Jennifer Allen Email & Phone Number

Nashville, Tennessee, United States

The Marketing and Innovation Project and Administrative Manager handles project management, administrative support, and technical functions. This role requires enthusiasm for marketing, sales, communication, and event coordination. Responsibilities include managing the Asana account, providing project and calendar management for the Executive Director, supporting the Marketing Team, and improving departmental efficiency. Coordinate marketing and innovation projects, work with various partners, conduct market research, and oversee the Innovation process.

Spring Hill, Tennessee, United States

•Coordinated CEO calendars, organized files, confidential records, and time-sensitive materials. •Managed many personal aspects of CEO's life to free up time to allow him to be the visionary of company. •Composed correspondence including letters and reports; prepare expense reports; reconciled and approved invoices; and attended executive team meetings to take minutes and capture action items.

Greater Nashville Area, Tn

● Worked with local HR contact to identify candidates, set and conduct interviews and offer employment; coordinated onboarding process. ● Acted as onsite HR contact for personnel transition to G4S employment status; informed new employees of HR policies, collected documentation for State and Federal compliance; assured training and health requirements were met.● Assessed personnel needs of local office, established clear goals, and set action plan; directed transition cell team members in their areas of expertise; delegated tasks in order to remain within the transition timeframe. ● Provided necessary status reporting to management team on regular basis; made recommendations regarding process improvement and provided candid feedback on transition needs and shortcomings to management.

Nashville, Tennessee

•Decreased operating expenses through organizing resources, reviewing vendor contracts, and streamlining operating processes and systems. •Built and maintained employee relationships; assisted management and staff in resolving HR questions and concerns; escalated more complex issues to VUMC HR.•Managed VHAN Board of Director’s from an administrative capacity. Produced presentations; worked with COB to produce content and minutes; planned meetings and retreats.•Managed BoardVantage, online Board Portal, for purposes of distribution on documents, voting, and other compliance issues such as conflict of interest.•Advised hiring managers of VUMC interviewing standards, working collaboration with them to screen and interview candidates.•Coordinated and conducted new employee onboarding and off boarding process; submitted appropriate paperwork and communication for updates and changes. •Worked with University resources to develop site occupancy plans of multiple locations based upon short and long term supply and demand; analyzed forecasted headcount, move scenarios, challenges and pros/cons for each recommendation.•Tracked, monitored, and reported on program/projects’ statuses; documented lessons learned and shared findings with the team; minimized project risk and manage issue resolution. •Formulated plans to meet the objectives of projects and associated sub projects (change initiatives) while adhering to approved budgets and timelines; delegated, set deadlines, and communicate with team members to track project performance and analyze successful completion of short- and long-term goals.•Worked in coordination with outside vendors to develop and improve upon financial accounting systems; prepared regular and special accounting reports; performed monthly budget reconciliation; participated in annual budget and FTE planning.

Greater Nashville Area, Tn

• Kept all departments informed of projects that impacted daily operations.• Exercised outstanding communication and organizational skills as well as the ability to develop, coordinate, communicate, and implement complex plans.

Spring Hill, Tn

• Designed presentations by developing relationships with clients to understand core messages to create an impactful, consistent theme. • Produced presentations to translate critical key messages into powerful and memorable PowerPoint infographics.

Norwalk, Ct

•Coordinated Executive Leadership schedules, maintained calendars, arranged domestic and international travel and organized files, confidential records, and time-sensitive materials. Composed correspondence including letters, memoranda, and reports.•Managed all aspects of quarterly Board of Directors meetings. Worked closely with CEO throughout draft process, managed logistics for Directors to include accommodations; took minutes and captured action items during Board Meeting and Executive Session.•Managed logistics for meetings and company events: coordinated transportation; researched and secured venues for offsite meetings, team building activities and entertainment.

Master Of Science - Ms, Library And Information Science

Activities and Societies: American Library Association, Society of American Archivists, Tennessee Library Association

Bachelor Of Arts - Ba, Management And Human Relations

As a degree requirement, completed thesis outlining discovery and creation of a niche market in Nashville area for security consulting.