union Interaction - Keep informed of emerging union issues.Department Guidance – Provide guidance and direction to heads of departments (HODs) Discipline & Grievances – Assist to address employee grievances and disciplinary matters Employee Separation – Ensure employee separations are appropriately processed Managerial Support – Support Supervisor by accepting delegated responsibilities diligently.

Recruitment and placement of company human resources. Monitor the utilization and performance of human resources through the staff performance appraisal system. Compensation - Salary and benefits administration. Produce monthly human resource reports for Dunavant.

Develop hiring plans and conducted interviews in conformity with the labor laws and the collective agreement. Administer employment contracts and timely processing of employee development (training, promotions & transfers) and separation.

Facilitate and support line staff and Management in Human Resources issues including maintenance of staff records to foster information storage, retrieval and avoid loss or misdirection