Janel Soffa Email & Phone Number

Surprise, Az, Us

Phoenix, Arizona, Us

Minneapolis, Mn, Us

• Served on the Steering Committee for the Pro Bono program.• Overhauled the invoice process for the Environmental, Health, and Safety – Legal team to allow for easier reporting and end-of-month/quarter/fiscal year accounting, saved over two days of work, and implemented automatic quality checks.• Assist Sr. Legal Director with research on ongoing remediation matters, EPA issues (ethylene oxide), COVID data, and environmental rulings. • Manage complex calendars and maintain scheduling with internal attorneys, external consultants, and partners.• Draft meeting agendas, supply advanced materials, and execute follow-up for meetings and team conferences.• Manage and assist with major projects, including digitizing records for retention, event planning, and greeting guests. • Maintain data from business records, sales invoices for medical devices used by patients, and device manufacturing records.• Communicate with Quality to report adverse events involving patients and their medical devices.• Provided direction when a medical device was sent to the lab for testing and analysis.• Organize, maintain, and retrieve case files as requested by the Attorneys I support. • Work with a Third-Party vendor to document product testing completed in the labs. • Perform administrative & support duties for the Law Department, including scheduling meetings, drafting, and printing letters.

Minneapolis, Mn, Us

• Manage complex calendars and maintain scheduling with internal attorneys, external consultants, and partners.• Manage and assist with major projects, including digitizing records for retention, event planning, and greeting guests. • Maintain data from business records, sales invoices for medical devices used by patients, and device manufacturing records.• Communicate with Quality to report adverse events involving patients and their medical devices.• Provided direction when a medical device was sent to the lab for testing and analysis.• Organize, maintain, and retrieve case files as requested by the Attorneys I support. • Work with a Third-Party vendor to document product testing completed in the labs. • Perform administrative & support duties for the Law Department, including scheduling meetings, drafting, and printing letters.

• Collaborated with Merchandise Planner to forecast and replenish promotional and open stock products to 5,000+ salons. • Managed inventory levels and purchasing requirements for hair care products sold in Salons. • Prepared documents, updated spreadsheets, and compiled information for meetings.• Provided logistical support to visiting vendors and meeting their needs. • Reviewed and analyzed key system parameters using JDA to ensure item codes were set up correctly and efficiently to drive increased order fill rate, minimize expiry product, and avoid out-of-stock. • Took calls from field staff and assisted with salon issues. • Developed and fostered relationships with vendors to create more efficient processes and improve vendor lead time. • Partnered with Logistics to react to shipping issues to improve product flow. • Used analytical skills to forecast daily and weekly sales and variances YOY.

• Assisted Merchandising department with creating and maintaining reports of salon sales with YTD, MTD, QT, and YOY comparison. • Performed ad hoc data analysis to support business initiatives. • Updated the monthly clearance report with new figures for remaining stock. • Prioritized and managed multiple tasks while meeting established deadlines. • Drafted simple instructions, short correspondence, and memos. • Coordinated with various software and applications, such as Microsoft Excel and Microsoft Access, to create, access, and analyze reports.

• Saved the company over $1M in shrink at the salon level in 2014 from the inventory count efforts. • Supported the Inventory Director and Senior Staff accountant in improving inventory accuracy. • Coordinated the yearly salon inventory count with 5,000+ salons and bi-weekly cycle counts. • Scheduled, managed, and reviewed 5K+ salons to complete inventory in 5 weeks, one week less than the year, including coordinated schedules for salons’ bi-weekly cycle counts. • Completed test inventory counts at salons to assess the scanners.• Audited and reconciled inventory discrepancies from supply shipments from the warehouse to the salon. • Coordinated with the Director and Senior Staff Accountant to update salon data in the GL. • Worked with salons and field staff to update units on hand, research discrepancies, and help other departments analyze salon inventory levels for asset management issues.

Responsible for the administration of 1200+ salons in the US and Canada- Review and release salon orders- Set up and maintain replenishment parameters for salon retail product in AS400-JDE- Send out bi-monthly promotions and new products with Retail Ideas/AS400-JDE- Answer calls from the field (Salons, District Leaders and Regional Directors) and assist in daily salon activities

Responsible for the Administrative support for seven Physicians and the Director of Occupational MedicineProvided Administrative support to staff at the clinic- Create and update Monthly, Quarterly and Yearly financial reports for the physicians in Excel- Create and update progress reports and graphs for the staff in Excel- In charge of the conference room scheduling system and the conference room itself- Act as a liaison between Property Manager and staff

Bachelor'S Degree, Legal Professions And Studies

Legal Assistant/Paralegal

Aas, Mutlimedia And Computer Imaging

High School Diploma, Liberal Arts Magnet