Josephine C. Email & Phone Number

Surrey, British Columbia, Canada

• Month end closing: Preparing GL accounts reconciliations (including Concur prepaid, AP trade); cleaning up reconciled entries; providing analysis on variances based on investigation on transactions• AP module Maintenance: Processing payment requisitions by reviewing for a. accuracy and approvals; b. compliance with various tax laws; Solving vendor issues by A. Picking correct vendors or B. Updating vendor master, or C. Identifying as new suppliers and liaising internally or externally to get bills processed; Clearing up overdue vendor accounts by analyzing items and/or obtaining confirmation from vendors; Setting up new vendors and keeping vendor master data up-to-date.• Processing stale-dated cheques and stop payments: Extracting vendor accounts and references for the batch report so that appropriate business units can follow up with payees; get stopped-payment cheques reversed or status reset if failed to cash in a speedy manner and payment re-issued correctly• Processing cross-application refund requests: Uploading entries exported from other systems, or manually posting approved refund reports, by validating all the submitted info; trouble-shooting for uploading failure, including format errors or human mistakes• Other functions as a supporting role: Running bi-weekly payments with screening for potential remittance failures, adding blocked items with approvals, analyzing other blocked items to ensure issue-free due items be paid on time; Releasing blocked invoices in MRBR and liaising with procurements; Creating documents and Setting up wire transfers for monthly payments;

Burnaby, Bc

• Full Cycle of AR: Reviewed customer invoices before sending out; Requested, recorded and applied down payment from customers; Reviewed requests of refund and issued credit for a. warranty returns, b. rebates, c. shortage, promotion discounts, etc.; Prepared aging report for weekly AR Aging Review with VP Finance, controller and President, provided updates and details on individual sub account basis.• Credit analysis & Maintenance: Set up customer accounts; Processed credit application by obtaining trade references and Dun & Bradstreet Reports if needed; Drafted Credit Review Request with all parameters obtained from different sources for management meeting and credit limit increase approval; Executed putting and lifting credit hold according to the company credit policy.Maintain the AR aging in a shape with an overall average 29 days to pay for 100+ active accounts.Managed to collect payments overdue for more than 2 years from either key or small accounts.• GL accounts maintenance: Reconciled SL with GL of accrued liabilities from operation; Cleaned up variances by fixing coding errors including wrong accounts or cost centers, etc.; Managed to clear up overstated customer deposits open for over 5 years.• Business analytics and process improvements: Customized dashboard KPIs for sales manager and his team; Created exception reports to catch operation mistakes such as mis-application of customer deposits, fulfillments without following instructions from orders, invoices generated but not sent to customers, etc.; Designed live AP and AR payment performance reports per Sales and Operation Department requested; Tested for implementation of new process/bundles such as Inbound shipments, Customer pricing updated, etc.Automated customer billing and customer payment rating by working with ACS team of Oracle;Created a few essential searches actively used by operation and sales.

Langley, British Columbia

• Full cycle of accounts payable:Prepared payments proposal in Access, Issued payments by cheque, wire transfer, ACH for vendors and employees. Made journal entries for intercom transactions and fund transfer for reconciliation.• Cashflow Cashflow report for AP; Requested fund transfer based on daily forecast.• Complex vendor reconciliation: Identified same items listed differently from PO by vendors.• Month-end Reconciliation: Checked amortized and capitalize prepaid expenses against schedules.

Montreal, Canada Area

• Responsible for the full cycle of billing and accounts receivable, including issuing invoices and creditmemos, applying payments received, preparing and distributing aging reports.• Worked on the payroll of drivers based on the order sheet and company policy, ensuring accuracy and matching of costs against revenue per order.• Developed an analysis report for business profitability and submitted to the general manager, investigated abnormal activities wherever applicable(i.e. under charged order or overpaid driver payroll; reviewed the master data of charges and captured inappropriate charges.• Being the main contact for ERP software monthly upgrading and maintenance; exploring new reporting functions/modules from the system for more efficient and effective operation management.

Laval, Quebec, Canada

• Full cycle of invoicing and Accounts Receivable, including verifying original voucher, weekly invoicing, analyzing preliminary summary sale reports, cross checking inventory and miscellaneous reports, correcting billing errors, issuing credit notes, re-invoicing, and performing cash collection.• Captured manual errors from operation and system error through systematic reviewing invoices,communicated with the operation manager and software developer to facilitate improvements.• Translating business requirements for billing module for in-house developer; being the key person for testing during the parallel run of new billing module..• Developed a checking template to ensure no revenue leakage due to transition to the new system; troubleshooted billing issues by manually modified parameters in system to enable correct billing.

Guangzhou, Guangdong, China

Month-end closing: Ensured completeness of AP and AR posting before any adjusting and accrual entries were accounted for; Reconciled BS and P&L accounts by analyzing transactions in ERP; Cleaned up by re-posting suspense account balances not transferred to GL through force posting.Financial statements Preparation: Submitted preliminary statements; Manually adjust for inter-com and depreciation, etc., and Uploaded to Oracle’s Hyperion system consolidation.Fixed-assets (FA) Maintenance: Added, changed removed assets in FA Register; Post entries for any addition, disposition and adjustments; Maintained FA register table on a dynamic basis.Other month-end tasks, e.g. accrual entries, GL account reconciliation; Fix Assets reconciliation; Cost center monthly reports preparation., clearing suspending accounts to proper GL accounts with solid analysis.Process Training: Prepare PPT slides and deliver process training for newcomers of the FMCG projects, or accounting theory training.

Payroll Compliance Practitioner Certificate, Payroll

Diploma, Accounting

Bachelor'S Degree, Accounting