Joyce Clapp Email & Phone Number

Phoenix, Arizona, United States

Honolulu, Hi

•Provide day-to-day fiscal and administrative support for the State Director of the Strengthening Career and Technical Education for the 21st Century Act (Perkins V), a more than $6 million annual Department of Education federal grant •Prepare the annual allotment of federal funds for statewide programs (University of Hawaii Community College System, Hawaii Department of Education, and Hawaii Department of Public Safety) and the State Director’s Office in accordance with federal, state, and university guidelines•Advise the State Director on budget projections for the current and subsequent fiscal years •Prepare periodic fund flow statements•Implement federal, state, and University of Hawaii (UH) procedures on the accounting of receipts and disbursements for the program•Prepare and submit to the UH Budget Office pertinent information, responses to legislative requests, updated expenditure reports and allotment schedules for the program•Establish appropriate fiscal procedures •Certify fund availability for the statewide program on purchases of goods and services•Pre-audit purchasing and payment documents•Responsible for fiscal monitoring to ensure conformity to terms and conditions for the federal grant award and compliance with UH and state guidelines•Analyze the fund position of the statewide program, review fund requests, and draw funds monthly as needed through the U.S. Department of Education Payment System (G5) and reconcile ending balances between G5 and statewide program•Research and respond to questions from UH and state agencies on appropriateness of using federal funds for a purchase•Communicate with other UH offices, state agencies and the U.S. Department of Education for clarification of applicable guidelines•Prepare for submittal to the U.S. Department of Education the consolidated annual financial status reports for the statewide program•Responsible for the timely processing of federally wired funds

Honolulu, Hawaii, United States

• Provided day-to-day fiscal and administrative support for the principal investigator of the Hawaii IDeA Networks Biomedical Research Excellence grant (INBRE), a federal grant from the National Institute of Health (NIH)• Completed Grant and Contract Certification Program at UH Office of Research Services• Coordinated hiring of temporary personnel• Assisted program faculty in the performance of specific projects• Prepared purchase orders, authorizations for payment, travel and other related documents• Assisted in the preparation of the grant’s annual $2.3 million budget• Coordinated budgets from multiple universities into one annual project budget• Maintained parallel spreadsheet of expenses and reconciled with monthly university account• Communicated and worked collaboratively with external constituencies on subcontract agreements• Organized the preparation and secured the submission of two annual government reports ensuring compliance with federal, agency, and UH requirements• Provided support in coordinating meetings, and major events of the program• Reviewed documents for accuracy and completeness and ensure final formatting is in compliance with funding agency• Maintained working knowledge of NIH grant policies

Moraga, California, United States

• Performed audits of and mailed billing timesheets for before and after school childcare for three elementary schools• Received and posted payments for services using Quickbooks• Tracked receivables and followed up with delinquent payments• Reconciled deposits with receipts and prepared monthly financial statements for superintendent, chief business official, and directors of childcare