Josie W. Email & Phone Number

Waterloo, ON, CA

Kitchener, Ontario, Canada

• Manage complex calendars of the CEO as well as the greater C-suite team priorities with prompt and sound decision-making skills
• Manage attendees, agenda, and logistics of all executive-level meetings and departmental events while anticipating needs, conflicts and solving scheduling issues
• Manage logistics and strategic coordination of annual planning and on-going business deliverables
• Work autonomously and implement process with minimal direction
• Project manage logistics for internal and external meetings; including Executive Team meetings, conferences, partner meetings, and Board of Directors and Observers obligations
• Constantly seek areas for improvement while driving implementation of solutions within the CEO schedule such as inbox filters and efficiencies

Kitchener, Ontario, Canada

• Full-cycle Part-time and Full-time recruitment, with a focus on timely sourcing and hiring of quality candidates
• Lead Campus Programs initiatives by managing several top universities and building meaningful relationships with career centers and faculty members for talent
• Full-cycle recruitment for students seeking co-ops and college graduate opportunities
• Support co-op headcount planning by providing accurate data, insight, and compensation analysis of prior terms
• Design and implement creative branding strategies and events on target campuses
• Support budgeting process and proposals for prospective terms that ensure the campus program is scaling appropriately, alongside the business

Waterloo

• Manage the calendar of the CEO and COO for appointments; expense reports; confidential correspondence; travel plans, itineraries, and agendas; compile documents for meetings; filter incoming mail; and approve requests.
• Handle special projects at the request of the CEO and COO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Supported CEO and COO administratively and logistically through a successful $120M minority funding round.
• Board Support and Liaison - supports board meetings and activities including catering, meeting minutes, conferencing setup, and filing of physical and electronic documents; communicate directly, and on behalf of the.
• Assist in coordinating the agenda of management team meetings, including off-sites.

Kitchener, Canada Area

• Coordinate the end-to-end recruitment process by drafting job postings, posting jobs on College/University Websites, LinkedIn, screening/shortlisting candidates, scheduling interviews, completing reference checks, and.
• Administer scheduling including: coordinating meeting/interview schedules, catering, room booking, and overall guest and candidate experience.
• Maintain the recruitment Management System database of applicants and new hire experience from collection of personal information, prepare new hire welcome package, and provide Orientation experience.
• Responsible for virtual reception duties, daily office management activities as well as provide ongoing support for Facility Manager.
• Administrative member of both JHSC and Electrical Standards Compliance committees
• Maintain familiarity with all vendors servicing the office, the cadence of all services and maintenance programs and location of key infrastructure elements

Waterloo, Ontario

• Develop an extensive, end-to-end candidate life-cycle manual for recruiters and coordinatorsencompassing HRIS (Workday) process functions, a tiered support resource, and a comprehensive breakdown of global talent.
• Support and administer numerous HR processes; reference checks, interview scheduling,background screening, I-9 processes and professional and executive offer letter creation.
• Offer tier one support for Global Recruitment, Campus Recruitment and Coordination teams in day-to-day usage of Workday for recruitment and candidate lifecycles.

Waterloo, Ontario

• Support HRIS (Workday), in communicating global HR solutions to functional team leads, HR Global Talent Acquisition representatives, Recruiters and Business Partners.
• Offer tier one support for the Global Recruitment team in day-to-day usage of Workday for recruitment and candidate lifecycles.
• HRIS testing; detect inefficiencies and inaccuracies in Workday by performing frequent testing scenarios for processes in Talent Development, Campus and Professional Recruitment, and Contingent Worker practices.
• SOX Audit; run bi-weekly compliance audit in Workday to support Sarbanes-OxleyAct and ensure protection from the possibility of fraudulent activities.
• Administer a variety of Workday functions and business processes for employee life cycle events, organizational movement, and employee self-service tasks.
• Provide active business unit support to employees and HR Business Partners in Mobility Solutions.

Waterloo, Ontario, Canada

• Supported BlackBerry’s external HR team for two consecutive summers; extensiveinvolvement in hiring processes for professional, executive and student positions.
• Supported and administered numerous HR processes; intake discussions, sourcing andscreening resumes, reference checks, interview scheduling, campus, professional andexecutive offer letter creation, networking events.
• HRIS experience in Workday for recruitment, and recruitment coordination processes encompassing the candidate life-cycle
• Coordinated and managed Workday onboarding processes for employees,client-business interactions and administrative responsibilities from a recruitment,employee, and services coordination perspective.
• Job Shadow for Community Affairs; responded to inquiries regarding financial allocationfor community awareness programs and events in local and global communities.

Waterloo

• Summer Student, contributed to and worked closely with:
• Daily interactions with international recruiters and business partners
• Hiring processes (Student/Campus, Professional, and Executive)
• Security/background check third party vendor interactions
• Candidate interview processes
• Networking events

Guelph, ON

• Contract: July 2012-August 2013Summer Student: April 2014-August 2014
• Retrieve, gather and organize mass client data to ensure confidential information, such ascontact and personal details, were current and accurate.
• Participate in team meetings to discuss efficiency of business processes and contribute toevolving effective data entry solutions.
• Converted from student internship to full-time contract employee analyst.
• Extensive knowledge in both Mac and PC software, including Microsoft Office, LotusNotes, ECM, AR, etc.

Bachelor’S Degree, Psychology

Activities and Societies: Queen's Peer Support Centre 2015-2016, Queen's Dance Club Teacher - 2014-2016, Queen's Model United Nations.

Bachelor’S Degree, Political Science And Government

Bilateral Exchange