 Accountable for office management, like providing guidance on office management, maintenance & security, keep communication posting updated.  Manage offices in China , including office selection, landlord maintenance, leasing contract execution / renewal or termination; Lead office renovation, expansion, relocation, and new office setup in China,  Drive high service quality and continuous improvement in efficiency of Admin team, e.g.,  Manage facility equipment repair and… Show more  Accountable for office management, like providing guidance on office management, maintenance & security, keep communication posting updated.  Manage offices in China , including office selection, landlord maintenance, leasing contract execution / renewal or termination; Lead office renovation, expansion, relocation, and new office setup in China,  Drive high service quality and continuous improvement in efficiency of Admin team, e.g.,  Manage facility equipment repair and maintenance of all sites; Manage and execute facility preventive & corrective maintenance of all sites Guides / coach and provide the satisfied administrative services to the business team, including but not limited to manage agendas, travel booking (Air / Train / Hotel / ground transportation booking), expense reimbursement, etc. Properly organize employee-related, office-based get together and other events, such like year-end annual dinner, Christmas Party, Employee Appreciation Day, Family Day, etc. Support employee townhall, cycle meeting Support expatriates and local hire in legal registration including but not limited to visa, work permit, residence permit etc. Assist HR on Employee working space allocation and coordination；On –board and exit procedure Employee birthday party arrangement each month；Sports liaison and payment Provides administrative support to MD China. Meeting/Conference organization & arrangement (coordination with meeting participants, preparation of required documents); Working closely with all departments for facilitate smooth operation, make sure issues are addressed and problems are solved in time; Visa arrangement, e.g., Issue invitation letter and dispatch letter. Filter phone calls, invitations, mails to MD by using expert judgment and knowledge. Respond quickly upon MD’s requests and when see necessities. Focus on employee’s training issue, include training plan making, registration, negotiation, and review. Show less

➢ Office admin and HR Supporting✓ Always maintained good relations of cooperation with Stationer, foreign real estate agents, office leasing, major hotels, office's Furniture etc...✓ be responsible for the office temporary employee recruitments & management;✓ in charge of the regional employee tickets and hotel reservations;✓ in charge of new Colleague on boarding and quit employee procedure; eg: IT request, laptop, telephone, business card and other.✓ Some temporary… Show more ➢ Office admin and HR Supporting✓ Always maintained good relations of cooperation with Stationer, foreign real estate agents, office leasing, major hotels, office's Furniture etc...✓ be responsible for the office temporary employee recruitments & management;✓ in charge of the regional employee tickets and hotel reservations;✓ in charge of new Colleague on boarding and quit employee procedure; eg: IT request, laptop, telephone, business card and other.✓ Some temporary reception issue when the receptionist is on leave, such as the telephone handle, fax and courier service handle, etc..;✓ Management of the company rules and regulations of the drafting, negotiation, identify and explain the work;✓ Company's daily operations of the administrative management and control;✓ Overall responsibility for company executives, property and procurement work to carry out budget management and cost control;✓ To verify the monthly regional suppliers accounts payable;✓ In charge and co-ordinate the main company activities;✓ First Aid or fast medical response; Accident/incident reporting➢ Sales Admin✓ schedule arrangements for director;✓ assist Regional Director to do the yearly budget and employee yearly appraisal；✓ Be responsible for business unit sales data collection and doing weekly, monthly, quarterly, annual statistical reports, include business forecast, sales revenue summary, etc…；✓ be responsible for the client gift keeping and allocate the costs to different teams according the gift take record；➢ Assistant company management level and foreign employee✓ Skilful arrangements for foreign colleagues’ house leasing, vehicles rental with relevant contract signing matters;✓ Co-ordinate with the HR Dept for issue the residence permit, work permits for all processes for foreign employee;✓ Co-ordinate with all the relegated people with the foreign employees’ issue when they are working n Shanghai； Show less

provide professional customer service to foreigners