Joseph Santa Cruz Baylon Email & Phone Number

Cambridge, Massachusetts, United States

Provides executive administrative support for the Diversity, Equity, and Inclusion (DEI) department. Manage extremely active calendars for executives including scheduling internal and external meetings and proactively address conflicts. Manage new vendor set up, as well as the processing of consultant and vendor purchase orders and invoices. Schedule and execute consultant, vendor, and other meetings and workshops for group members. Support analysis of invoices and tracking of expenses to… Show more Provides executive administrative support for the Diversity, Equity, and Inclusion (DEI) department. Manage extremely active calendars for executives including scheduling internal and external meetings and proactively address conflicts. Manage new vendor set up, as well as the processing of consultant and vendor purchase orders and invoices. Schedule and execute consultant, vendor, and other meetings and workshops for group members. Support analysis of invoices and tracking of expenses to ensure annual expenses are within IP limits. Develops & manages various team collaboration sites and document repositories. Acts as a key contact both internally and externally. Manages group/company access to subscriptions & licenses to various information repositories, periodicals, databases, and software. Manages and prioritizes internal and external communications including emails, arrangement of conference calls, MS Teams, and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use. Show less

Cambridge, Massachusetts, United States

Provides executive administrative support for Strategy leaders (specifically VP of Integration & Network Development and Affiliations), including assistance with department goals, meetings, calendar, travel, expense reports, etc. Manage extremely active calendars for executives including scheduling internal and external meetings and proactively address conflicts. Manage new vendor set up, as well as the processing of consultant and vendor Purchase Orders and invoices. Schedule and execute… Show more Provides executive administrative support for Strategy leaders (specifically VP of Integration & Network Development and Affiliations), including assistance with department goals, meetings, calendar, travel, expense reports, etc. Manage extremely active calendars for executives including scheduling internal and external meetings and proactively address conflicts. Manage new vendor set up, as well as the processing of consultant and vendor Purchase Orders and invoices. Schedule and execute consultant, vendor, and other meetings and workshops for group members. Support analysis of invoices and tracking of expenses to ensure annual expenses are within IP limits. Develops & manages various team collaboration sites and document repositories. Acts as a key contact both internally and externally. Manages group/company access to subscriptions & licenses to various information repositories, periodicals, databases, and software. Manages and prioritizes internal and external communications including emails, arrangement of conference calls, MS Teams, and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use. Show less

Cambridge, Massachusetts

Offer high-level administrative support for Principal Investigators at the Microsystems Technology Laboratories and Electrical Engineering and Computer Sciences Department. Manages annual review conference meetings with various MIT faculty, government agencies, and industrial members. Involved with the sponsored account renewals / extensions and monthly salary changes while reconciling active research accounts in collaboration with Fiscal Office, Central Administration, and Office of… Show more Offer high-level administrative support for Principal Investigators at the Microsystems Technology Laboratories and Electrical Engineering and Computer Sciences Department. Manages annual review conference meetings with various MIT faculty, government agencies, and industrial members. Involved with the sponsored account renewals / extensions and monthly salary changes while reconciling active research accounts in collaboration with Fiscal Office, Central Administration, and Office of Sponsored Programs. Maintain three interdepartmental research web sites: MIT/MTL Gallium Nitride Energy Initiative, MIT/MTL Center for Graphene Devices & 2D Systems, and the faculty websites. Show less

Greater Boston Area

Provided key support and assistance in all aspects of financial, operations, tenant, leasing, and vendor service management for six buildings totaling 850,000 sq. ft. Managed start-to-finish acquisition process, including all due diligence for 10 office and retail properties.

Responsible for providing executive administrative support to department manager and three professors in areas of contracts, grants, and discretionary / NIH accounts. Offered ongoing assistance and support to Dean, Chair, professors, postdoctoral candidates, and students in Department of Biopharmaceutical Sciences. Functioned as department team leader for 135 employees providing facilities management including, HVAC, minor construction, plumbing, lab maintenance and repairs, and emergency… Show more Responsible for providing executive administrative support to department manager and three professors in areas of contracts, grants, and discretionary / NIH accounts. Offered ongoing assistance and support to Dean, Chair, professors, postdoctoral candidates, and students in Department of Biopharmaceutical Sciences. Functioned as department team leader for 135 employees providing facilities management including, HVAC, minor construction, plumbing, lab maintenance and repairs, and emergency action plans. Worked closely with other departmental team members in coordinating recruiting, interviewing, hiring, rehiring, early termination, payroll changes, and visa programs. Show less

Assisted senior real estate managers in property and facilities management, maintenance, construction, leasing, and tenant relations for six mixed commercial office / retail properties totaling over 1 million sq. ft. with budget of more than $8 million. Offered key support in areas of annual budgets, accounts payable (A/P), accounts receivable (A/R), and monthly property performance and inspection reports. Oversaw daily operations of various affiliates, including brokers, contractors, and… Show more Assisted senior real estate managers in property and facilities management, maintenance, construction, leasing, and tenant relations for six mixed commercial office / retail properties totaling over 1 million sq. ft. with budget of more than $8 million. Offered key support in areas of annual budgets, accounts payable (A/P), accounts receivable (A/R), and monthly property performance and inspection reports. Oversaw daily operations of various affiliates, including brokers, contractors, and multiple service providers. Show less

Coordinated the activities and staff of 20 in performing various services such as janitorial, housekeeping, security and building maintenance into a work order database system for two high rise buildings containing over 650,000 rsf with 60 floors combined.Liaison to various construction, renovations and office move projects.Secured the hotline call center using a database system to monitor any HVAC, janitorial and housekeeping repairs.

Vallejo, California

Managed the cooking services with over 10 barbeque grills serving 100 to 5000 guests during special picnic events.