Joycee Medrano Email & Phone Number

Dubai

• Appraisal, preparation and compilation of Tender Submissions• Act as first point of contact with Clients on all issues relating to tendering• Preparation of relevant documentation for Commercial Meetings and co-ordination of any responses / actions arising from the meetings• Co-ordination of secretarial activities, the network Commercial database, weekly tender reports, filing and communications within the Commercial Department• Final compilation of all tenders to ensure timely delivery to Clients• Responsible for the day-to-day compilation of up-to-date and accurate equipment specifications and track records for inclusion in Tender submissions and technical pre-qualifications• Preparation of published fact sheets and routine bulletins relating to the work performed by the Company• Preparation of minutes of Commercial Department Meetings• Record keeping and documentation• Ensuring that the Contract Director undertakes a formal contractual review• Organizing the Commercial Meeting on and “as required” basis when requested by the Commercial Manager

•Maintain all the registers such as (ITP, WMS, NCR etc)•Ensure that all quality documents are up to date•Maintain and update all the necessary quality forms •Preparing for the weekly and monthly report under quality management (activities done and look ahead)•Review pertinent contract documents, specifications and scope of works to be adopted and to be implemented at site.•Discuss and interpret information from drawings and specifications to be check at the site.•Coordinate inspection-related activities with the project head, inspectors, main contractors and clients, including conducting pre-construction meetings, preparing change orders and scheduling inspection.`•Attending weekly coordination meeting for the progress of work.•Prepare work inspection request (WIR), material inspection request (MIR), submit all clearance and permits.•Secures construction materials and maintain records and cost reports of projects.

•Responsible for all Incoming and outgoing calls between afghanistan site office work matter •Coordinating with Subcontractors regarding correspondence, material submission status •Preparing Documents for flight operations from Dubai – sharjah to afghanistan site office •Updating the attendance records for head office staff and site staff in Afghanistan / Iraq•Preparing for travel schedule of the team, coordinating with travel agents and in-charged for booking in the hotel•In-charged for office stationary and Food and office supplies for afghanistan •Responsible for labour and immigration visas papers to be given to HR•To ensure all office equipments (fax, printers, coffee machines, etc) are well maintained •Maintain records for invoice and forward it to accounts department•Responsible for all Incoming and Outgoing Correspondences / Document Transmittals in terms of sending and receiving from the Client / Subcontractors•Preparing Documents for Submissions to Client / Consultant •Monitoring the status of document submission or response thereto and alerting the person in charge and the Project Control Manager if any required submission or response is going to be delayed. •Maintaining the files for all the documents in accordance with the classification index•For the Drawing Register – update and record as per revision date and nos.•Duplicating needed documents by means of scanning, burning and photocopying for required submission.•Knowledge of Records Management•Ensuring that managers, project staffs and subcontractors are kept updated on control documents and ensuring that obsolete and superseded control documents are identified as such.