Independent DistributorSales and Marketing Lead

Sales & MarketingSales Counselor

- Compliance of legislative requirements- Logistics- Maintenance of equipments and other facilities- Control/Management of Inventories- Management of Records- Handle/Facilitate all communications- Draft letters/notices/memos/Templates or forms- In charge of over-all business operationsHuman Resource:- Attendance and Leave Credits- Payroll & Benefits- Social Security, Health Insurance and other statutory deductions and remittances including final withholding taxation and updating- Handles Salary Loans- Staff Orientation- Staff Development- Organizational Development and programs

- Oversee the overall day to day business operations of the cooperative by providing general direction, supervision, management and administrative control over all the operating departments subject to such limitations as may be set forth by the Board of Directors (BOD) or the General Assembly (GA); - Formulate and recommend in coordination with the operating departments under his/her supervision, the Coops Annual and Medium Term Development. Plan, programs and projects, for approval of the BOD, and ratification of GA; - Implement the duly approved plans and programs of the cooperative and any other directive or instruction of the BODs; - Provide and submit to the BODs monthly reports on the status of the coop’s operation vis-a-vis its target and recommend appropriate policy or operational changes, if necessary; - Represent the cooperative in any agreement, contract, business dealings, and in any other official business transaction as may be authorized by the BODs; - Ensure compliance with all administrative and other requirements of regulatory bodies; and - Perform such other functions as may be prescribed in the By-laws or authorized by the GA.

Administrative Functions:• Facilitate approvals on letter requests and referendum.• Facilitate/process renewal of business permits and licenses.- Provide assistance in the Committee/Officers at its need.- Maintain office files and records/communications.- Prepare vouchers for payment of office expenses and billing on utilities & remittances.- Draft/lay-out & Facilitate reproduction of UPVEC forms/templates.- Conduct possible daily cash counts and reading of cash register of the cashiers.- Draft letter/communications/memos/notices and certificates to various members/clients.- Facilitate dissemination of approvals/notations, memos and notices.- Facilitate any agendas for submission to BOD Meetings.- Facilitate submissions of annual report, income taxes and other reports as required of various agencies.- Conduct monthly official travels for the submission of monthly and quarterly report to various agencies.- Acts as public relation officer.Human Resource Functions:- Prepare payroll. Pay slips and abstract of salary deductions- Facilitate remittances of SSS, Philhealth, BIR, Loan amortizations, etc.- Attend queries of staff and personnel.- Issue certification of net pay for loan applications of employees.- Prepare payroll and voucher for payment of honoraria, allowances and per diems of officers.- Maintain personnel records such as: ledger for salary/remuneration (including honorarium of officers); ledger of leave credits; daily time records

• Gather agenda for meetings• Prepare Minutes of Meeting of the Board of Directors.• Prepare excerpts of minutes of meetings• Prepare and send notices of meetings• Prepare Board Resolutions for approval• Draft letter of communications• Organize meeting schedules and conferences• Keep and maintain records of minutes and approvals• Coordinate meetings and travel attendance• Prepare office presentation and accomplishment reports• Acts all administrative duties as required

Administrative Functions:- Facilitate approvals on letter requests and referendum.- Facilitate/Process renewal of business permits and licenses.- Provide assistance in the Committee/Officers at its need.- Maintain office files and records/communications.- Prepare vouchers for payment of office expenses and billing on utilities & remittances.- Draft/lay-out & Facilitate reproduction of UPVEC forms/templates.- Conduct possible daily cash counts and reading of cash register of the Cashiers- Draft letter/communications/memos and certificates to various members/clients.- Facilitate dissemination of approvals/notations, memos and notices.- Facilitate any agendas for submission to BOD Meetings.- Facilitate submissions of annual report, income taxes and other reports as required to various agencies.- Conduct monthly official travels for the submission of monthly and quarterly report to various agencies.- Acts as public relation officer.Human Resource Functions:- Prepare payroll. Pay slips and abstract of salary deductions- Facilitate remittances of SSS, Philhealth, BIR, Loan amortizations, etc.- Attend queries of staff and personnel.- Issue certification of net pay for loan applications of employees.- Prepare payroll or voucher for payment of honorarium and per diems of officers.- Maintain personnel records such as: ledger for salary/remuneration (including honorarium of officers); ledger of leave credits; daily time records

- Handles and maintains the Collections and Deposits Journals of each business concern of the cooperatives.-Checks and reviews all collections per O.R and deposits per deposits slips against the Report of Collections and Deposits Journal.- Journalizes all transactions in the Collections and Deposits Journal.- Handles checking of deliveries of goods, supplies and equipments purchased by the cooperative.- Maintains listing of individual goods/merchandize purchased for inventory purposes.- In-charge of safekeeping of filed O.R’s and Deposit Slips.- Handles the daily reading of cash registers of the store and cafeteria cashiers.- Inventory the consignment goods of Consumer Store every end of the month

- Submit requests and referendum for approval- Process renewal of business permits and licenses.- Provide assistance in the Committee/Officers at its need.- Maintain office files and records/communications.- Prepare vouchers for payment of office expenses and billing on utilities & remittances.- Draft/lay-out & process reproduction of forms/templates.- Draft letter/communications/memos and certificates to various members/clients.- Disseminate approvals/notations, memos and notices.- Collect any agenda for submission to BOD Meetings.- Submit annual reports, income taxes and other reports as required to various agencies.- Conduct monthly official travels for the submission of monthly and quarterly report to various agencies.- Acts as Front Desk Officer.- Submit remittances of SSS, Philhealth, BIR, Loan amortizations, etc.- Attend queries and of customers, employees, officers and members.- Prepare voucher for loans, remittances and other utilities.- Perform all other functions as required by Immediate Supervisor, Directors and Officers- Serves as Secretariat for Ownership Meetings, Trainings and Seminars.

Conduct research and data gatherings, cooperative studies and concepts for the preparation of UPV Employees Cooperative Source Book